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Ohio State Advocates & Allies for Equity Initiative

Submitted by Holly Davis:

The Women’s Place is pleased to host the Ohio State Advocates & Allies for Equity Initiative (A&A), which involves men in the crucial work of promoting gender equity. The Women’s Place is looking to expand this program and invites you to join as a new advocate or to forward this invitation to someone you would recommend as one of the program’s core leaders for creating positive culture change at the university.

The Advocates & Allies initiative uses two designations to refer to participants:

Allies: Men and male-identified colleagues (faculty, staff and postdocs) who attend ally workshops as participants and commit to promoting gender equity

Advocates: Men and male-identified colleagues (faculty, staff and postdocs) who facilitate the workshops for participants (allies), build ally networks, and advocate for inclusive practices in their areas of influence across the university

To date, more than 450 men have committed to being allies for building a more equitable environment at Ohio State. Advocates can help to continue growing these partnerships.

Through a workshop model designed by The Women’s Place, Advocates introduce male colleagues to evidence-based skills and strategies that work to remove barriers for women and other underrepresented faculty, staff and students. For Spring 2021, all ally sessions are delivered virtually. Advocates lead requested ally sessions and encourage continual learning through periodic meetings with other Advocates. The Women’s Place asks that Advocates commit to volunteering with the program for a minimum of one year; longer-term participation is always welcome.

You can become an Advocate by attending a two-part orientation hosted by The Women’s Place on the following dates:

Friday, February 26, 1 – 4 p.m.

Friday, March 5, 1 – 4 p.m.

New Advocates should complete both parts of the training. Please register here for these sessions by Wednesday, February 24. If you are interested in becoming an Advocate but have a scheduling conflict, please contact the Advocates & Allies GAA, Mariana Miguelez Gomez (miguelezgomez.1s@osu.edu) to express your interest.

In addition, you may request an ally facilitation for your unit or department.

For more information, please visit The Women’s Place or contact us.

Requesting Time Off in Workday

Submitted by Randall McKenzie:

Employees can view the Time Off Processes job aid in the ARC for information related to:

  • Viewing Time Off
  • Requesting Time Off
  • Canceling an Unapproved Time Off Request
  • Correcting an Approved Time Off Request
  • Deleting an Approved Time Off Request

Important! Workday has two leave types: “Time Off” and “Leave of Absence.”  Requests using vacation, sick, jury duty, etc. are considered “Time Off.”  Requests for longer-term absences, including Family Medical Leave and Short-term Disability are considered “Leave of Absence.”  Leaves of Absence may impact pay and benefits and often require additional documentation for approval. Employees should consult with Human Resources prior to submitting a request for leave of absence.

Wellness Wednesday: February 17, 2021


Submitted by Quanetta Batts:

Four Quick Tips for Safe Snow Shoveling this Winter

If your work duties include snow removal, you know that icy conditions can lead to slip-and-fall injuries. You do your best to keep the sidewalks and parking lots free of ice and snow. It’s just as important to be mindful about preventing injuries that can happen during snow removal. Follow these four tips to reduce the risk of injuries while shoveling snow, so you can get back inside safely. Read more here.

Well-being Support

The Ohio State Employee Assistance Program (EAP), in partnership with Impact Solutions, provides resources for employees and their families in times of need. All services are confidential, complimentary and provided by experienced, licensed mental health professionals. EAP services are available to benefits-eligible faculty and staff, members of their household, parents and parents-in-law, even if you did not enroll in an Ohio State medical plan. Learn more about EAP at osuhealthplan.com/eap.

Have You Tried Texting with Tess?

Launched in March 2020, in partnership with ImpactSolutions, Tess is a mental health chatbot that is available to provide emotional support, evidence-based education and delivers coping skills and strategies via text. Tess is available to employees and their families. To begin chatting, text “Hi” to 415-360-0023. Use the company code “Buckeyes” when prompted to begin texting with Tess.

leafHelp Your Team Beat Work-From-Home Burnout

The widespread shift to remote work brought about by the COVID-19 pandemic is here to stay for a while longer, and may even persist after the crisis is finally over. The past several months have shown that women, people of color and people with caregiving responsibilities are experiencing higher levels of burnout, which can lead to anxiety, lowered productivity and even departure from the workforce. Leaders must understand which of their employees may be particularly at risk of pandemic-related burnout and take steps to protect them from it. Three concrete steps can do this during and after the pandemic and benefit the entire organization. First, proactively check in on your employees. Second, offer flexible work arrangements. Finally, make sure remote workers actually take some recovery time. Read more here.

Urban Zen Yoga

February 18, 5 – 5:30 p.m.

Urban Zen (UZIT) is an effective, adaptable set of trauma-responsive mindfulness tools that supports well-being and promotes ease in your body and your life. These tools include gentle movements, simple breath awareness, guided body awareness meditation, restorative positions, aromatherapy and reiki. The practice of UZIT relieves symptoms of stress, anxiety, exhaustion, trauma, insomnia and pain and may improve job satisfaction and overall job performance.

Zoom Meeting Info

Meeting ID: 886 8199 4306

Meeting Password: 412127

Do You Have an Idea for a Wellness Program?

Are you looking for information or a better understanding of a wellness issue? Do you have expertise or connection to an expert who can speak about a wellness issue? Please send ideas, suggestions or expert contact information to a Wellness Innovator for consideration. Your Innovators are Lila Andersen(.43), Quanetta Batts(.2), Ash Faulkner(.172), Randall McKenzie(.87), and Christina Moore(.809).

Share your Wellness Achievements

Are you preparing to run a marathon? Did you start a new yoga practice? Are you working on a creative project? Are you involved in your community? We want to hear your wellness story and celebrate your achievements. You are an inspiration! Send your story and photos to a Wellness Innovator and we’ll share it in an upcoming Wellness Wednesday newsletter.

Mastering Office 365: Teams, Meetings, OneDrive, OneNote

Submitted by Christine OConnell:

Chat, meet, call and collaborate all in one place with Microsoft Teams. 

Online training sessions with in-person instructors will be held in a Teams Live Event. Sessions are open to all current students, faculty and staff.  As an attendee of a live event in Teams, you can watch and participate in the moderated Q&A.  Sessions will also be recorded and posted in the Administrative Resource Center (ARC) for later use.  Topics covered this month:

  • Microsoft Teams
  • Microsoft Teams Meeting Experience
  • Microsoft OneDrive
  • Microsoft OneNote

View the full schedule of events here.

Find additional training opportunities on different Office 365 products and concepts through the ARC, including:

  • Reference Guides
  • Job Aids
  • Instructor-led live trainings and recordings
  • Microsoft video training collections
  • Access to Lynda.com training videos

 

Creative Pathfinders: Barnett Center for Integrated Arts and Enterprise

Creative Pathfinders: Barnett Center for Integrated Arts and Enterprise 

March 3, 2021 
2 – 3 p.m.
More info and registration >>

Join College of Arts and Sciences alumni, faculty and distinguished guests for a series of conversations that trace the career and highlight the groundbreaking accomplishments of our dynamic Ohio State alumni in the arts and design.  

Influenced by the aesthetics and narratives of comic books, Ohio State alumni Kumasi Barnett’s work subverts and imbues the often-timeless genre with a present-day social consciousness. Barnett frequently paints directly over old copies of comic books, changing their narratives into critiques of police brutality, racial profiling and more broadly, systemic racism. Courtney Hunt, Art & Design Librarian and Assistant Professor, Fine Arts Library, and Caitlin McGurk, Associate, Curator and Assistant Professor, Billy Ireland Cartoon Library & Museum from The Ohio State University Libraries will be interviewing Barnett. 

This event is presented by the Barnett Center for Integrated Arts and Enterprise. 

Staff Professional Development Grant Program

Submitted by Christine OConnell:

Staff Advisory Council is happy to offer another cycle of the Staff Professional Development Grant Program for University Libraries staff members.  Applications will be accepted Monday, March 1 – Friday, March 19.  Staff members who are selected to receive grants will be notified before April 30.  The total budget for this cycle is $7,500.  Grants may be funded up to $750 and can be used by individuals or groups.  Staff members have one year from the date of their award to use the funds for their proposed purpose.  All A&P and CCS staff who have been employed by the Libraries for at least six months are eligible. 

Grants can be used for more than just conferences.  In the past, applications were funded from across the organization and for a range of professional development opportunities, including:

  • Workshops and trainings
  • Purchasing books or other material related to professional development
  • Taking a class for a degree or certification
  • Hosting a speaker for your department
  • Membership fees for a professional organization
  • Supplement Ohio State tuition assistance (Thinking of taking a course next semester?  Apply for a grant to purchase your books or pay for fees not covered by tuition assistance)

The Qualtrics application will open Monday, March 1.  In the meantime, talk to your supervisor and colleagues about professional development opportunities and visit our wiki page for a description of the program, information about the application and rubric and potential grant ideas.

Please don’t hesitate to reach out to Christine OConnell, oconnell.145@osu.edu, with any questions, comments or concerns.  

Staff Advisory Council would like to thank our Executive Leadership team for their continued commitment and financial support of the professional and career development of the University Libraries staff.

Community of Interest on Open Pedagogy

Submitted by Amanda Larson:

Are you interested in helping your area’s instructors take their teaching to the next level by using open pedagogy in the classroom? Are you curious about how to collaborate with instructors when they are selecting an open educational resource or how you can use open pedagogy in your library instruction? Maybe you just want to learn more about OER and Open Pedagogy? If so, this Community of Interest on Open Pedagogy is for you!  

Open Pedagogy transforms the learning experience for students from passively receiving knowledge to actively engaging with content through creation. Instructors often adopt this practice by ditching disposable assignments that have no value after they’re graded for renewable assignments. These are assignments that scaffold a learning experience, where students practice applying knowledge or create content that can be shared with their peers. Some examples include creating a shared annotated bibliography, creating a worksheet, creating exam questions, creating zines or even creating course materials that will be used by future students.  

This Community of Interest on Open Pedagogy will be led by Amanda Larson, Affordable Learning Instructional Consultant, and will take place asynchronously across four weeks in CarmenCanvas with a weekly optional working Zoom meeting allowing participants to gain clarity about concepts or discuss the topic of the week with others in a live setting. The course will cover a basic overview of what Open Educational Resources are before diving into learning about what Open Pedagogy is, how librarians can support instructors interested in using it in their courses and how they can use or are already using Open Pedagogy in their everyday library instruction practices. Participants will engage in weekly readings and renewable assignments and will create an actionable lesson plan, integrating open pedagogy into library instruction.  

Each hour-long working meeting will begin at 1 p.m.  

Week 1: Open Education Week – Open Education Basics – March 3  

Week 2: What is Open Pedagogy? – March 10  

Week 3: How to Support Instructors with Open Pedagogy – March 17 

Week 4: Open Pedagogy in Library Instruction – March 24 

If you’d like to participate, please fill out the registration form by February 26, 2021, as registration is limited to 20 participants.  For more information or questions, please contact Amanda Larson, larson.581@osu.edu.  

Communications Corner: New Fields in NewsNotes Request Form

Submitted by Casey Cramer:

You may soon notice new and updated fields in the NewsNotes request form as we work toward implementing a weekly NewsNotes email newsletter. The new fields include:

  • Submission Type – this is a drop-down field, allowing you to categorize your post based on the topic
  • Link to Read More – allows you to add a URL where more information can be found
  • Contact for Additional Information – this is where you will add the primary point of contact for this post
  • Event Start Date and Event End Date – note that this field will only appear if you choose “Upcoming events” from the Submission Type drop-down
  • Image/Photo file name, if applicable 

Also, there are updated requirements at the top of the form that must be followed in order for images and content to be rendered properly in the weekly newsletter.

These weekly summaries are based on recommendations following an extensive assessment of University Libraries internal communications.

Please note: While all submissions will continue to be posted to the NewsNotes webpage, only highlights will be included in the weekly email newsletter. The newsletter will not replace the NewsNotes notifications you currently receive.

If you have any questions or need help filling out the NewsNotes request form, please contact Casey Cramer.

 

Recording Available for February 12 Coffee with Damon

Submitted by Elaine Pritchard:

If you weren’t able to join us for the February 12 Coffee with Damon, you can now view the recording.

Questions? Contact Elaine Pritchard.90.

Metadata During COVID: Digital Library Federation Blog Post

Annamarie Klose recently shared an account of The Ohio State University Libraries’ metadata telework through her unit, Metadata Initiatives for the Digital Library Federation’s blog post “Metadata During COVID.” This blog post also includes similar accounts from the University of North Texas, University of Utah, Utah State Archives, University of Texas as Austin, Colgate University, Digital Library of Georgia and University of Florida.

Read Blog Post >>

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