Submitted by Randall McKenzie:
The Fiscal Associate is a member of the University Libraries Planning and Administration division. Oversees the financial and accounting operations including the following fiscal services: financial systems, reporting and internal controls, policies and regulations. Performs general ledger accounting duties such as: preparing journal entries, reconciling financial statements and accounts, and ensuring data accuracy. Responsible for approving paper and electronic invoices/credits for payment, including credit card statements. Verifies receipts of items on invoices against correct Libraries’ acquisition system purchase order numbers; reviews invoices and Sierra records for presence and accuracy of title in bibliographic record. Collaborates with Acquisitions, Accounts Payable and Purchasing to resolve issues. As a p-card Manager and Travel Initiator ensures compliance and appropriate documentation for all transactions. Serves as back-up for processing patron fines and providing customer service at Business Office front desk. Consistently demonstrates commitment to our values and promotes an organizational culture of Discovery, Connection, Equity, Integrity, and Stewardship (https://library.osu.edu/strategic-directions) as well as dedication to advance the work of Planning & Administration. All other duties as assigned.
Required qualifications: Bachelor’s degree, or an equivalent combination of education and experience in Accounting, Finance or Business Administration. At least two years of financial management experience. High degree of experience with Excel. Experience in an environment that requires a high degree of attention to detail and accuracy.
Desired qualifications: Well-developed analytic and problem-solving skills. Customer service experience. Highly developed communication and interpersonal skills. Strong organizational skills with the ability to manage multiple projects and deliver assignments on time. High degree of integrity.
Please apply online at https://www.jobsatosu.com/postings/101940 from March 7, 2020 through March 15, 2020.
Fiscal Associate (term)
The Fiscal Associate is a member of the University Libraries Planning and Administration division. This role provides both operational and financial processing support through their work in University Libraries Business Office . This role provides backup support for various business office functions including travel initiator, p-card manager, processing materials invoices for payment, and collaborating with Acquisitions, Accounts Payable and Purchasing (among others) to resolve issues. This role is expected to provide exceptional customer service directly to our patrons as well as to internal library faculty, staff and student employees. To accomplish that, they are expected to be fully knowledgeable about Ohio State fiscal policies, procedures and programs.
This role will work directly with Libraries faculty, along with staff from the business office and human resources, to gather the information necessary to accurately and efficiently submit various payroll and personnel related transaction. They will be responsible for supporting the processing of certain Workday transaction requests on behalf of faculty managers and others as directed by their supervisor or CAO. Transactions may include but are not limited to job requisitions, new employee on-boarding set up, position description edits, employee terminations, compensation changes, one-time payments, job data changes, cost center assignments, employee timekeeping and time off requests, costing allocations, purchasing requests and other administrative and support duties as required. This role frequently follows-up on outstanding tasks and must be flexible and have high attention to detail. To effectively perform these transactions, they must explore the financial/budget implications of each transaction and ensure appropriate authorizations have been secured. The role is expected to consistently demonstrate commitment to our values and promote an organizational culture of Discovery, Connection, Equity, Integrity, and Stewardship (https://library.osu.edu/strategic-directions) as well as dedication to advance the work of University libraries and the Planning & Administration division. All other duties as assigned. This is a term position not to exceed three years.
Required qualifications: Bachelor’s level degree in a business or human resources field or equivalent combination of education or experience. At least of two years of transaction processing or data entry experience. High degree of proficiency with Excel. Experience in an environment that requires a high degree of attention to detail and transaction accuracy. Excellent verbal and written communication skills.
Desired qualifications: Experience in a business office or human resources service environment. Analytic and problem-solving skills. Customer service experience. Strong organizational skills with a history of managing multiple projects and delivering assignments on time.
Please apply online at https://www.jobsatosu.com/postings/101939 from March 7, 2020 through March 15, 2020.
Special Collections Cataloging Program Assistant
The Special Collections Program Assistant works under the direction of the Head of Bibliographic Initiatives to provide cataloging of special collections materials in all formats and languages with a focus on materials issued before 1900. Serves as the expert cataloger for materials requiring Descriptive Cataloging of Rare Material (DCRM) or a similar level of detailed description appropriate for early printed works, manuscripts, and unique special collections material. Develops and implements plans for cataloging incoming and backlog collections in consultation with curators. Manages projects, trains and directs activities of other staff and student assistants contributing to cataloging of special collections. Supervises Special Collections Catalog Associate. Consistently demonstrates commitment to our values and promotes an organizational culture of Discovery, Connection, Equity, Integrity, and Stewardship (https://library.osu.edu/strategic-directions) as well as dedication to advance the work of the Content and Access unit. All other duties as assigned.
Required qualifications: Bachelor’s degree, or an equivalent combination of education and experience in a field relevant to a Special Collection at University Libraries. At least two years of experience with cataloging of library materials, including expertise in standards used for library cataloging including MARC, RDA, or an equivalent combination of education/experience. Knowledge or experience with original cataloging. Ability to build and cultivate essential partnerships with key stakeholders to promote organizational goals. Demonstrated initiative with the ability to work both independently and collaboratively across the organization. Strong communication skills and attention to detail.
Desired qualifications: Experience with Descriptive Cataloging for Rare Materials (DCRM), manuscripts cataloging and/or descriptive bibliography. Reading ability in one or more non-English language, preference will be given for Latin.
Please apply online at https://www.jobsatosu.com/postings/101942 from March 7, 2020 through March 22, 2020.