Libraries News and Information

Submitted by Lisa Patton-Glinski:

I am delighted to share with you that University Libraries is launching the recruitment for our Assistant Dean for Equity, Diversity and Inclusion and Chief Diversity Officer role, reporting to Vice Provost and Dean of University Libraries Damon Jaggars.

As we work to shift our culture of recruiting, we are encouraging all members of the University Libraries organization to actively participate. We know that leveraging current employees is one of the most successful ways to recruit candidates. We want our employees to share job postings with organizations and networks in which they participate in an effort to expand our reach and increase the diversity of our candidate pools. While this is not required, we encourage you to activate your networks. If you know of someone that may be qualified and interested in this role, please share the job posting at  go.osu.edu/ADforEDI. You can also use one of the email templates we have created to share with organizations or associations in which you are involved.

If you know of a candidate that is interested in the role, please ensure they apply for the position and send their information to the Search Committee Chair Damon Jaggars or Human Resources, more specifically Randall McKenzie or Cody Burke. This position is posted through May 03, 2021.

Submitted by Kristen Menchen:

University Libraries is launching the recruitment for our Research Data Librarian role, reporting to Meris Longmeier.

We are asking for your help in Active Recruiting! If you know of someone that may be qualified and interested in this role, please share the job posting at go.osu.edu/data-librarian. You can also use one of the email templates we have created to share with organizations or associations you are involved in.

If you know of a candidate that is interested in the role, please ensure they apply for the position and send their information to the Search Committee Chair Dan Noonan or Human Resources.

Download Position Description >>

Submitted by Randall McKenzie:

Fiscal Associate

The Fiscal Associate is a member of the University Libraries Planning and Administration division. Oversees the financial and accounting operations including the following fiscal services: financial systems, reporting and internal controls, policies and regulations. Performs general ledger accounting duties such as: preparing journal entries, reconciling financial statements and accounts, and ensuring data accuracy. Responsible for approving paper and electronic invoices/credits for payment, including credit card statements. Verifies receipts of items on invoices against correct Libraries’ acquisition system purchase order numbers; reviews invoices and Sierra records for presence and accuracy of title in bibliographic record. Collaborates with Acquisitions, Accounts Payable and Purchasing to resolve issues. As a p-card Manager and Travel Initiator ensures compliance and appropriate documentation for all transactions. Serves as back-up for processing patron fines and providing customer service at Business Office front desk. Consistently demonstrates commitment to our values and promotes an organizational culture of Discovery, Connection, Equity, Integrity, and Stewardship (https://library.osu.edu/strategic-directions) as well as dedication to advance the work of Planning & Administration. All other duties as assigned.

Required qualifications: Bachelor’s degree, or an equivalent combination of education and experience in Accounting, Finance or Business Administration. At least two years of financial management experience. High degree of experience with Excel. Experience in an environment that requires a high degree of attention to detail and accuracy.

Desired qualifications: Well-developed analytic and problem-solving skills. Customer service experience. Highly developed communication and interpersonal skills. Strong organizational skills with the ability to manage multiple projects and deliver assignments on time. High degree of integrity.

Please apply online at https://www.jobsatosu.com/postings/101940 from March 7, 2020 through March 15, 2020.

Fiscal Associate (term) 

The Fiscal Associate is a member of the University Libraries Planning and Administration division. This role provides both operational and financial processing support through their work in University Libraries Business Office . This role provides backup support for various business office functions including travel initiator, p-card manager, processing materials invoices for payment, and collaborating with Acquisitions, Accounts Payable and Purchasing (among others) to resolve issues. This role is expected to provide exceptional customer service directly to our patrons as well as to internal library faculty, staff and student employees. To accomplish that, they are expected to be fully knowledgeable about Ohio State fiscal policies, procedures and programs.

This role will work directly with Libraries faculty, along with staff from the business office and human resources, to gather the information necessary to accurately and efficiently submit various payroll and personnel related transaction. They will be responsible for supporting the processing of certain Workday transaction requests on behalf of faculty managers and others as directed by their supervisor or CAO. Transactions may include but are not limited to job requisitions, new employee on-boarding set up, position description edits, employee terminations, compensation changes, one-time payments, job data changes, cost center assignments, employee timekeeping and time off requests, costing allocations, purchasing requests and other administrative and support duties as required. This role frequently follows-up on outstanding tasks and must be flexible and have high attention to detail. To effectively perform these transactions, they must explore the financial/budget implications of each transaction and ensure appropriate authorizations have been secured. The role is expected to consistently demonstrate commitment to our values and promote an organizational culture of Discovery, Connection, Equity, Integrity, and Stewardship (https://library.osu.edu/strategic-directions) as well as dedication to advance the work of University libraries and the Planning & Administration division. All other duties as assigned. This is a term position not to exceed three years.

Required qualifications: Bachelor’s level degree in a business or human resources field or equivalent combination of education or experience. At least of two years of transaction processing or data entry experience. High degree of proficiency with Excel. Experience in an environment that requires a high degree of attention to detail and transaction accuracy. Excellent verbal and written communication skills.

Desired qualifications: Experience in a business office or human resources service environment. Analytic and problem-solving skills. Customer service experience. Strong organizational skills with a history of managing multiple projects and delivering assignments on time.

Please apply online at https://www.jobsatosu.com/postings/101939 from March 7, 2020 through March 15, 2020.

Special Collections Cataloging Program Assistant             

The Special Collections Program Assistant works under the direction of the Head of Bibliographic Initiatives to provide cataloging of special collections materials in all formats and languages with a focus on materials issued before 1900. Serves as the expert cataloger for materials requiring Descriptive Cataloging of Rare Material (DCRM) or a similar level of detailed description appropriate for early printed works, manuscripts, and unique special collections material. Develops and implements plans for cataloging incoming and backlog collections in consultation with curators. Manages projects, trains and directs activities of other staff and student assistants contributing to cataloging of special collections. Supervises Special Collections Catalog Associate. Consistently demonstrates commitment to our values and promotes an organizational culture of Discovery, Connection, Equity, Integrity, and Stewardship (https://library.osu.edu/strategic-directions) as well as dedication to advance the work of the Content and Access unit. All other duties as assigned.

Required qualifications: Bachelor’s degree, or an equivalent combination of education and experience in a field relevant to a Special Collection at University Libraries. At least two years of experience with cataloging of library materials, including expertise in standards used for library cataloging including MARC, RDA, or an equivalent combination of education/experience. Knowledge or experience with original cataloging. Ability to build and cultivate essential partnerships with key stakeholders to promote organizational goals. Demonstrated initiative with the ability to work both independently and collaboratively across the organization. Strong communication skills and attention to detail.

Desired qualifications: Experience with Descriptive Cataloging for Rare Materials (DCRM), manuscripts cataloging and/or descriptive bibliography. Reading ability in one or more non-English language, preference will be given for Latin.

Please apply online at https://www.jobsatosu.com/postings/101942 from March 7, 2020 through March 22, 2020.

Submitted by Randall McKenzie:

Accessioning Assistant

The Accessioning Assistant supports the work of the Accessioning and Processing Program in the Archival Description & Access Department at Ohio State University Libraries, with a primary focus on accessioning new archival materials arriving in the unit and maintaining or updating existing archival description records for these materials. Completes accession records in Archivists’ Toolkit documenting contents, conditions, and features of each accession as found at the time of arrival. Inventories contents of accessions, or compares contents to provided inventories as appropriate; enters inventories into Archivists’ Toolkit. Creates or edits archival collection records for publication. Follows and appropriately applies DACS (Describing Archives: A Content Standard), archival theory, and local documentation consistently across collections of various topics, formats, complexities, sizes, and other variances to ensure that all work completed meets accepted standards of archival best practice. Utilizes and accurately applies Library of Congress subject headings, name authority records, and other controlled vocabularies. Ensures all accessioned materials receive appropriate housing. Assesses scope of work involved in each accession and determines work appropriate to assign to student assistants; provides instruction, supervision, and feedback on student work. Further supports the work of the Accessioning and Processing Program by completing archival processing for designated collections. Participates in unit quality control program for archival description.

Work in this position will utilize Archivists’ Toolkit, III Sierra, and other metadata management tools in use by the Archival Description & Access Department. Works under the supervision of the Accessioning and Processing Program Coordinator. Consults and collaborates with others throughout the library as appropriate. Consistently demonstrates commitment to our values and promotes an organizational culture of Discovery, Connection, Equity, Integrity, and Stewardship (https://library.osu.edu/strategic-directions) as well as dedication to advance the work of the Content and Access unit. All other duties as assigned.

Required qualifications: Bachelor’s degree, or an equivalent combination of education and experience. Two years of full-time experience in position(s) with primary or significant focus on archival arrangement and description tasks (e.g., processing, accessioning, or writing/revising archival description). Demonstrated experience accurately applying archival theory, archival best practices, and archival standards (DACS). Demonstrated ability to follow complex guidelines or workflows with a high degree of accuracy (90% accuracy on the first pass). Ability to work effectively in a highly collaborative, open office environment. Strong organizational skills and high level of attention to detail. Ability to work in archival storage conditions where temperatures are approximately 62 degrees F; ability to lift 40 lbs. and push a cart weighing up to 80 lbs. with or without a reasonable accommodation.

Desired qualifications: Diverse archival arrangement and description experience, including experience working with collections of many sizes, formats, and complexities. Significant experience using an archival collection management system (e.g., Archivists’ Toolkit). Demonstrated familiarity with application of Library of Congress subject headings, name authority records, or other controlled vocabularies. Experience supervising undergraduate student employees (or an equivalent level of supervision). Experience performing quality control on work completed by others.

Please apply online at https://www.jobsatosu.com/postings/101780 from February 29, 2020 through March 15, 2020.

Program Director for Impact Analytics

The Ohio State University Libraries, one of the nation’s leading academic research libraries, has proudly served Buckeyes, the local community, national and global partners and other stakeholders for generations. Pairing a rich heritage with a drive to constantly push the boundaries of the modern academic research library, our organization is simultaneously grounded and visionary. As University Libraries continues to propel forward and deliver on our mission, we are seeking a data driven, continuous improvement focused analytical professional experienced in designing, conducting, and analyzing research to measure impact and effectiveness. They will support our team that includes approximately 65 faculty, 175 staff and 400 student employees in 10 locations across the Columbus campus.

The Program Director, Impact & Analytics reports to the Chief Administrative Officer within the Ohio State University Libraries. This role is a key contributor to the advancement of University Libraries’ strategic plan and supports continuous improvement by: designing, conducting, and reporting on original research measuring the institutional impact of University Libraries’ service offerings; collecting and reporting organizational statistics; ensuring alignment between Libraries’ assessment efforts and institutional strategy; assisting with local evaluation design and execution; providing evidence and guidance on best practice; and managing priority projects. The Program Director will develop and implement a programmatic framework for the collection, analysis, and dissemination of data related to priority initiatives and outcomes to ensure alignment with strategic intent as well as increase analytical capacity within the unit. They will collaborate with university partners, such as the Office of Student Academic Success, the Office of Research, and the Office of Institutional Research and Planning on broader academic and research success projects and initiatives.

Consistently demonstrates commitment to our values and promotes an organizational culture of Discovery, Connection, Equity, Integrity, and Stewardship (https://library.osu.edu/strategic-directions) as well as dedication to advance the work of Planning & Administration. All other duties as assigned.

Required qualifications: Master’s degree or advanced graduate-level training in a relevant social science discipline, mathematics, statistics, information science, data analytics, business analytics, or an equivalent combination of education and experience. Graduate-level coursework or equivalent work experience in quantitative research methods. Working knowledge of and experience with statistical software packages such as SAS, SPSS, Stata, or R. Proficiency in Microsoft Word, PowerPoint, Excel, and Access. Knowledge of SQL and database reporting tools. Six years of experience leading complex statistical or analytical projects focused on outcomes/impact assessment, service improvement, and/or business intelligence. Experience must clearly demonstrate not only the ability to conduct the research but also translate the data analysis into actionable information for use in decision-making. Outstanding oral and written communication skills. Strong judgment, reliability, ability to work effectively independently and as part of a team.

Desired qualifications: Proficiency with writing code/syntax in SAS, SPSS, R, or a similar program. Graduate-level coursework or equivalent work experience in qualitative research methods. Experience drafting and revising research papers and presentations, either independently or as part of a team.

Please apply online at https://www.jobsatosu.com/postings/101778 from February 29, 2020 through March 15, 2020.

Undergraduate Research Support Coordinator

The Ohio State University Libraries invites applications for the position of Undergraduate Research Support Services Coordinator to join an innovative, dynamic and collaborative Teaching & Learning Department that emphasizes undergraduate student success and supports evidence-based faculty development. The successful candidate will be innovative and service-oriented with a deep commitment to student success and to equity, diversity, accessibility and inclusion. Undergraduate Research Support Services supports the development of undergraduate students’ information literacy, critical thinking and research skills through the creation and implementation of a robust and high-quality peer-to-peer coaching and consultation model. Reporting to the Information Literacy and Research Engagement Librarian, the successful candidate will be instrumental in the planning, delivery, assessment and promotion of undergraduate research support offered by University Libraries in collaboration with University Libraries staff, faculty, student workers and key University partners.

Responsibilities include: Provision of information services; Serves as the coordinator of first-line respondents who will answer or refer on-demand research questions, both in person, over the phone and online; Designs, delivers and oversees research tutoring services for undergraduate students; Coordinates with departmental libraries and other service points to ensure consistency of service related to the provision of on-demand research help and information literacy support; Sets policies and coordinates training and assistance for on-demand questioning systems and assessment tools, including LibApps, LibAnswers, LibChat and LibStaffer; Develops and maintains online help pages in collaboration with Teaching & Learning colleagues and other University Libraries faculty and staff; Collaborates with other faculty and staff to improve workflows, procedures and policies related to managing research services activities across University Libraries.

Supervision of staff and student employees: Hires, trains, coaches and evaluates FTE staff responsible for delivering undergraduate research tutoring; Develops, maintains and delivers a robust and rigorous peer coaching training for student employees in the Undergraduate Research Support Services unit, as well as departmental libraries; Oversees the supervision, scheduling and budgeting of 12-15 student employees.

Coordination of Undergraduate Research Support Services Partners: Promotes Undergraduate Research Support Services with partners and other library units; Develops and maintains relationships with existing and potential partners such as the Writing Center, Office of Diversity and Inclusion, Dennis Learning Center, Student Athletic Support Office and academic coaches within colleges and departments: Participate in University-level committees related to student academic success, as appropriate.

Consistently demonstrates commitment to our values and promotes an organizational culture of Discovery, Connection, Equity, Integrity and Stewardship (https://library.osu.edu/strategic-directions) as well as dedication to advance the work of the Research & Education unit. All other duties as assigned.

Required qualifications: Bachelor’s degree in instructional design, instructional technologies, educational psychology or related field, or equivalent combination of education and experience; At least one year of supervisory experience; Strong customer service orientation and demonstrated commitment to student success; Excellent organizational, analytical and problem-solving skills with proven success in independently prioritizing work, analyzing information and managing competing deadlines; At least two years of experience helping to develop undergraduate students’ information literacy, critical thinking, and/or research skills; Demonstrated ability to work effectively and creatively in a collaborative and complex environment and a demonstrated ability to work with diverse populations; Aptitudes for learning new technology/software.

Desired qualifications: Demonstrated success in coordinating a service point in a library or similar setting; Experience managing full-time professional employees; Master’s degree or an equivalent combination of education and experience.

Please apply online at https://www.jobsatosu.com/postings/101342 from February 8th through February 16^th.

Special Collections Program Assistant

The Special Collections Program Assistant organizes and coordinates operations, procedures and resources that facilitate collaboration, streamlining and efficient customer service in Thompson Library Special Collections (THO SC). Provides operational support services for the Thompson Library Special Collections Head, curators, staff, visiting scholars and other patrons. This position is responsible for program support, correspondence, database entry and management, invoice creation and completion, purchase requests, supply ordering, acquisition order submission, event coordination support, donor and stewardship support, equipment inventory and maintenance and is the first contact for visitors and incoming calls. Evening and weekend hours required. Consistently demonstrates commitment to our values and promotes an organizational culture of Discovery, Connection, Equity, Integrity and Stewardship (https://library.osu.edu/strategic-directions) as well as dedication to advance the work of the Special Collections and Area Studies unit. All other duties as assigned.

Required qualifications: Bachelor’s degree in Business, Humanities or Arts or related field or an equivalent combination of education and experience; experience with Microsoft Word and Excel; detail-oriented; excellent planning and organizing skills; excellent written and verbal communication skills.

Desired qualifications: Experience in an academic library or large institution setting; experience working in non-profit organizations and customer service; knowledge of university policies, rules, regulations and fiscal procedures; knowledge of TAS (The Advancement Systems) or other customer relationship management database.

Please apply online at https://www.jobsatosu.com/postings/101341 from February 8th through February 16^th.

Submitted by Randall McKenzie:

The Ohio State University Libraries publishes and hosts Open Access journals, archives the research and scholarship of campus partners, and promotes the open sharing of scholarly works created by Ohio State faculty, staff and students. The Production Assistant for Publishing Services reports to the Production Services Coordinator and helps support the dissemination of research, scholarship and creative expression in alignment with University Libraries’ strategic directions. The Production Assistant for Publishing Services consistently demonstrates a commitment to our values and promotes an organizational culture of Discovery, Connection, Equity, Integrity and Stewardship, as well as dedication to advance the work of Publishing and Repository Services. The Production Assistant for Publishing Services assists with established production services for Open Access publishing in the Libraries and performs production work for publishing services across multiple software platforms (e.g. DSpace, Open Journal Systems, WordPress), on multiple simultaneous projects. The Publishing and Repository Services unit includes a team of one librarian, three staff members, and student employees. The position requires attention to detail, sound judgment and decision making and knowledge of related and applicable software programs. Specific responsibilities include: perform production tasks including layout editing, data input and DOI registration; design, implement and document workflows for multiple concurrent production projects; monitor and ensure the quality of data input; provide publishing software technical support for editors and creators of digital content; track projects in project database; schedule and supervise the production work of student assistants; all other duties as assigned.

Required qualifications: Bachelor’s degree in Information Science, Communications, or Art/Humanities or other appropriate field or an equivalent combination of education and experience; familiarity with the scholarly publishing process; excellent organizational skills and ability to work with detail; ability to assist with projects under minimal supervision and to meet deadlines; excellent verbal and written communication skills; demonstrated experience with Excel; familiarity with HTML or XML.

Desired qualifications: Familiarity with metadata standards; experience with workflow development; creativity and flexibility in using technology to solve problems; experience with managing metadata, text, images, and other forms of digital research content; experience with HTML, CSS, or XML; supervisory experience.

Please apply online at https://www.jobsatosu.com/postings/101012 from January 24, 2020 through February 2, 2020.

Submitted by Randall McKenzie:

The Ohio State University Libraries seeks an innovative and analytical person to fill the position of Digital Accessibility and Licensing Analyst. The person in this position will be an integral part of the Electronic Resources Management team and will focus on supporting accessibility of Libraries’ purchased electronic resources.

Essential duties: The position will perform accessibility reviews of electronic resource platforms and communicate results to support the OSU Digital Accessibility Policy. Evaluations will determine if new and existing platforms (databases, e-journals, e-books) meet the university’s minimum digital accessibility standards, currently WCAG 2.0 AA. Following established accessibility workflows, this position coordinates the electronic resources acquisitions accessibility workflow, including: communicates results of evaluations and institutional expectations to vendors and documents outcomes. Collaborates with the eResources Licensing Coordinator to ensure license appropriately supports accessibility. Other support for licensing program includes: organize license-related documents and files, and entering key terms in the Sierra Electronic Resource Management (ERM) system. This position reports to the Contracts Analyst and works collaboratively with staff across University Libraries departments, including IT and liaises with vendors and consortia partners. The position will be located at the Libraries Tech Center on west campus. Consistently demonstrates commitment to our values and promotes an organizational culture of Discovery, Connection, Equity, Integrity, and Stewardship (https://library.osu.edu/strategic-directions) as well as dedication to advance the work of the Content & Access unit. All other duties as assigned.

Required qualifications: Bachelor’s degree in education, disability studies, computer science, web development, or another related field, or equivalent combination of education and experience. Experience testing and troubleshooting or providing user support for software, web applications or library vendor products. Demonstrated analytical, problem-solving, and decision-making skills. Experience managing multi-step processes and tracking results. Experience managing multiple deadlines and tracking progress. Ability to clearly and effectively communicate with a variety of audiences (internal and external partners, vendors).

Desired qualifications: Understanding of HTML, CSS, JavaScript and website design concepts. Experience with website accessibility evaluation tools. Experience using assistive technologies, such as screen readers. Experience testing for and solving issues with web-based tools. Experience with higher education institutions, especially libraries.

Please apply online at https://www.jobsatosu.com/postings/100599 from January 4, 2020 through January 12, 2020.

Submitted by Randall McKenzie:

Under the supervision of the Head of the Teaching & Learning Department, the Teaching & Learning Assistant provides administrative support for the activities of the department. The Assistant works closely with departmental colleagues to administer “Out Loud: The Library Assignment” for first-year students enrolled in the University Survey course at both the Columbus and regional campuses; gathers and reports statistics related to the department’s programs and various teaching activities across University Libraries; and provides support for relevant programming and events. The successful candidate will have experience that demonstrates their initiative, flexibility, attention to detail, organizational and customer service skills and strong communication skills. 

Consistently demonstrates commitment to our values and promotes an organizational culture of Discovery, Connection, Equity, Integrity, and Stewardship (https://library.osu.edu/strategic-directions) as well as dedication to advance the work of Research & Education unit. All other duties as assigned. 

Required qualifications: High school diploma or equivalent certificate; 600 hours of training in library practices and procedure (or six months of experience); 100 hours training in management/supervision (or one month of experience); or equivalent. May require use of foreign language.

Desired qualifications: One year of experience managing multiple projects effectively; one year of experience in collecting, compiling and reporting program data; strong communication, organizational and reporting skills; interest in and/or ability to learn more about both hardware and software; demonstrated initiative and attention to detail; experience with online instruction and/or learning management software. 

Please apply online at https://www.jobsatosu.com/postings/99833 from Nov. 23 through Dec. 8.

Submitted by Randall McKenzie:

The Conservation and Disaster Management Coordinator reports to the Preservation & Digitization Strategist and works with the Head of Conservation. This is a full-time, two-year term position. The Coordinator will contribute to the stewardship of the University Libraries collections and our ability to incorporate stewardship considerations into our collecting strategies. The Coordinator will play a leading role in developing and delivering a disaster plan for collections and staff disaster training program. The Coordinator will also contribute to the Conservation unit in the creation of new workflows and addressing backlogs and will be able to incorporate their learning and experience into the planning and training projects.

The Preservation and Digitization Program Area staff works collaboratively as a team to steward the University Libraries collections, harnessing our different expertise and helping each other to reach our full potential, and together ensure the long-term preservation of this vast cultural heritage.

The Conservation and Disaster Management Coordinator consistently demonstrates commitment to our values and promotes an organizational culture of Discovery, Connection, Equity, Integrity and Stewardship as well as dedication to advance the work of the Content and Access Division. All other duties as assigned.

Required Qualifications: Bachelor’s Degree in a preservation/conservation-related field of study or equivalent combination of education and experience. 1-2 years of work experience in conservation activities in libraries, archives, museums or other heritage institutions; and/or demonstrated coursework in preservation and conservation. Previous experience in performing book repair. Demonstrated technology skills, including competency with the Microsoft Office suite. Ability to work in an environment in which exposure to dust, dirt, and mold is possible with or without reasonable accommodation. Ability to lift up to 40 lbs. with or without reasonable accommodation.

Desired Qualifications: Experience participating in disaster recovery and/or formal training (including online training) in disaster management, such as Incident Command System (ICS). Experience with hands-on, in-person instruction and demonstrations. Documented portfolio of conservation/book repair work (electronic document or online).

Please apply online here from Nov. 16 through Dec. 1, 2019.