Libraries News and Information

Submitted by Randall McKenzie:

In the past year, the number of fraudulent unemployment claims filed in the United States has dramatically increased. This is not an issue that is unique to the state of Ohio. However, Ohio State employees need to be aware of the threat and know how to access the resources available, if notified by the State of Ohio Department of Job and Family Services (ODJFS) or Human Resources at Ohio State that a potentially fraudulent claim has been filed in their name.

Read more on the HR website including what to expect and resources that are available to employees if this happens.

Submitted by Kristen Menchen:

More than 4,000 students at Ohio State have disclosed a disability, yet surveys of the Columbus campus reveal that students with disabilities continue to report a lower sense of belonging and acceptance than students without disabilities.

To help instructors at all levels set a supportive tone and establish an effective process for working with students with disabilities, Student Life Disability Services and the ADA Coordinator’s Office have developed the Beyond Compliance Toolkit, an online collection of articles and videos that offer insight into fostering a campus culture of inclusion. This webpage also includes links to information on managing accommodation requests, points of contact, best practices, and education and training.

Please review the Beyond Compliance Toolkit and reflect on how you welcome students with disabilities and how you work with students who request accommodations.

Student Life Disability Services and the ADA Coordinator’s Office are prepared to assist with any questions you might have and welcome any inquiries for support.

Thank you for your support and the efforts you make to help all Buckeyes fulfill their potential.

Resources Include:

• Beyond Compliance Toolkit
• Student Life Disability Services: 614-292-3307; 614-500-4445 (video phone); slds@osu.edu (Phone calls and virtual appointments preferred.)
• ADA Coordinator’s Office, a unit of the Office of Institutional Equity: (614) 292-7024(v); (614) 688-8605 (tty); ada-osu@osu.edu

Submitted by Randall McKenzie:

Employees can view the Time Off Processes job aid in the ARC for information related to:

• Viewing Time Off
• Requesting Time Off
• Canceling an Unapproved Time Off Request
• Correcting an Approved Time Off Request
• Deleting an Approved Time Off Request

Important! Workday has two leave types: “Time Off” and “Leave of Absence.”  Requests using vacation, sick, jury duty, etc. are considered “Time Off.”  Requests for longer-term absences, including Family Medical Leave and Short-term Disability are considered “Leave of Absence.”  Leaves of Absence may impact pay and benefits and often require additional documentation for approval. Employees should consult with Human Resources prior to submitting a request for leave of absence.

Submitted by Randall McKenzie:

Meal Periods in Workday

• If an employee takes a meal period of fewer than 20 minutes, it’s treated in Workday as a break rather than a meal and is paid time.
• When an employee clocks-out using the “meal” designation and clocks-in less after less than 20-minutes, Workday will add that time back into the timesheet.  This can cause a discrepancy in the way time displays in the Time and Absence Dashboard and the Time Calendar.  The time that is on the Calendar View (example below) is the time for which the employee will be paid.
• Employees should continue to use the “meal” designation when clocking-out for a meal break.  If an employee takes a meal period that is less than 20 minutes, that time is required to be paid (per FLSA) and will therefore be added back into the regular time.
• As a reminder, employees are expected to take a meal period. Meal periods provide the opportunity to step away from your work, encourage wellbeing and to refresh during the day. Employees should aim to take at least a 30-minute unpaid meal period. If an employee needs to work through their meal period, they should work with their supervisor for approval prior to doing so. Regular need to eliminate a meal period may require a Flexible Work Arrangement.  You can find some additional guidance in the break and meal section of the Time, Reporting and Work Schedules Guidelines.

Submitted by Kristen Menchen:

We are launching our first recruitment of 2021! We are currently recruiting for a Continuations and Streaming Media Specialist, reporting to Anita Foster. You can find the job posting online here or download a PDF version here. This position is posted until February 15, 2021.

As we work to shift our culture of recruiting, we are asking that the entire University Libraries organization participate in active recruiting. We know that leveraging current employees is one of the most successful ways to recruit candidates. We want our employees to share job postings with organizations and networks in which they participate in an effort to expand our reach and increase the diversity of our candidate pools. While this is not required, you are encouraged to activate your networks!

For ease, we have created templates (pages 2 and 3) that you can use when sharing job postings and position descriptions. Simply copy and paste the text into an email.

If you know of a candidate for this role, please encourage that they apply and reach out to HR or our Talent Acquisition Consultant, Pam Hood, at hood.252@osu.edu.

Submitted by Kristen Menchen:

With the implementation of Workday, there are changes to the process and timing for completing monthly employee certifications. Previously, the employee certification would have been sent via eLeave for monthly employees around the middle of the month asking for certification for the upcoming month. In Workday, the employee certification will be sent to managers at the end of the month and is backward-looking.

A review task will be sent to the Workday Inbox of all managers on the last business day of the month to certify that their employees are active and should receive pay for the period. Managers will need to review their direct reports listed on the report dashboard through the link provided on the certification. This activity must be completed within two weeks of receiving the Workday Inbox task.

For more information, please review the job aid available on the Administrative Resource Center.