Category: NN HR Updates (page 1 of 5)

Training for Managing Classified Civil Service Employees

Submitted by Randall McKenzie:

Learn the foundational elements of how to manage Classified Civil Service (CCS) employees at The Ohio State University. This two-hour in-person or virtual workshop includes a review of CCS terminology, performance management basics, corrective action administration, probationary employee reviews, and answering other ELR-related questions. Registration is available in BuckeyeLearn for the following sessions:

Monday, September 19
1-3 p.m.

Monday, October 24
1-3 p.m.

Register Now >>

Welcome: Beth Crowner

Submitted by Sabrina Blocker:

Beth Crowner has accepted the Records Management Coordinator position and will begin her new role on September 26.

Reporting to Pari Swift, Beth will assist with daily records management and records management-related OnBase responsibilities. She will review and approve Certificates of Records Destruction, work with campus units to create retention schedules, develop instructional guidance and much more.

Beth has worked for The Ohio State University over the past four years in multiple roles, including her most recent position as a Writing Center Coordinator and Special Collections Assistant for the Wooster Campus Research Library. Her previous position with University Libraries was as an Archival Description and Access Assistant. She holds dual degrees in History and Japanese from Ohio State and is currently finishing her MLIS in Archives and Records Management from Simmons University.

Please join us in welcoming Beth to University Libraries!

Welcome: Angel Gondek

Submitted by Sabrina Blocker:

Angel Gondek

Angel Gondek has accepted the Evening Circulation Supervisor position at Thompson Library and will begin her new role on September 12.

Reporting to Autumn Clipner, Angel will supervise staff, students and evening activities of the Thompson Library Circulation area. She will direct public service operation to ensure policies and procedures are carried out with the purpose of friendly and efficient service to all patrons.

Angel comes to University Libraries from her position as Supervisor of Training and Quality Assurance for a staffing solutions organization. She has also worked at Compass Experience Lab, Columbus Metropolitan Library and Columbus State Community College. Angel holds a Master of Library and Information Science from Kent State University and a Bachelor of Arts in English/Lingustics from Ohio State. She is pursuing her Master of Public and Non-Profit Administration degree from Franklin University.

Please join us in welcoming Angel to University Libraries!

Outside Activities and Conflicts Policy Effective September 1

Submitted by Randall McKenzie:

The new Outside Activities and Conflicts Policy went into effect September 1, 2022. The single, comprehensive policy is owned by the Office of University Compliance and Integrity and replaces four previous policies (Faculty Conflict of Commitment and Faculty Paid External Consulting policies owned by the Office of Academic Affairs, the Faculty Financial Conflict of Interest policy owned by the Office of Research, and the Conflict of Interest and Work Outside the University policy owned by the Office of Human Resources). Outside activities that received approval prior to September 1, 2022, do not need to seek additional approval for that activity under the new process. Please review the policy and training opportunities.

Public Student Loan Forgiveness (PSLF) Resources

Submitted by Randall McKenzie:

Since Ohio State is a public service employer, employees may be eligible to apply for Public Service Loan Forgiveness (PSLF) if the specified applicant criteria is met. The program exists to help individuals working full time in the public service sector achieve forgiveness of student loan debt.

Employees should submit PSLF verification forms using HR Connection. When you log-in to the HR Connection portal, search “employment verification” in the search bar. From there, you can use the online employment verification request to submit your PSLF form.

Faculty and staff also have access to Savi, a tool to help student loan borrowers better understand their debt, optimize their repayment options and enroll in the best plan for their financial needs. As a partner with Ohio State, Savi’s services are offered at a free or discounted rate to help employees keep student loans on track. Find out more information on the HR website.

Student Hiring – Fall Semester

Submitted by Sabrina Blocker

Autumn semester is right around the corner and students will soon be on campus looking for employment opportunities.  The quickest way to get up to speed on all things student hiring is to review both the student hiring checklist and job requisition job aid. You may also want to review the Student and Employer versions of the Federal Work Study (FWS) FAQs.

University Libraries will host a student job fair on Thursday, August 18, 1-5 p.m. in Thompson Library room 260. Please contact Quanetta Batts or Sabrina Blocker if you would like to attend. 

Create/re-create your job requisitions

It’s important to have fresh job requisitions for the new academic year. Students are less likely to apply for jobs that have been posted for many months. Review the student hiring checklist for a step-by-step guide to creating job requisitions. Important points:

  • For best recruiting results, have your jobs posted by August 1st. Autumn semester student jobs will be posted on the library student jobs website and the Workday student job board.
  • Plan your budget. The wage you can offer for your job depends on your budget and the number of hours you expect students to work. Ohio minimum wage is currently $9.30/hour. Many other campus units are offering $11 or $12 starting wages. If you need assistance determining a competitive pay rate for your job, please contact human resources.
  • Complete job descriptions and qualifications are necessary for all jobs. Both the job description and qualifications should be included in the “job description” field in Workday.
  • All student jobs should be eligible for FWS, unless there is a special funding arrangement. In Workday, both the student AND the position need to be FWS eligible for the funding to be utilized correctly.

 Recruitment

  • All students must submit a job application in Workday to be hired. If you have already selected a student for the job please include their name and Ohio State email address in the “Justification” field of the job requisition so the recruiter can contact them to complete the job application.
  • Supervisors should review applications in Workday and schedule interviews on their own without assistance from HR or Talent Acquisition.
  • Workday can tell you the FWS eligibility of a potential hire. Refer to the second question on the Employer FAQ. 

Hiring basics

  • Refer to the student hiring checklist for details of what to do when ready to hire.
  • Plan for at least one week of processing time from the time you extend the offer to the time the student can begin working.
  • The first day FWS students can work using FWS funding is August 14. For details see the FWS calendar.

Flexible Work Agreement Renewal

Submitted by Randall McKenzie:

Flexible work agreements generally need to be reviewed and updated annually. If your current agreement has expired or is nearing its expiration date, you will need to submit a new agreement using the HR Connection form.

Why do I need to submit the online form?

  • When final, the agreement will be securely stored and enable Payroll access to accurate work location information for tax reporting. 
  • Per House Bill 110 (HB 110) passed in June 2021, employers must collect employee work location information and ensure taxes are reported to the corresponding municipalities. 
  • More information about taxation is on the payroll website.
  • Questions regarding the online form should be directed to HR Connection by using the online portal, calling 614-247-6947, or emailing hrconnection@osu.edu.

How do I renew my agreement or start a new one?

  • Employees and managers should have conversations and reference the Flexible Work Policy to align on expectations for any flexible work arrangement.
  • Employees and managers can utilize the Flexible Work Proposal Form to work out the details of the flexible work plan. (The proposal form is not collected by HR.)
  • Once a workplan is established, employees who are working remotely in any capacity need to complete the online Flexible Work Agreement
  • The online agreement form should be completed for all flexible work agreements, even if they do not include remote work.
  • Additional flexible work information is available on the HR website

How do I see my current flexible work agreement?

  • Log in to HR Connection and click “Requests” in the top right corner.
  • In the “View” section, change “Open” to “Closed.”
  • Scroll through your closed requests until you see “Flexible Work Agreement Case for YOUR NAME.”
  • Click on the request to view the details.

End of Term: Caity Harvey

Submitted by Sabrina Blocker:

Caity Harvey will be leaving her term role as Records Management Program Assistant. Her last day will be June 30.

Caity joined University Libraries in 2018 as Records Management Program Assistant. In this role, Caity is responsible for assisting the University Records Manager with daily records management responsibilities, as well as developing informational or training tools for use by university staff.

Some of Caity’s significant contributions include:

  • Processing over 1,000 records destruction requests since joining Ohio State in September of 2018;
  • Serving as the primary lead on developing University Libraries and 4-H Youth Development retention schedules; and
  • Creating and promoting the email management challenges.

“The work of records management has grown exponentially over the past several years across the university and Caity has been instrumental in ensuring that the basic functions of approving records destructions, responding to inquiries, and assisting with retention schedules stay on track,” said Pari Swift, Caity’s supervisor. “Caity also worked to advance the training and educational side of records management, first through formatting tip sheets, then later through creating topical tip sheets of her own, as well as the email challenges. Caity’s work in records management has been valuable and greatly appreciated by myself and others that she has worked with across campus!”

Caity is looking forward to spending the summer with her twin toddlers – going to the pool, library story times and children’s museums. We wish Caity all the best in her future endeavors!

Performance Management Step 3 Reminder

Submitted by Randall McKenzie:

Libraries Human Resources would like to provide a reminder of the important dates related to Step 3 in the staff performance management process.  Please refer to the Performance Management Guide for helpful guidance related to the Step 3 process. 

  • May 13, 2022: Employee self-assessment should be submitted to the supervisor. (Note: the self-assessment is part of the Step 3 document and is required.)
  • May 14 through June 30, 2022: Supervisor completes Step 3 Annual Performance Review and delivers to the employee.
  • July 1, 2022: All signed Step 3 documents must be submitted to AD and HR.  Electronic submissions to HR should be sent to libhr@osu.eduCompleted Step 3 documents must be received by HR no later than July 1 in order to be included in the Annual Merit Compensation Process (AMCP).

There are resources available to staff and supervisors to help prepare for the self-assessment and annual performance review.  We recommend reviewing the following resources:

Awards and Recognition

Submitted by Randall McKenzie:

There is great work being done in Libraries every day, and there are several programs available to recognize your colleagues for their outstanding efforts. Faculty, staff and student employees can be nominated any time for Kudos or Spot Bonus. Other programs, such as Extraordinary Impact Merit Bonus, Standing “O”vation, Dean’s Award and faculty teaching and research awards have specific nomination periods that fall throughout the year. Please visit the Awards and Recognition website for additional details and nomination information.

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