IT is frequently asked where to draft and publish content. BuckeyeBox? CarmenWiki? J Drive? It depends. Are you working alone or working as a group? Is the audience patrons or staff only? Is the content in document form or just text?
We recommend the following locations for internal, staff only content.
Drafting Content
CarmenWiki
- Collaboratively edit text
- Examples: Committee, task force, working group, team documentation, such as meeting minutes and operating procedures
- Do not add any content to CarmenWiki that you would not want the public to see (per Institutional Data Policy).
J Drive (preferred)
- Share and collaborate on files with OSUL staff
- Examples: Word documents, Excel spreadsheets, PowerPoint presentations
- OSUL hosted. OSUL IT regularly backs up files and can restore lost data.
BuckeyeBox
- Share and collaborate on files with staff outside of OSUL
- Examples: Word documents, Excel spreadsheets, PowerPoint presentations
- Cloud hosted. OSUL IT cannot guarantee that lost data can be restored.
- Do not store restricted data in Box (per Institutional Data Policy).
H Drive
- Draft a document on your own
- Examples: Self-evaluations
- OSUL hosted. OSUL IT regularly backs up files and can restore lost data.
Digital Collaborative Space (coming soon)
- Stage and collaborate on digitization projects with OSUL staff
- Examples: digital reformatting projects, local digitization
- Temporary project space. When projects are completed, preservation masters will be moved to the Master Objects Repository. Any remaining temporary working files should be deleted.
Publishing Final Documents
Document Registry
- Upload final/master documents to the new document registry
- Option to add narrative, categorize, limit access, and copy/paste the link to the document elsewhere
- Examples: Official forms, policies, committee charges, quarterly reports, strategic plan tracker
