From the Dean

By Damon E. Jaggars, Vice-Provost & Dean of The Ohio State University Libraries

Author: Carol Pitts Diedrichs (page 1 of 16)

From the Director – November 10, 2014 – Odds and Ends

“Do Library Fines Work?” by Jan S. Sung and Bradley P. Tolppanen in Journal of Academic Librarianship v.39, issue 6 (November 2013), pp. 506–511

The article speaks to the longstanding and widespread practice of charging library fines and fees.   Here are the findings from the research at Eastern Illinois University and the University of Hawaii in Manoa:

“The data on return rates of borrowed books by different patron groups at EIU and UHM libraries were compared to determine whether fines had an impact on the patron’s return behavior. The results indicate that fines indeed make a difference in patron book return behavior. Patrons who borrowed books under a fines policy returned books before due dates at a statistically significantly higher rate. As a result of this study, it is determined that a fines policy is an effective tool to ensure that books are returned on time and available to the maximum number of library users. While this study has determined that the imposition of fines does impact patron behavior in terms of the return of books, it in no way takes away from the contention that fines are harmful to the image of the library, a barrier to access, and that other approaches can be equally effective. Indeed, the results also support that the courtesy notices and overdue notices are effective in encouraging patrons to return books on time or to remind them of overdue books. Future areas of research could be to investigate the cost–benefit analysis of a fine system as administering a fine policy remains expensive or to complete a study on patron perceptions of fines.”

I hope the authors take the next step to better understand the cost-benefit relationship of a fine system. We’ve long believed that fines and fees were a factor in effective return of materials. What we haven’t determined is how much it costs us to maintain such as system.

Mobile App at NCSU Provides a Walking Tour of Black History

Much like our Buckeye Stroll app, NC State has developed a walking tour of its campus with a focus on Black History.   According to this article, the app grew out of a popular walking tour led by NCSU’s African American Cultural Center. The app is basically a map of campus, highlighted with information, pictures and audio recordings, which tell the story of African American students and faculty in NCSU’s history.

New Things on Google

Just a brief posting here indicating that “nearly 500 million new things per day are being asked of Google that the search engine has never seen before.” The lead designer of Google search, John Wiley, notes that “every single day 15 percent of the questions people ask of Google are questions we’ve never seen before.”

Makerspaces in Libraries

An emerging trend in libraries, especially public libraries, is a Makerspace. The Hunt Library at North Carolina State University has such a space. They define their space as follows:

“The Hunt Library Makerspace supports students, faculty, and staff in learning about emerging technologies and bringing their creations to life. The space has two 3D printers and a laser cutter for rapid prototyping of designs.”

Based on the good research of our Research Commons Task Force, we decided not to include 3D printing in our space in the 18th Avenue Library. At present, those services are offered elsewhere on campus and there were more pressing needs we could address. But if you want to know a bit more about these spaces, check it out here:

HathiTrust Used to Solve a Mystery

A great story about information in the HathiTrust being used to solve a mystery about the gold heist from the San Francisco Mint at the turn of the century.

The Digital Public Library of America and Metadata

A very interesting article about the Digital Public Library of America —

A snippet to pique your interest (and there are pictures!):

The best part of the DPLA? At its core, this is a platform to let other people and organizations draw on the power of the many. The geolocation data included in the metadata has made beautiful maps of the archives possible on the DPLA’s own site. Working groups to build apps around the archives have already sprung up and a few have already been built.

One of the neatest so far is Harvard’s StackLife. It takes the data made available by the DPLA and visualizes it as a vertical bookshelf. You can scroll up and down through the blue skeuomorphic books. The deepness of the blue corresponds to how often the book has been accessed, so you get a visual of what has appeared most useful to others. The thickness of the book represents how many pages it has. And the length of the book shows how long ago it was published. Although it’s still a rough app (searching sometimes leads to nothing, clicking on certain books also leads to nothing at times), it’s a pretty cool first attempt at adding depth to the DPLA archives.

From the Director – October 29, 2014 – Roads Scholar Tour

Prepared by Morag Boyd, Barbara Dunham, Dracine Hodges, Beth Kattelman, and Rocki Strader



The Roads Scholar Tour is an annual program of the Office of Outreach and Engagement that takes groups of faculty members on a trip to explore the impact of Ohio State beyond the main campus. On July 22-23, 2014, a total of 40 faculty members from all areas of the university shared a bus journey around northeast Ohio to explore the many ways that Ohio State has an impact on the research, communities, and cultural life of our state, but most importantly we met individuals who had a passion for their work, and for the University. The Libraries were well represented with our five representatives; only the College of Medicine had more participants. Traveling from OSUL were Morag Boyd, Barbara Dunham, Dracine Hodges, Beth Kattelman, and Rocki Strader. The staff accompanying us from the Office of Outreach and Engagement, including Valerie Lee, VP for Outreach and Engagement, provided us with a well-planned and diverse experience, along with snacks, of course. Along the way, we met up with brand-new president, Michael Drake, and Brutus Buckeye.

You can travel along with us in this great slide show from the Office of Outreach and Engagement

Stop 1: Ohio Stadium: Connection Academics, Athletics and Engagement

To kick off the tour, participants met for breakfast at the Ohio Stadium. During this time, the group heard from the VP/Director of Athletics, Gene Smith. He used his time with the group to highlight the many initiatives Athletics supports at the University and points of engagement in Columbus and other Ohio communities. We were delighted when he specifically mentioned the momentous support the Libraries have received for the renovation of Thompson Library. In addition, he named the Libraries and several other campus units who receive annual funding from Trademark & Licensing revenues. Many in the library know we have used this funding to acquire excellent resources like the Elsevier backfile, JSTOR modules as well as the record books and ledger of internationally renowned local artist George Bellows.

Another highpoint was the presentation on Zero Waste at Ohio Stadium. Anyone who has been to The Shoe on football Saturday understands the awesome sight and energy of 105,000 cheering Buckeyes. However, it is also overwhelming to learn how much trash is generated by that many people by the end of every season. Estimates put it roughly at over 111 tons or 223,000 pounds. The Zero Waste initiative has diverted over 90% of this material away from landfills to recycling and composting programs. It was pretty remarkable to learn that such a feat is accomplished through subtle changes like wrapping hot dogs in wax paper instead of aluminum foil. The Zero Waste Program also partners with the Southeastern Correctional Institute which manages the sorting process offsite. I recommend taking a look at the website for more interesting tidbits about the program.

  • Dracine Hodges

Stop 2: Ohio State Mansfield

Our first destination after leaving main campus was the beautiful OSU branch in Mansfield. The folks there gave us a very warm welcome. We were treated to a wonderful presentation about the campus’ strong contribution to the study of environmental science, and learned about the wide variety of ecosystems that are situated on, or are in close proximity to the campus— including woods and wetlands! This environmental diversity not only makes the campus very scenic, but also makes it an ideal place for the ecological efforts that are taking place there. During lunch we were treated to additional presentations about the Mansfield fields of study and programs. During our visit we also had an opportunity to take an all-too-brief stroll through part of the beautiful woods that border the campus. This stop offered a great opportunity to learn about the work being undertaken by some Buckeyes who are just “up the road” from Columbus and served as a reminder that Ohio State does not just encompass the people and activities located in Columbus. I must admit to being a bit jealous of the serenity provided by Mansfield’s small, wooded campus, and I am proud that these students and scholars are part of our Ohio State family. Thanks for the hospitality, Mansfield!

  • Beth Kattelman

Stop 3: Cleveland Museum of Art

What a fantastic place to be!  We were only there for a short time but learned so much about the Museum’s history and the many changes that occurred over the years. It consists of several buildings with the enclosed atrium pulling them together. Shortly after we arrived we were divided into two groups to see either art by American and British collections or Asian art collections.  I particularly enjoyed the landscapes of John Constable.

The tours ended with a visit to Gallery One.  Here the Museum put art and technology together as a way to explore art.  A major attraction in Gallery One is the wall made of touch screens that allow for pulling images together to see and discover the collections in the Museum’s galleries.  It’s fascinating!  My words cannot describe it well but this link may help ( ).

The Museum is very involved in the community providing support for all levels of education through workshops, distance learning, and a library supporting research. How about this! There isn’t an admission charge to see all the great collections!  When the Museum was founded in 1913, its mission was “for the benefit of all the people forever.”   If you are looking for something to do, the Cleveland Museum of Art ( ) is worth a day trip, many day trips! Oh, the Museum has online collections as well.

  • Barbara Dunham


Stop 4: Rock and Roll Hall of Fame

The Rock and Roll Hall of Fame stop introduced us to two different aspects of life on the shores of Lake Erie. First we gathered with a view of Lake Erie. Jeff Reutter, director of the Ohio Sea Grant and Stone Laboratory, shared with us the long history of Ohio State and the lake. I was fascinated to learn that Ohio State has the longest operating freshwater research facility, as well as the importance of the lake in the economy and environment of the state. Dr. Reutter spoke passionately about the urgent need for environmental clean-up that emerged in the late 1960s, and how that led to legislative directives for Ohio State to engage in research to solve the problems of algae blooms, fish kills, fires, and other environmental problems. Dr. Reutter described the great success at that time, but that the lake is facing similar problems again, but with different causes. These comments certainly came back to me a few weeks later when Toledo issued a water ban due to harmful algae in the drinking water, supplied by the lake.

Turning to the Rock and Roll Hall of Fame, we walked the red carpet and were enthusiastically greeted by Brutus, cheerleaders, and a group of students on the Buckeye Bus service learning program. We had an action packed evening in the Rock Hall, joined by President Michael Drake and Cleveland-area alumni. The program featured remarks from Dr. Drake, and an inspiring presentation by twin brothers crediting the college preparation OSU Young Scholars Program with their success ( . Fittingly, the highlight of the evening was musical. Tim Gerber from the School of Music gave us an interactive lesson on the 12-bar blues. With our new musical knowledge, we were well prepared to enjoy the music of the Dan White Sextet. This group includes several 2010 OSU grads making their mark in the industry.

  • Morag Boyd

Stop 5: Goodyear Headquarters

On the second day of the tour, we left Cleveland and headed for Goodyear’s headquarters in Akron. The headquarters building is a state of the art facility designed to draw out maximum productivity by a variety of means. Conference rooms are fully digital for videoconferencing and real-time document sharing. The cafeteria is large and offers a variety of healthful meals; when we were there, a small farmers’ market was in place selling some local produce. Other health-oriented offerings include a small urgent-care-like medical clinic, a large workout space with a variety of exercise equipment, a classroom for group activities, and a walking trail outside the building.

We were briefly introduced to the president of the North American Tire division, Steve McClellan, and then heard a variety of presentations from the head of human resources, the onsite doctor who spearheads the site’s health initiatives, a senior engineer, and several OSU alumni who work at the headquarters. The most interesting parts for me were hearing how Goodyear’s HR is promoting a systems-thinking approach in an effort to further boost health and productivity, and how the research arm of the company is aggressively pursuing research, using an Open Innovation model (“want-find-get-manage”), on rubber and rubber-alternative products by partnering with institutions like OSU, as well as other companies that have specific expertise, such as the chemical and physical properties of the latex-like substance in dandelions. The Q & A session that we had with the alumni was also interesting, especially learning the variety of majors that they had pursued here at OSU. We expected finance and other business-related majors, and English and communications were not surprising; however, we did not expect landscape architecture! They spoke very positively about how their OSU experience prepared them for corporate work, even if the major itself was not directly related to what they do at Goodyear.

  • Rocki Strader

Stop 6: Ohio State Wooster

The highlight of OSU Wooster was a farmers’ market, and a lunch of wonderful fresh and flavorful foods prepared with local ingredients. The ice cream was especially delicious. The market provided an excellent backdrop to hearing about the programs at OSU Wooster such as the Ohio Agricultural Research and Development Center (OARDC) to advance agriculture. We took our full baskets of produce (mine included cilantro and raspberries) back onto the bus to get a driving tour of the large campus. The arboretum was especially beautiful, but seeing the wide diversity in agricultural research was fascinating. For example, can you imagine spending 10 years removing nutrients from a field to test the ability of a crop to withstand stress? In addition to the OSU facilities, there are industry partnerships to move research into the marketplace, including Quasar Energy’s Biomass Converter, a renewable bio-foam with many industrial applications (, and a rubber-substitute from dandelions.

  • Morag Boyd


The diversity of university activities and the passion of our fellow travelers and the people we met made this journey inspirational. It was amazing to hear, and participate in, conversations where we found connections in sometimes surprising ways. As much as we enjoyed the individual stops on the tour, the most valuable time spent was amongst each other as we traveled to and from each destination. There were illuminating conversations on a broad range of topics including everything from open access publishing to the best food trucks in town. It was such a great opportunity for outreach and engagement with one of our primary constituent groups, OSU faculty; with faculty members invited to attend each summer, do consider taking the time if you are invited next year. (Invitations are usually extended to newly promoted and tenured individuals.) It was also a moment of connection seeing how all of our contributions make the University a success.

From the Director – October 13, 2014 – Open Access Week

Guest posting by Maureen Walsh and Melanie Schlosser

The week of October 20th is the eighth International Open Access Week, an annual educational event organized by the Scholarly Publishing and Academic Resources Coalition (SPARC). This year University Libraries is using the week as an opportunity not only to raise awareness about open access (OA) on campus, but also to announce a new pilot project: the Open Access Fund for OSU Authors. (See Vice Provost and Director of Libraries’ Carol Diedrichs’ announcement at the conclusion of this post.)

First, some background on OA. The precise definition of open access is still a topic of debate, but it usually incorporates unrestricted access to and unrestricted use of scholarly literature. Put more simply, it means research made available online without paywalls, licensed for reuse.

In the 1990s, OA was envisioned as the self-archiving of research papers by their authors in open access repositories (“green” OA). The movement quickly grew to include completely OA journals (“gold” OA). Both methods are spontaneous, in that they are the result of a decision by the author at the time of publication to publish in an OA journal, or in a subscription journal that allows author self-archiving.

The last seven years have seen a more coordinated movement towards OA through faculty OA resolutions (including the OSU Libraries’ faculty OA resolution) and funder mandates. The past few years have seen even more momentum, as governments around the world began mandating public access to the results of publicly-funded research. Most public access mandates are still in the development stage, so their full impact can’t yet be determined, but the movement towards unrestricted public access to research continues to gain steam.

A common OA-related question we receive is in relation to campus-level support for OA publishing fees. Some — although by no means all — open access journals pay for the work of publication through Article Processing Charges (APCs) levied on authors. These are most common in fields where authors tend to have grant funding for their research, and many grantors allow applicants to include publishing funds in their grant budget.

Authors without grant support for APCs often turn to their home institution for help. While academic libraries are not in a position to completely fund OA publishing activity at the campus level, many have taken on the administration of such funds as a service to the university community and as part of their support for open access programs.

University Libraries is joining with Ohio State’s Health Sciences Library to launch a new pilot project supporting authors in this arena.

Maureen Walsh and Melanie Schlosser


University Libraries and the Health Sciences Library are collaborating on a pilot project addressing the issue Maureen and Melanie discussed—open access publishing fees.

The “Open Access Fund for OSU Authors” subsidizes processing fees of peer-reviewed articles authored or co-authored by OSU researchers published in eligible open access journals. Current Ohio State faculty, staff and enrolled students can apply.

Funding for publications that comply with the eligibility criteria will be distributed on a first-come, first-served basis. The funds can be used to cover article publication charges (APCs) or open access fees for previously unpublished peer-reviewed articles, in fully open access journals where articles are made available immediately with no embargo period.

Awards are limited to a maximum of $1,000. Our two organizations have allocated a total of $20,000 toward the pilot, which will run until the fund has been exhausted. We will then evaluate the project and its impact.

I encourage authors who meet the criteria described to consider applying to the fund through the project website: Applications will be accepted beginning October 20.

–Carol Diedrichs

From the Director – September 29, 2014 – ALA Head of Technical Services Report for OSU

Prepared by Karla Strieb and her colleagues in CTSSC

What follows is the “Big Heads” report that was provided for the ALA Annual Conference in June in Las Vegas. Karla Strieb and our collections and technical services faculty and staff submitted our summary report to the heads of technical services and collections (fondly known as the “Big Heads”) of the largest ARL libraries. Each member provides such a report to be shared with their colleagues.   It is an impressive array of accomplishments and strengths.

ALA Annual Report

2014 ALCTS CMDS Chief Collection Development Officers of Large Research Libraries ALCTS Technical Services Directors of Large Research Libraries


The Libraries have not received confirmation of their FY15 budget. Requests have been made for additions to the base for inflation and to cover increased costs for OhioLINK resources. In FY14, the Libraries received a regular inflationary increase of $546,000 to the base materials budget in FY14 but also took a $300,000 reduction to its base for a new base of $12,271,128. In addition, supplemental funds continue to be provided from revenues from licensing university trademarks (e.g. for logo apparel and other items) as well as endowments and gifts. OhioLINK received an allocation of $12 million in capital funds from the State of Ohio for the FY15-FY16 biennium, an increase of $3 million over the previous biennial capital budget. The additional funds will support the purchase of digital content. Additional positive news for OSU Libraries: OhioLINK members recently agreed to halt further changes to the formula for member cost shares for the Electronic Journal Center; OSUL had been expecting a substantial cost increase for next year under the original plan.

Staffing and Organizational Structures:

Jan Maxwell started 2014 as OSUL’s new Collection Strategist. She will be representing OSU at the CCDOs of Large ARL Libraries Meeting.

The Libraries are bidding farewell to a key organizational leader: Wes Boomgaarden, Head of Preservation and Reformatting will be retiring at the end of June after 30 years with the Libraries. The search for a successor is underway and we hope to announce a new Head for the unit soon.

Special Collections Description and Access continues to implement a new structure encompassing both special collections cataloging and processing. Two term processing coordinators are being hired to help with special projects relating to our pending implementation of a third party storage contract for boxed special collections and the implementation of ArchiveSpace. Two new permanent staff cataloging positions are also under recruitment.

Digital Content Services has weathered the retirement of Tschera Connell. Melanie Schlosser and Maureen Walsh are currently interim co-leaders.

Due to pending retirements, searches for a librarian for English and linguistics and a librarian for Japanese studies will be launched later this year.

Third Party Storage Implementation

To accommodate ongoing collection growth in special and general collections, the OSU Libraries have been pursuing a contract for local, third-party storage. The planned storage will support low-use, containerized special collections materials in high-quality environmental conditions. Bid evaluation is under way following an RFP process. Initial ingest of OSUL special collections is anticipated to take place around calendar year end 2014. Materials currently held in a swing space on campus plus selected materials from the main library and our high density storage facility will go into the leased space. The contract is expected to extend for 5-10 years with the hoped-for conclusion of the construction of a 3rd module for the Libraries current high density storage facility.

Collections & Access

OSU Libraries, OCLC Research, the CIC and OhioLINK co-sponsored the symposium Regional Print Management: Right-Scaling Solutions in March. Keynotes focused on the OCLC Research report “Right-scaling Stewardship: A Multi-scale Perspective on Cooperative Print Management,” an analysis of OSU’s print monographic holdings against the combined print holdings of the CIC, and on campus attitudes toward the print to e-book transition. Panel sessions focused on several successful cooperative print monograph projects around the country and sparked a number of discussions about opportunities for CIC and OhioLINK partners.

OSU supplied 8,748 Elsevier gap list volumes to the CIC Shared Print Repository (SPR), completing our participation in this phase of the project. A total of 19,576 OSU volumes have been supplied to the SPR so far (~20% of the consortium’s shared print holdings for Elsevier). Deduplication against secured CIC collections has removed nearly 40,000 volumes from the collection so far.

OSU Libraries will be piloting a monograph-focused shared print repository project with five other OhioLINK libraries: Bowling Green State University, Kent State University, Miami University, Ohio University, and the University of Cincinnati. Planning for this project is just getting underway.

The Libraries acquired quite a number of new digital resources this spring, many selected through a formal new resource proposal process for collection managers. We also took advantage of volume discounts to strengthen digital newspaper holdings, shift from microform to digital versions of important historical collections, increase video content for music, dance and theatre, and add several databases with strong interdisciplinary appeal. Highlights include:

Alexander Street Press – Black Thought and Culture; Dance in Video II; Early Encounters in North America; Ethnographic Video Online; Opera in Video; Theatre in Video; Women & Social Movements International

Adam Matthew – The First World War (parts 1-3); Foreign Office Files for India, Pakistan and Afghanistan, 1947-1980; London Low Life; Romanticism: Life, Literature and Landscape; Victorian Popular Culture

Gale – Associated Press Archives Online, parts I & III; Japan at War and Peace, 1930-1949; Nineteenth Century Collections Online parts 9-12, World Scholar: Latin America and the Caribbean


  • Digital National Security Archive (DNSA) – CIA Covert Operations: From Carter to Obama; Japan and the United States; Mexico-United States Counternarcotics Policy; Argentina 1975-1980; Chile and the United States; U.S. Intelligence and China
  • Historical Black Newspapers – Cleveland Call and Post; The Baltimore Afro-American; New York Amsterdam News; Pittsburgh Courier
  • Historical Newspapers – The Times of India; Wall Street Journal
  • History Vault – all currently available modules
  • Other: John Johnson Collection; German Literature Collection; Women’s Wear Daily Archive

Readex – Foreign Broadcast Information Service (FBIS) Daily Reports, 1941-1996

Coordinated DDA purchasing continues. At the close of FY14, 1,228 titles have been purchased in OSU’s e-book DDA program, with a total expenditure of $141,318 since the program began in fall 2012. The OhioLINK/YBP DDA pilot ended in March; it covered e-books published by Ashgate, Rowman & Littlefield, and Cambridge UP, and had an automatic purchase component (i.e. profiled purchasing) as well as a true DDA component. More than 700 e-books were purchased for the consortium, approximately 80% as an automatic purchase and 20% as a DDA triggered purchase. Analysis of the pilot is underway, and more details about both the pilot and OhioLINK’s evolving e-book strategy will be forthcoming from OhioLINK.

Japan’s National Diet Library (NDL) and the Recording Industry Association of Japan (RIAJ) recently approved the OSU Libraries to provide online access to approximately 50,000 historical Japanese recordings digitized by the NDL. This collection of recordings, spanning 1900 to 1950, contains a wide variety of genres such as Japanese traditional music, folk music, rakugo, kabuki, classical music, opera, popular music, and speeches. Approximately 1,100 of the recordings are out of copyright and publicly available on the web, but access to the remaining recordings is only available at the NDL in Tokyo or at specific libraries that have been approved to provide in-library access. The NDL only recently began to consider applications from North American libraries to offer access to the recordings, and we believe OSU is the first approved site in the United States.

OSU has now largely completed a project to shift more than 8,000 volumes of Japanese Manga from non-circulating to circulating collections. Holdings are now being converted to make the collection available via ILL.

Technical Services

The Libraries has launched an ongoing Metadata Working Group that can coordinate metadata creation, standards, workflows, training, etc. Participants are drawn from our Collection Description and Access, Special Collections Description and Access, Digital Content Services (publishing and repository services), Reformatting, and Digital Initiatives units.

The Ohio State University Libraries is participating in the CIC Cooperative Cataloging Pilot. The Collection Description and Access Department received three titles with multiple volumes in the Tibetan language from the University of Chicago.

The Special Collections Description and Access Department is continuing to centralize a variety of activities for the Libraries special collections. Order support, receipt of new purchases, and accessioning of gifts are now provided by SCDAD, and absorption and harmonization of processing activities continues. An unprocessed collections survey is progressing with an expected completion later in 2014. Planning for ArchiveSpace implementation underway and planning for an image repository is beginning as well. Experimentation with new work processes for cataloging special collections continues. Weekly “rapid cat” days on which catalogers apply quick copy cataloging to appropriate materials and set aside complex items for later work is currently being tested.

The Libraries has managed a faculty recognition event for a decade now, hosting a campus-wide reception for faculty promoted or tenured the previous year. Each honoree can choose to bookplate a book in the Libraries’ collection. This year, the Libraries also partnered with the Faculty Club to feature selection of honorees choices through an exhibit located at the Faculty Club.

Preservation and Reformatting

Collaborative reformatting projects bringing OSUL special collections into broader visibility have been a recurring theme this spring, including: silent film-era musical scores, ca.1900 to 1922 (Local delivery in conjunction with International Music Score Library Project) and all manuscript leaves and fragments from OSU collections from1075-1600 for delivery through the ManuscriptLink cooperative with University of South Carolina and others. In addition, a joint project with the Columbus Museum of Art has produced a Catalogue Raisonne’ for artist, Sidney Chafetz.

OSUL has recently begun sending monographic materials from its special collections to Google for scanning as part of the Libraries’ contributions to the scanning partnership. Google scanned content from OSUL is also now being ingested into HathiTrust.

The Libraries is in the final stages of finalizing a contract to scan its print masters theses back to 1975 (2008 to present are born digital). The reformatted theses will be delivered via the OhioLINK ETD Center which houses born-digital theses and dissertations as well as reformatted dissertations and theses.

Repository/Publishing Programs

While publishing, content management, etc. continue, recently interest in and demand for workshops/instruction/programming about publishing practices is developing. Several pilot workshops for university audiences (external to the Libraries) have been developed over the past year and further offerings are being conceptualized in conjunction with the first phase of development of the OSUL Research Commons. A joint copyright/publishing “road show” is planned for fall 2014 in response to the growing demand for this kind of service.

The Libraries, in partnership with the Health Sciences Library, will be piloting an Open Access fund for OSU authors beginning Fall semester 2014. The fund will support article charges for authors publishing in gold Open Access journals. The goal of the project is to increase awareness of scholarly communications issues on campus and to further develop repository/publishing program partnerships.

Ingest of more than 26,000 pdfs of pre-ETD dissertations obtained from ProQuest is planned for summer 2014. The Libraries are evaluating bids in an RFP process to commission reformatting an additional 20,000 pre-ETD masters theses from original paper copies. (These theses were microfilmed and are stored locally but never deposited with ProQuest.)

For those who persist in reading to the end of this report, if you find yourself in Columbus sometime this summer, don’t miss the exhibit, “Exploring Calvin and Hobbes” at the spectacular new Billy Ireland Cartoon Library and Museum!

From the Director – September 15, 2014 – Research Commons Progress Report

Just about a year ago, I wrote a blog posting about our Research Commons Task Force report.   Here are a few of the next steps that were included in that September 23, 2013 posting:

Next Steps

  • Completion of recruitment and hiring of the public services cohort
  • Initiation of a feasibility study of the space on the 3rd Floor of the 18th Avenue Library
  • Appointment of a Research Commons Implementation Team
  • Establish an Advisory Board for the Research Commons

So what progress has been made to date?


Not only have we hired most of that public services cohort, but they have arrived and are already making significant contributions to our services and our plans for the Research Commons. These individuals include:

  • Amanda Rinehart –Data Management Services Librarian
  • Josh Sadvari — Research Commons manager (including GIS expertise)

Feasibility Study

The feasibility study has been completed. Based on that study we have just proposed the budget for the project and requested approval to proceed. That approval was given by the Board of Trustees at their late August meeting. Our next steps are the process for hiring the architects who will actually design the space and see it through to implementation. We are still hopeful for an opening of the physical space in January 2016.

Implementation Team and Advisory Board

The Research Commons Implementation Task Force and the Research Commons Partnership Advisory Committee have been established.  You can find their charges and membership here .  In addition to our original partners we have added the Technology Commercialization Office and The Writing Center.

Additional Progress

Beyond what we initially expected a year ago, substantial work has begun to stand up the services of the Research Commons before the actual physical space is available. The virtual Research Commons website can be found here

The hiring of Amanda and Josh as well as the work of others has enabled us to begin offering new services in GIS and data management. Beginning this October and extending through the spring semester, you will see a full plate of workshops being offered under the Research Commons umbrella (and in collaboration with our partners).

1)    Habits of Highly-Effective PIs: Succeeding in Research at Ohio State

Data Management Services and Office of Research

Thursday, October 2, 12:30 – 2:30pm (Thompson Library, Room 165)

2)    Keys to Research Success: Keeping Your Data Organized

Data Management Services and Undergraduate Research Office

Friday, October 17, 11:00am – 12:00pm (Thompson Library, Room 150A/B)

3)    Fair Use and You: Copyright Considerations for Writing Theses and Dissertations

Copyright Resources Center and Writing Center

Tuesday, October 21, 3:00 – 4:30pm (Thompson Library, Room 165)

4)    Opening Access to your Research: Strategies for Digital Scholarship

Digital Content Services and ODEE

Friday, October 24, 10:00am – 12:00pm (18th Avenue Library, Room 070/090)

5)    Protecting and Promoting your Research: From Copyright to Commercialization

Copyright Resources Center and Technology Commercialization Office

Wednesday, October 29, 2:00 – 4:00pm (Thompson Library, Room 165)

6)    Getting Grants: Finding Funding and Planning for Data Management

Data Management Services and Office of Research

Tuesday, November 4, 1:00 – 3:00pm (Thompson Library, Room 165)

7)    Undisciplined Research: Planning and Publishing Across Disciplinary Boundaries

Digital Content Services and ODEE

Friday, November 14, 10:00am – 12:00pm (18th Avenue Library, Room 070/090)

8)    Research Writing 101: Best Practices for Citation Management

Research Services and Writing Center

Thursday, November 20, 11:00am – 12:30pm (Thompson Library, Room 150A/B)

9)    Human Subjects Research: Assistance with IRB Forms and Data Management

Data Management Services and Office of Responsible Research Practices

Tuesday, December 2, 10:00am – 12:00pm (Thompson Library, Room 150A/B)

The implementation task force has made great progress and the planning for the physical space is well underway. Congratulations on this great progress to date!

From the Director – September 2, 2014 – Be Careful What You Wish For: IFLA 2016

Quanetta Batts, Lisa Patton-Glinski and I have just returned from the 2014 IFLA Conference in Lyon France. Our heads are filled with details, experiences and questions. It was terrific to have the chance to experience the conference, but also knowing that we would be planning significant portions of it when it comes to Columbus OH in August 2016. We also had our more formal initial meetings with the IFLA Headquarters staff, the professional conference organizer (KIT), and those planning the conference in Lyon and the conference in Cape Town, South Africa in 2015.

The concluding session of the 2014 conference in Lyon included an announcement of Columbus’ selection as the site for 2016 – perhaps the most poorly kept “secret” you can imagine since we were allowed to do a US press release much earlier this year. The introduction of Columbus was done by Pat Losinski, CEO of the Columbus Metropolitan Library, and me. Here’s the video we provided (enhanced by Experience Columbus with some library oriented slides) to show the world what they can expect on site in Columbus:


IFLA is conference much like any other library conference. The association has committees, divisions, and leaders who are responsible from year to year for the content of the conference. Committees design programs in their areas of interest, select speakers, and present those programs. As a result, our planning efforts will not have much to do with the content of the week-long conference, but rather will focus on site specific activities and other logistical things that make the conference work well (such as volunteers) and activities that highlight Columbus, Ohio and the US.

National Committee

A National Committee is being formed of library leaders from the US. While Columbus is the site of the conference, the actual hosts for the conference are a variety of library associations in the US (Medical Library Association, American Library Association, Special Libraries Association, ARL, Chinese American Library Association etc.). The National Committee is composed of a representative or two from each of those entities. The NC will be chaired by Pat Losinski and me.   The membership of the NC has not been finalized but that will happen in the next few weeks. The NC has responsibility for the following:

  • Plenary speakers
  • Social activities such as a cultural evening and the opening ceremony
  • Local library visits
  • Promotion and marketing (particularly in the US)
  • Satellite meetings
  • Volunteers
  • Optional Tours
  • Sponsorships and Fundraising

So let me explain some of these activities in a little more detail:

Satellite meetings – because conference attendees are coming from such great distances, they also have the option to attend satellite meetings planned by the various IFLA divisions. These meetings may occur anywhere in close proximity to the conference site. They are 1-2 day meetings which focus on a particular area such as preservation, collections, reference, instruction etc. Our role is to identify possible sites and sponsors where these meetings can be held. In some countries, the divisions really depend on the NC to provide them with this information. Because there are US members on most of the committees, these divisions are already working to consider possible locations. For example, a number of my colleagues mentioned that they were planning their meetings for Toronto, Lexington KY, and Columbus.

Local library visits – an important part of the conference is the opportunity for attendees to visits libraries in the area. These are strictly tours and may be offered at multiple times throughout the conference. We’ll definitely expect that they will visit Ohio State and the CML, but arrangements might also be made for visits to the Library of Congress (Washington DC) or the Center for Research Libraries (Chicago).   The NC has a key role in recruiting and arranging these tours.

Optional tours – these tours focus on other fun things for attendees to do while they are in the country. One good example might be a day trip which would include the Columbus Zoo. We’ll also be depending on Experience Columbus to provide help with this.

Volunteers – a huge effort will involve the recruitment, training and deployment of volunteers.   In Lyon, 330 volunteers were selected to handle a wide range of activities: living signs (helping people navigate around the conference site); checking badges and distributing headsets for the program event; etc.   The volunteers will be a combination of local folks and others from throughout the US. {Note: there are 7 official languages of IFLA and for the large sessions, headsets and translations are provided in those languages for attendees). In our experience in Lyon, it was not unusual to attend a session that was conducted partially in English and partially in French. When individuals spoke in French, we could put on our headsets to hear the comments in translated into English.

Local Committee

There will also be a Local Committee which will likely help with activities such as the cultural evening, volunteers, and the opening session. That committee has not yet been formed but will include library leaders from Columbus and Ohio.

This is just the tip of the iceberg of what will be involved in hosting this conference. We learned a great deal in Lyon and will share more information as we move ahead.

From the Director – August 25, 2014 – Interesting Infographics and Quizzes

I am definitely intrigued by the potential of infographics and data visualization techniques as a way to convey information. I certainly do lots of textual communication, but I hope we can continue to leverage multiple ways of conveying information internally and externally. Here are a few that have crossed my desk recently.

Camp Research Library

As summer draws to a close, I am reminded of the summer camp I attended as a child – Camp Fern, located in East Texas. Camp Fern was founded by the owners in 1934 for the benefit of their only child, Peggy. Miss Peggy was still running the camp when I attended (and perhaps the fact that she was a former girlfriend of my father’s from his childhood contributed to my attendance!). My camp will celebrate its 80th year with an alumni reunion this fall. Unfortunately I can’t attend but I did make it to the 75th reunion in 2009.

So, in the summer camp theme, I share with you this infographic created by Elsevier that likens the help librarians provide to researchers as a summer camp.

What Kind of Library User Are You?

The Pew Research Internet Project has a fun library user quiz online.

Are you a “Library Lover”? An “Information Omnivore”? Or are you totally “Off the Grid”? Take our library engagement quiz to learn how your library habits and attitudes stack up against the general population.

No surprise, I’m a Library Lover (along with about 10% of the public). What kind of library user are you? {and if you want to know a lot more, here’s the full report –]

What Type of Person Are You?

Now that I’ve got you in the quiz taking mode, here’s another one about preferences for communication. This isn’t actually a quiz but rather a graphic that talks about three methods of communication – phone, text, email.

Icon Usability

I think we’d all love to find the magic bullet to make the Libraries’ webpage intuitive and easy to user for every single user.   One part of usability and improving the user experience is the use of icons. This article by Aurora Bedford talks about the use of icons and the lack of standard usage. For example universal icons are rare:

There are a few icons that enjoy mostly universal recognition from users. The icons for home, print, and the magnifying glass for search are such instances. Outside of these examples, most icons continue to be ambiguous to users due to their association with different meanings across various interfaces. This absence of a standard hurts the adoption of an icon over time, as users cannot rely on it having the same functionality every time it is encountered.

Check it out at

So if these library infographics appeal to you, you can find more at:

From the Director – August, 2014 – HathiTrust

History and Background

In a recent edition of the Center for Library Initiatives of the CIC, Mark Sandler provided a nice background about the Google Books Project and the HathiTrust:

It’s coming on ten years since Google announced its intention to digitize the holdings of five major research libraries (Michigan, Stanford, Harvard, Oxford, and New York Public Library).  As described by Google founder Larry Page in December 2004, the purpose of the Google Print initiative (subsequently called Google Book Search, and, most recently, Google Books) was “to digitize the contents of these amazing libraries so that every Google user can search them instantly.”  For Page and Google, the goal of the books project was a logical extension of Google’s mission “to organize the world’s information and make it accessible.” Over the decade following the rollout of the library scanning partnership, Google would add more than thirty additional library partners from around the globe.

And OSU is one of those partners. Mark goes on to note that “Google Books and HathiTrust are big, bold, transformative initiatives.” Indeed they were.


Monthly, Mid-Year and Annual Reviews

Each month, the HathiTrust issues an update.   For example, in January 2014, they released their 2013 year in review issue. That issues included information on the 14 new partners who joined HDL in 2013, the status of the executive director search, the release of software which allows access to digital versions of in-copyright materials to individuals at partner institutions that have print disabilities, and the approval of the bylaws for the organization. (I was particularly happy about those as I served on the working group that drafted them, in my role as a CIC representative to the HathiTrust Board).

In February, the update included a milestone for the Ohio State Libraries, the ingest of our first 6 volumes.   Google began digitizing our public domain content and copies of those digital files then appeared (or were ingested) into HathiTrust where our users can access them.

In early July, HathiTrust issued its mid-year review. There was lots of big news in this issue – the appointment of Mike Furlough as the new executive director; 4 more new partners; and a very favorable ruling in the lawsuit brought against HathiTrust by the Authors Guild.   And for the period Jan.-June 2014, OSU has deposited 26,859 volumes in the digital library. You can read it online at


Additional Information

In the EDUCAUSE Review (May 2014), there is a brief summary of the project which hits many of these highlights as well.

And to really give you a great example of the power of digitization, check out this story from the California Digital Library:

Heist from the San Francisco Mint? An inside job? Whatever the solution to this mystery, a crafty researcher used the HathiTrust Digital Library to try to track down the answer. A couple in California’s Mother Lode country in the Sierra Nevada foothills found six steel cans with $10 million worth of gold coins buried in their back yard. Northern California fishing guide, historian, and collector of rare coins Jack Trout searched the HathiTrust to find an article in the Bulletin of the American Iron and Steel Association, v.34-36 1900-1902, describing $30,000 in gold coins stolen from the San Francisco Mint.

From the Director – July 28, 2014 – A Summer Entry

As the 4th of July is in our rearview mirror, thoughts (or at least the ads on TV) are turning to the start of school. I am steadfastly resisting thoughts that the summer is over. I had several weeks away from the office in June/July – a trip in Arizona combined with the ALA Annual Conference in Las Vegas. Breaks are good for the soul and mind – allowing one to come back refreshed and reinvigorated. I hope you will have time away from the office this summer too. So, for today’s posting a number of more light hearted, but hopefully interesting, entries for your enjoyment.

What in the WorldCat?

As a technical services librarian at heart, I found OCLC Research’s new site – What in the WorldCat? #wtworldcat or — fascinating.

At OCLC Research, we’re exploring records and mining data from WorldCat, the world’s largest library catalog, to highlight interesting and different views of the world’s library collections each month. Each new feature is included below to pique your curiosity and showcase some of the unique things that can be gleaned from WorldCat and its data. Be sure to stop back often to see what we come up with next. If you’ve got a suggestion for something you’d like us to feature, let us know!

OCLC started this mining back in February with the entry – Top 10 Love Stories in Libraries – in honor of Valentine’s Day. Or perhaps you’ll find their entry – Top 10 Alien Abductions in Libraries in honor of Alien Abduction Day – more to your liking. Enjoy!

A Conference Call in Real Life

Not long ago I participated in a CIC Library Directors Conference Call, that sparked much amusement. One of our colleagues was having considerable difficulty with their line into the call, followed by many “Can you hear me?”; hang-up; dial back in; “Can you hear me?” moments. As a result, someone shared this video for our amusement.

Phone vs. Text vs. Email

During some of our culture work, we’ve talked a lot about different behavioral styles. This interesting infographic discusses preferred modes of communications. As you flow through the document, you can sort your own behaviors into category of preference, think about your preferences and those of others based on their demographics, and of course, how this might affect the way we do business inside the libraries and with our users.

Awesome Bookish Flooring

Okay I got distracted there for a moment with something that really was about work. Back to the fun.   Here’s a nice posting about bookish flooring. The lead off entry is Ann Hamilton’s floor at the Seattle Public Library – the inspiration for our choice of Ann to design the floor of the Buckeye Reading Room.   And a related entry on Awesome Bookish Staircases.

 Beautiful Quotes about Libraries

The quotes are lovely on this site but the pictures are even better.

Library Directors Can Be Funny Too

Back in August 2013, my colleague, Tom Leonard, University Librarian at UC Berkeley won The New Yorker’s weekly cartoon caption contest. Seems only fitting the cartoon would feature a cat.


And in closing a photo of monsoon season in Arizona where I spent my vacation.

AZ pic


From the Director – July 14, 2014 – Odds and Ends on Academic Research

Crowdfunding Academic Research

You’re probably all familiar with sites which exemplify the crowdsourcing approach to raising funds for specific projects such as Kickstarter ( Now crowdfunding is coming to academia.   This article in Inside Higher Education discusses the trend –

“Replicating Kickstarter’s model, websites that are used specifically to crowdfund scientific or technology-based projects have launched in recent years. Some of these sites include iAMScientist, Microryza, Petridish and FundaGeek.”

The Billy Ireland Cartoon Library and Museum staff have been interested in such a project (since comics related projects have been very successful on the crowdfunding sites), but we have not yet been able to convince the university to let us experiment.

Stick to Your Ribs: Science and Web 2.0: Talking about Science vs. Doing Science by David Crotty at The Scholarly Kitchen

The blog, The Scholarly Kitchen, is often very controversial. I don’t always agree with their contentions but I always find them thought-provoking. In this case I do agree with the author about the tools that scientists need. Many publishers have created platforms akin to “Facebook for scientists” with the purpose of networking and collaboration. I’m unconvinced about the value of these networks and agree with this assertion by Crotty:

“Every journal is looking for a leg up on the competition, looking for offerings that make them more attractive than other journals. Instead of offering yet another suite of communication tools likely to be ignored, we need to instead focus on the priorities and needs of our readers. Can we create new resources that support communities or that aggregate information in valuable ways? Can we open up our journals and let others tinker with our content and data to create something new (think along the lines of the Guardian’s open API)? Can we create new efficiencies for scientists, ways to make them more productive rather than tools that ask them to take time away from their research? Can we develop tools for doing science, rather than tools for talking about science?”

Three Ph.D Candidates Who Are Doing Digital Dissertations by Stacey Patton. The Chronicle for Higher Education (February 11, 2013)

I’ve been using the attached slide in my presentations about the Research Commons and data visualization to help individuals understand how scholars are using these tools in their research.

Cameron Blevins, Ph.d student in history at Stanford, “uses data visualization to map the historical geography of the postal system in the late-19th-century American West. He is building a mapping system to analyze where thousands of post offices were located, to pinpoint the routes connecting them, to see how railroad lines, mining booms, and Congressional districts influenced the opening and closing of post offices, and to study the people and organizations that kept the system running.

He plans to use that “geographic information system” to illuminate larger historical topics, like the changing influence and reach of the federal government, the tensions between the postal service’s headquarters, in Washington, and its offices in Western towns, thousands of miles away, and how the postal network changed in states as opposed to territories. …

The ability to quickly overlay and combine different kinds of spatial and temporal data allows the historian to interrogate a system on a scale that would be impossible without this kind of technology.”



The other profiles in this article are interesting too as they show clear examples of how dissertations are evolving using new technology. In the early days of electronic theses and dissertations, the content was simply an electronic version of a paper manuscript. Clearly not anymore!

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