In February of 2013, the Office of Science and Technology Policy issued a memo requiring all federal funding agencies with more than $100 million in research funds to design a Public Access Plan. Since then, several plans have been released. What does this mean for you? That largely depends on which agencies award you funding and whether the various policies and laws allow you to share your research products.  However, there are some emerging trends.

First, published outputs (such as journal articles) are almost always required to be shared publicly no later than one year after publication, and the repository for most funding agencies is PubMed Central. Exceptions are: the Department of Energy is using a system called PAGES, the National Science Foundation is using the NSF Public Access Repository (NSF-PAR), the USDA developed PubAg, and the Department of Defense has the Defense Technical Information Center. For dataset sharing, the trend is to require a Data Management Plan. However, the agencies are rarely specifying where the data is to be shared. The chart below is a brief overview of known OSTP responses. Information annotated with an ‘A‘ applies to articles, while information annotated with a ‘D‘ applies to data. Have questions about these new policies? Check out the resources listed at the end of the post.

Funding Agency When policies go into effect Data Management Plan required with funding proposal? Timeline for making articles public Recommended article repository Timeline for making data public
AHRQ Feb. 2015 (A), Oct. 2015 (D) Yes No later than 12 months from publication PubMed Central At article publication
ASPR Oct. 2015 (A, D) Currently proposed No later than 12 months from publication PubMed Central Within 30 months of data collection
CDC Jul. 2013 (A), Oct. 2015 (D) Yes No later than 12 months from publication PubMed Central (peer-reviewed) and CDC Stacks (all), Submission via NIHMS With the article and/or within 30 months of data collection
DOD Estimate of fiscal year 2015 Yes No later than 12 months from publication Defense Technical Information Center Within a reasonable time frame
DOE Oct. 2014 (A), Oct. 2014 (D – Office of Science), Oct. 2015 (D – Other offices) Yes No later than 12 months from publication PAGES to index, Article hosting choices: 1st) publisher, 2nd) local repository, 3rd) OSTI At article publication
FDA Oct. 2015 (A, D) Proposed, but details not yet available No later than 12 months from publication PubMed Central At article publication
IES 2012 Not yet No later than 12 months from publication ERIC None yet
NASA Oct. 2015 (A, D) Yes No later than 12 months from publication NASA-branded portal of PubMed Central At article publication
NIH Dec. 2015 (A, D) If over $500,000 in direct costs No later than 12 months from publication PubMed Central At article publication
NIST Oct. 2015 (A, D) Yes No later than 12 months from publication PubMed Central No later than 12 months from publication of article
NOAA Jan. 2016 (A, D) Yes No later than 12 months from publication NOAA Institutional Repository Not more than one year from data collection
NSF Jan. 2016 (A, D) Yes No later than 12 months from publication NSF-PAR (http://www.research.gov/) Currently exploring
USAID Oct. 2014 (D) No Unknown Unknown Within 12 months if publication or patent is pending, Must submit to the Development Data Library (DDL)
USDA Jan. 2016 (A) Proposed, but details not yet available No later than 12 months from publication PubAg TBD
USGS Feb. 2015 (D) Recommended, but not submitted with proposals Unknown Unknown No information yet
VA Feb. 2015 (A) No No later than 12 months from publication in a journal PubMed Central None yet

 

Have questions about these new policies? Check out these resources:

Situation: Where to go:
I need a Data Management Plan or data repository DMPTool.org or Rinehart.64@osu.edu
I need to publicly share my articles and other publications Walsh.260@osu.edu
As an editor, I need to make sure my journal is author-friendly regarding these new requirements Schlosser.40@osu.edu
As an author, I want to make sure my publishing agreements allow me to be compliant with these new requirements Enimil.1@osu.edu
I need help submitting my article to PubMed Central Lynda.Hartel@osumc.edu

 

Update (May 31, 2016): The text and table in this post were updated to include information about the NSF Public Access Repository (NSF-PAR).