In February 2013, OSTP issued a memorandum directing any Federal agency with over $100 million in research expenditures to create a plan to increase public access to research results. The Department of Energy is the first agency to debut its Public Access Plan! How does this affect you?
If you receive funding from the Department of Energy,then any articles resulting from that research will need to be publicly available within a year of publication. If you are submitting or renewing a DOE grant proposal, these requirements begin October 1, 2014! Each researcher will be responsible for submitting article metadata and a link to the article to the DOE. The DOE will be using their own software, called the Public Access Gateway for Energy and Science (PAGES), to track and provide access to these articles. However, if your publisher doesn’t make the article freely available, you will need take a few additional steps to ensure that the full-text is freely available. Here are some options to consider:
1) Publish in an open access journal, then simply submit the metadata and the publisher link to PAGES.
2) If the traditional journal doesn’t offer an Open Access fee, than add an addenda to the copyright transfer agreement that allows you to deposit the publishers version of the article in your institutional repository. Then you can submit the metadata and the link to you article in the institutional repository to PAGES. If you are affiliated with The Ohio State University, you can deposit your articles in the Knowledge Bank. For more information, contact Maureen Walsh, email@example.com.
3) If your publisher allows it, (not sure? Check the Sherpa/Romeo database) then deposit your accepted manuscript in the Knowledge Bank (not the final publisher PDF, but the version just before that, which is peer-reviewed). Then submit the metadata and the institutional repository link to PAGES.
Depositing your article in the institutional repository is also the easiest way to meet the requirement for long-term preservation: “To ensure long-term preservation and access, all DOE-funded authors will be required to submit accepted manuscript metadata to OSTI along with a document or link to a publicly accessible, full text version of the accepted manuscript available on an institutional repository.” (Page 6, paragraph 2, DOE Public Access Plan)
Data Management Plans (DMPs) will be required for all new Office of Science DOE proposals beginning October 1, 2014. Other offices of the DOE will require DMPs beginning October 1, 2015. You can create a DOE DMP by using the DMPTool. If you are funded by the Office of Energy Efficiency and Renewable Energy (EERE), you will need to submit your datasets to the Open Energy Information Platform (OpenEI). The metadata that is required for OpenEI is the Project Open Data. No other specific repositories are required, although the BioEnergy Knowledge Discovery Framework (KDF) and the National Geothermal Data System (NGDS) are encouraged.
If you are uncertain if you can share your data, or how to share your data, contact the Data Management Services Librarian, Amanda Rinehart, Rinehart.firstname.lastname@example.org.
NOTE: If you work with classified or otherwise protected research, these regulations don’t apply. Unsure? If your research includes commercial potential or is subject to export control, you should contact the OSU Export Control Officer and/or the OSU Technology Commercialization Office prior to sharing any data or results.
For more information see the DOE Public Access Plan FAQ.