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The Digital Preservation & Access work-group (DP&A) works to coordinate the long-term curation of digital collections at The Ohio State University Libraries (University Libraries). The DP&A’s purpose is to guide the University Libraries' policies, strategies and tactics for managing, preserving and providing access to its digital collections. It brings together key individuals from across the organization to ensure that information sharing and best practices are reflected throughout the organization.

Areas for Investigation

  • Define, refine, and clarify roles and responsibilities around preservation and curation of digital collections
  • Standardize accessioning and processing of born digital collections
  • Standardize the digitization processing for at risk collections
  • Standardize the digitization prioritization and processing for providing online access to collections
  • Ensure consistent implementation of metadata profiles
  • Implement best practices for digital collection lifecycle management
  • Continually evaluate University Libraries’ current capabilities, and make recommendations with input from all stakeholders around the evolution of services


  • Morag Boyd, Acquisition & Discovery Strategist
  • Miriam Centeno, Preservation & Digitization Strategist
  • Nena Couch, Head, Area Studies & Special Collections
  • Courtney Hunt, Art and Design Librarian
  • Johanna Meetz, Publishing & Repository Services Librarian
  • Dan Noonan, Digital Preservation Librarian (convener)
  • Terry Reese, Head, Digital Initiatives & Infrastructure Support
  • Beth Snapp Head, Application Development & Support
  • Maureen Walsh, Scholarly Sharing Strategist


The DP&A work-group will maintain monthly meeting notes at:


Digital Preservation & Access Workflow Analysis

The mapping end-to-end the current state of the digital preservation and access workflows. The goal is to identify our existing workflows that affect born digital acquisitions and processing, digitization, providing access to digital materials and the preservation thereof. Answering the question, “What are the intersections, gaps, redundancies and areas for improvement?”

Digital Projects Planning, Priorities and Transparency

The purpose of this project is to determine a process or set of processes that enables the University Libraries to effectively plan and prioritize digital projects, while transparently communicating and making that information available to the Libraries and its partners.

Digital Content Policy/Governance

This project is an outgrowth of initial findings from the Workflow Analysis project and Digital Projects Planning, Priorities and Transparency discussions. The findings include the need for a digital content policy, priority management, process controls, consolidated project documentation and designated repository for it, mechanisms for the transfer of knowledge resulting from staff turnover (or simply the passage of time). 

Parking Lot

The "Parking Lot" began as a traditional parking lot to document, as we conduct our meetings and projects, topics may come up that are related, that may not currently be in scope. It was intended to allow us to put a "pin in it" and then reviewing it on a regular basis to determine when and if it will enter a work queue. Well it morphed into an ares where we have been documenting gaps identified in our SIPOC/RACI/BW activities As we conduct our meetings and projects, topics may come up that are related, but may not currently be in scope.

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