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Updates and Additions:
- 2025 Paper & Bytes and new Bits and Bytes (managing electronic records and email) sessions added to BuckeyeLearn
- "Using a Records Retention Schedule" Updated January 2025
- "How to Complete a Certificate of Records Destruction" Updated January 2025
- Student Employee Email and OneDrive Accounts - Updated September 2024
- Working Folders of Past Employees - September 2024
- File Clean-up and Hints and Tips December 2024
Useful Quick Links
- Retention Schedules accessed online
- Forms for Certificate of Records Destruction (more information about CRDs can be found under the Records Destruction or Transfer Page)
University Records Management
The Ohio State University’s Records Management program provides information and guidance on the management, retention and disposition of official university records in accordance with the University Records Management Policy and Ohio Revised Code 149.33(B).
These processes are also a part of the university’s Information Security Control Requirement DAT3 as a means of risk management. All faculty and staff are required to comply with these policies and requirements.
University Records Management includes the following services:
- Assistance with retention schedule development or updates
- Approval of records destructions
- Consultation on a variety of topics including basic procedures, managing email, organizing electronic records, digital imaging, record-keeping system procurement, and more
- Training (in-person and virtual)
- OnBase/EDM mapping between retention schedules and document types
- Security risk assessment mapping between retention schedules and systems
Contact the University Registrar for access to the following records:
Contact the Wexner Medical Center at The Ohio State University for access to your Medical Records.
Contact Records Management for questions regarding retention schedules, certificates of records destruction, or applying records management principles to your area:
The goal of Ohio State's Records Management Program is to establish a systematic, repeatable, documented process for the retention and disposition of records created and maintained by The Ohio State University.
The purpose of records management is to:
- Secure that records are available when they are needed
- Internally to support university functions
- In response to public records requests or litigation
- Protect records from improper or unauthorized destruction or deletion
- In accordance with Ohio law or the rules of discovery
- Ensure that records are not retained unnecessarily
- Retaining records too long can be as much of a liability as not retaining them long enough
Appropriate records management provides benefits such as:
- Transparency in government
- Defensibility and decreased risk of litigation
- Increased efficiencies
- Saved resources such as space, costs, and time