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Author Guidelines

There are several categories of submittals:

  1. Feature articles (including qualitative (case study) and quantitative research articles, reviews and white papers
  2. Research briefs (pilot studies) 
  3. International columns
  4. Innovation center news items
  5. Book and product reviews
  6. Policy and position papers (focusing on state-of-the art institutional policy and position development and implementation).

Style & Format

The Publication Manual of the American Psychological Association, 6th ed. is used for editorial decisions with regard to style. Manuscripts must adhere to the following format:

  • Feature articles should be no more than 20 pages and Research Briefs should be no more than 6 pages (including references and tables).
  • Feature articles and research briefs should include a structured abstract of no more than 200 words should and include the following: aim, background, methods, results, conclusions. 
  • Key words (3-5) should be listed on the abstract page.
  • Microsoft Word, or RTF format.
  • One inch margins on 8.5 x 11 inch paper.
  • Text should be left-justified using twelve point type.
  • Double spaced throughout, including the title and abstract used 12-point font.
  • Include page numbers.
  • Use Standard English with American spelling and punctuation. We recommend performing an American English spell check: in Microsoft Word, go to Tools>Language>English(US).
  • Avoid personal pronouns.
  • Peer Review: In order to ensure a blind review, do not include your name on your manuscript or in your file properties. Delete your name(s) from the text, with “Author” and year used in the references and footnotes, instead of the author’s name, article title, etc. To remove identifying information from the file in Microsoft Word, go to File>Properties.
  • Single Document: Submit the article, notes, references, and captions in a single document.


Tables must be typed double spaced, one table to a page, numbered consecutively, and placed in the manuscript at the appropriate place. Since tables must be individually typeset, consolidation of data into the smallest number of tables is encouraged. A horizontal double underline should be made beneath the title of the table, and single underlines should be made the width of the table below the column headings and at the bottom of the table. Do not use vertical lines, and do not place horizontal lines in the interior of the table. Use footnotes, to clarify possible questions within the table, should be noted by asterisks, daggers, or other symbols to avoid confusion with numerical data. Tables should be referred to parenthetically in the text, for example (Table 1).

Figures and Illustrations

Figures may be photographs, computer -generated drawings, or graphs and should uploaded as separate files. Position of figure placement should be clearly marked in the manuscript. All illustrations are referred to as “Figures” and must be numbered consecutively. Illustrations other than those generated by the author(s) must include permission for use and credit to the originator. The size and proportion of each illustration should be suitable for reduction to a single column. Excessive white space should be avoided. Illustrations will be reduced to one column width (3 and 3/8 inches) or two column width (7 inches) at the discretion of the editor. Font size must ensure readability after reduction. Incorporate a graphic scale on maps and other illustrations where original size is a concern. Each figure must have a complete legend that is typed, double-spaced, on a separate sheet which precedes the figures in the manuscript. Figures should be referred to parenthetically in the text, for example (Fig. 1).


Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in Microsoft Word or RTF document file format.
  3. The text is double-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  4. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  5. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
  6. Where available, URLs for the references have been provided.
  7. To comply with the terms of the publisher's CrossRef membership, Digital Object Identifiers (DOIs) must be included with references when they are available. To check for DOIs, you can use the Free DOI Lookup form on the CrossRef website. By checking the box, you assert that you have included DOIs where applicable.

Copyright Notice

This agreement takes effect upon acceptance of the Submission.

By submitting this agreement, the author hereby grants to The Ohio State University, on behalf of its University Libraries’ Knowledge Bank, 175 W. 18th Avenue, Columbus, OH 43210 (hereinafter "Publisher") the non-exclusive right to reproduce, translate, display, and/or distribute the Submission (including the abstract) as part of the National Consortium for Building Healthy Academic Communities’ The Building Healthy Academic Communities Journal (“Journal”), in print and electronic format and in any medium. You also agree that the Publisher may make and retain more than one copy for the purpose of preservation, security, and backup. You represent that you, as sole author and/or on behalf of your co-authors, have the authority to grant the rights contained in this agreement. You also represent that your Submission does not, to the best of your knowledge, infringe upon anyone’s copyright. If the Submission contains material for which you do not hold copyright, you represent that you have obtained the unrestricted permission of the copyright owner to grant the Publisher the rights in this agreement, and that such third party owned material is clearly identified and acknowledged within the text or content of the Submission. Alternatively, you represent that your use of third party material is allowed because the material is in the public domain or you have performed a fair use analysis and reasonably believe your use is permitted.

The author understands that the Publisher may grant these same rights to Journal. Additionally, the author also grants the right to both Journal and Publisher to enter into agreements with third party entities that grant such third party entities any or all of the rights that author has granted to Publisher herein. The aforementioned rights may include the rights necessary to index and abstract the Submission. 

The author agrees that any subsequent publication of the Submission will credit the Journal as the site of first publication and provide a link to the Journal website.

Building Healthy Academic Communities Journal is published under a Creative Commons Attribution-NonCommercial-NoDerivatives license, to allow for certain types of reuse without permission. By submitting this agreement, the author agrees to apply a CC BY-NC-ND license to the Submission upon publication.


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