2016-03-30 Guide to the Ohio State University, Office of the Controller, Accounting Records, 1871-2007 RG.6.B.1 Finding aid prepared by Karen Glenn Ohio State University Libraries Special Collections
1858 Neil Avenue Columbus, OH, 43210
2016 February

preliminary only, need full finding aid.

 This finding aid was produced using the Archivists' Toolkit 2026-06-02T16:16-0400 English Describing Archives: A Content Standard Ohio State University, Office of the Controller, Accounting Records RG.6.B.1 Ohio State University Libraries Special Collections 14.0 Cubic feet 1871-2007 English Ohio State University. Office of the Controller. Accounting Ohio State University. University Treasurer. Division of Accounting Ohio State University. University Treasurer Arrangement of Materials

Materials are arranged in the order received.

 Acquisitions Information

Accession Number UA.1987.0051: Source unknown, date unknown; Accession Number UA.1986.0114: Gene Wells, date unknown; Accession Number UA.2007.0037: Source unknown, date unknown; Accession Number UA.2008.0092: Susan Litton, date unknown; Accession Number UA.2010.0006: Source unknown, date unknown; Accession Number UA.2010.0091: Source unknown, date unknown

 Access to Materials

Some materials in this collection may be restricted. Other materials in this collection are available for patron research, but may be used only in the University Archives Reading Room. Audiovisual materials may need a use copy produced before access is allowed. Some materials in this collection may be stored off-site, and are only available if requested 72 hours in advance of your visit. Contact the University Archives for more information.

 Use of Materials

Materials in this collection may be protected by copyright, and are made available for research and educational purposes. In general, the OSU Libraries do not own the copyright for materials from our collections and cannot grant copyright permissions for these materials. The user is responsible for making a final determination of copyright status. If copyright protection applies, permission must be obtained from the copyright holder to reuse, publish, or reproduce the work beyond the bounds of fair use or other exceptions to the law. Works in the public domain are not protected by copyright and do not require permission to use.

 Processing Information

This is a preliminary inventory of this collection and may not represent all materials held by the University Archives for this collection.

 Scope and Contents

This collection contains contracts, financial reports, publications, and other administrative records.

 Ohio State University--History Ohio State University. Office of the Controller. Accounting Ohio State University. University Treasurer. Division of Accounting Ohio State University. University Treasurer Accession Number UA.1986.0114 7.2 Cubic feet 1965-1985 (6) cartons Access to Materials

May be restricted to the public.

 Flight Agreements: Army UA.1986.0114.0001 1 1970, 1975, 1976 Flight Agreements: Navy UA.1986.0114.0001 2 1970, 1971, 1976 Flight Agreements:Air Force UA.1986.0114.0001 3 1970, 1976, 1979 Flight Agreements: Marine UA.1986.0114.0001 4 1974 Miscellaneous Federal Contracts- Department of Interior UA.1986.0114.0001 5 1972-1973 Miscellaneous Federal Contracts- MUCIA UA.1986.0114.0001 6 1974, 1975, 1976 Miscellaneous Federal Contracts- Federal Grant 0E38450430 UA.1986.0114.0001 7 1965 Miscellaneous Federal Contracts- Federal Grant 3D08ME001100-0251 UA.1986.0114.0001 8 1975 Miscellaneous Federal Contracts-Labor Manpower Grant 983972001 UA.1986.0114.0001 9 1971-1973 Wright-Patterson AFB Grad Center UA.1986.0114.0002 1 1974-1978 NIH Letter of Credit 12/1/63-6/30/72 UA.1986.0114.0003 1 1963-1972 State Education Contracts UA.1986.0114.0004 1 1974, 1978,1981, 1982, 1983, 1984 Center for Vocational Education UA.1986.0114.0004 2 1977-1979 Board of Regents Equipment UA.1986.0114.0005 1 1982-1984 FAS-State Plant Fund Account Reconciliation 11/79-5/85 UA.1986.0114.0006 1 1979-1985 Accession Number UA.1987.0051 6.0 Cubic feet 1957-1985 (5) cartons Office of the Controller UA.1987.0051.0001 undated A/P Trial Balance (2 folders) UA.1987.0051.0001 1983-1985 A/P Expense, Tape Journal UA.1987.0051.0001 1983-1984 Office of the Controller UA.1987.0051.0002 undated Chart of Accounts UA.1987.0051.0002 undated Years Past UA.1987.0051.0002 undated Office of the Controller UA.1987.0051.0003 undated Financial Reports UA.1987.0051.0003 1968-1969 N.S.F. Quarterly Reports UA.1987.0051.0003 1969-1970 Statement of Accounts UA.1987.0051.0003 1976 July-September Office of the Controller UA.1987.0051.0004 1966, 1967, 1968, 1974, 1969, 1970, 1971, 1977, 1976, 1975 Statement of Accounts UA.1987.0051.0004 undated Office of the Controller UA.1987.0051.0005 undated Health SC. Library UA.1987.0051.0005 1957 Chart of Accounts UA.1987.0051.0005 1970-1977 Accession Number UA.2007.0037 0.02 Cubic feet 2006 (1) letter file folder Office of the Controller: Financial report Small Accessions 31 2006 Accession Number UA.2008.0092 1.2 Cubic feet 1977-2007 (1) carton FAS OSURF Review UA.2008.0092.0001 1 1996-1997 FAS Reference Cards UA.2008.0092.0001 2 undated FAS User Manual UA.2008.0092.0001 3 1984 Financial Accounting System User’s Manual UA.2008.0092.0001 4 1977 Financial Stewardship UA.2008.0092.0001 5 2006-2007 Financial Training Program: Accounts Receivable Collection Services UA.2008.0092.0001 6 1990 Financial Training Program: Procurement Card Fiscal Training UA.2008.0092.0001 7 1998 Financial Training Program: Transactions and FAS for General Budget Units UA.2008.0092.0001 8 1989 Financial Training Program: Unrelated Business Income UA.2008.0092.0001 9 1998 How to Use FAS Forms UA.2008.0092.0001 10 1989 How to Use FAS Reports UA.2008.0092.0001 11 1999 A Layman’s Overview of FAS UA.2008.0092.0001 12 1988-1989 Vendor Guide to Accounts Payable Procedures UA.2008.0092.0001 13 1998 Financial Training and Documentation: Compact Disk UA.2008.0092.0001 14 undated OSU Chartfield UA.2008.0092.0001 15 undated Physical Characteristics and Technical Requirements

VHS videocassette; Sound; Color; Approximate run time 17 minutes

 Procurement Video: Getting the Job Done UA.2008.0092.0001 16 undated Accession Number UA.2010.0006 0.02 Cubic feet 2009 (1) letter file folder Office of the Controller: Financial review Small Accessions 33 2009 Accession Number UA.2010.0091 0.02 Cubic feet 1985-1989, 1991 (1) letter file folder Office of the Controller: Financial reports Small Accessions 34 1985-1989, 1991 Accession Number UA.2017.0024 0.3 Cubic feet 1871-circa 1885 (1) flat box Scope and Contents

Treasurer's Accounts Ledger

 Treasurer's Accounts Ledger UA.2017.0024.0001 1871-circa 1885 Accession Number UA.2022.0193 0.02 Cubic feet 1993 July 1 (1) letter file folder Financial Accounting System Revenue/Expenditure Subcode Definitions report Small Accessions 77 1993 July 1 Accession Number UA.2026.0062 0.02 Cubic feet 2005 January (1) letter file folder Scope and Contents

Contains the Financial Training Program Reconciliation Process and payroll policy for the Office of the Controller.

 The Reconciliation Process and Payroll Processing Policy Small Accessions 91 2005 January Publications 1979-1985 Scope and Contents

Publications include reports of financial statements and charts of accounts, which hold information about the types of accounts managed by the University.

 Report on Examination of Financial Statements UA.RG.6.PUB.0002 1985 Treasurer: Accounting Division: Quarterly Newsletter UA.RG.6.PUB.0049 2012 Winter Controller's Accounting Systems Development Brochure UA.RG.6.PUB.0002 undated Scope and Contents

Publications include brochures for the Accounting Systems Development department.

 Office of the Controller, Department of Asset Management quarterly newsletters UA.RG.6.PUB.0002 2010-2011 Charts of Accounts UA.RG.6.PUB.0008 1972, 1974 Charts of Accounts UA.RG.6.PUB.0008 1971, 1976 Financial Reviews UA.RG.6.PUB.0077 2005, 2008