OSU Libraries Communications Department

Information from the Communications Dept.

SAC Survey: Virtual Director’s Award

The Director’s Award for Outstanding CCS/A&P Staff Performance is given annually by University Libraries to recognize staff for exceptional service to their department, to the Libraries and to The Ohio State University.  In addition to the cash award and a certificate of recognition, the individual’s names are also put on a Plaque of Honor that is currently in room 305 of the Thompson Library.

It has become difficult to arrange a consistent system of getting the names on the plaque in recent years and we want to know your feelings about this in a positive or negative way.  This is not about decreasing staff recognition; a proposal has been put forth to possibly replace the physical plaque with a virtual plaque on a web page, to be readily accessed and including more information about the awardees.

We would like to solicit your feedback and request CCS/A&P staff to complete the following survey:   https://www.surveymonkey.com/s/KRC39FX

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Volunteers Need for “Pause 4 Paws” during Finals Week

Would you like to help students through the stress of finals? Volunteer are needed to help with the “Pause 4 Paws” program at Thompson Library, on the ground  floor, and the 18th Avenue Library.

Volunteers will welcome students to interact with the animals, use a clicker to count students who interact with animals, help maintain a clear traffic lane through the atrium, and assist the animal owners as needed with things such as getting water for animals.

We have confirmed animal visits in the Thompson Library during the following times:

  • Tuesday, April 22, 1 – 3 p.m. and 6 – 8 p.m.
  • Wednesday, April 23, 10 -11 a.m., 1- 4 p.m. and 6 – 8 p.m.
  • Thursday, April 24, 10 – 11 a.m., 1 – 4 p.m., and 6 – 9 p.m.
  • Friday, April 25, 10 – 11 a.m., 1 – 3 p.m. and 6 – 8 p.m.
  • Sunday, April 27, 4 – 8 p.m.

We also have confirmed animal visits in the 18 Avenue Library during the following times:

  • Thursday, April 24, 2 – 5 p.m.
  • Friday, April 25, 2 – 5 p.m.

If you can volunteer during any of these hours, please confirm with your supervisor and contact Ruth Sesco @ Sesco.3@osu.edu or 2-3955.

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Digital Humanities Librarian presentation April 24

The search committee for the Digital Humanities Librarian position would like to announce an upcoming candidate presentation on April 24at 9 a.m. in Thompson Library, Room165. Jessica Aberle will present on the opportunities – short and long-term – for libraries in digital humanities, and how we can work most effectively with faculty in this area. There will be a 20 minute presentation and 20 minute question and answer period.

A reminder and details about accessing the candidate materials will be sent the week of the presentation.

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Upcoming Open Presentations for Head of Preservation & Reformatting

The Search Committee for Head of Preservation & Reformatting is pleased to announce the following candidates and open presentation dates for this faculty position. Each candidate has been asked to address the question:

“The opportunities – short and long-term – for preservation and reformatting in large research libraries, how conservation, preservation, and reformatting services can play a leading role in enabling access to the Libraries’ collections.”

There will be a 20 minute presentation and 20 minute question and answer period.  All presentations will be held in 165 Thompson Library.

  • Jody DeRidder, Monday, April 28, 9–9:45 a.m.

Evaluation: http://go.osu.edu/DeRidder

  • Barbara Sagraves, Friday, May 2, 9-9:45 a.m.

Evaluation: http://go.osu.edu/Sagraves

  • Emily Shaw, Tuesday, May 6, 9–9:45 a.m.

Evaluation: http://go.osu.edu/Shaw

The candidates’ application materials are available at:

J:\working groups\HR Info\Head, Preservation & Reformatting

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Important PHA Deadlines

Your Plan 4 Health (YP4H) would like to remind recent hires and new hires about the importance of taking the Personal Health & Well-Being Assessment (PHA) and the many benefits that come along with PHA completion. To learn more and to complete your PHA please visit http://yp4h.osu.edu/welcome, deadlines are below:

Recent Hires – anyone hired between October 1 – February 2

  • Deadline to complete PHA1: April 3 (60 days post portal launch)

New Hires – anyone hired after February 3

  • Deadline to complete PHA1: 60 days post eligibility date

Current Employees

  • Deadline to complete PHA1 for the 2015 Plan Year: September 30

1Please remember if the PHA is not completed by deadline, medical plan choice defaults to Basic PPO Plan and PHA premium credit is forfeited. For questions please contact Kelly Rose at rose.900@osu.edu or Greg Newman at newman.25@osu.edu

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Procurement / eRequest Training April 28

Several members from the OAA Service Center will be on-site April 28th to provide training on the procurement/eRequest process.  It will include a PowerPoint presentation and live demonstration on how to create certain types of eRequest using the system.  This is a great opportunity to learn some new tips & tricks from our buyers along with meeting them in person.  Please bring your questions or issues along with examples of things that you need clarifying on too.  The session is Monday, April 28, 9:30-11:30 a.m., in the Thompson Library, Rooms 150 A & B.  Trainers are Peggy Smith, Susan Meager, Brandon Foster and Tony Kaliszewsk.


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Walden new Head of Geology Library

From Vice Provost and Director of Libraries Carol Diedrichs:  I am pleased to announce the appointment of Graham Walden as the Head of the Geology Library.

As you know, Graham has been serving in this position in an interim role since Mary Scott’s retirement last year. Graham will continue to lead Maps, Microforms and Government Documents and serve as liaison to his other subject areas, however responsibility for reference collection management is being transferred to Nick Wilkenson.  I also want to let you know that recruitment for a Geospatial Information Librarian is being placed on hold as we reexamine the job description and the environmental context for GIS needs at the university.

Please join me in congratulating Graham on his new position.

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Special Assignments applications being taken

The Committee on Faculty Benefits, Responsibility and Research invites any interested regular faculty member to apply for Special Assignments (SA). SA releases a regular tenure track faculty member from some regular duties for a period of up to one full term so that he or she may concentrate on a unique research, service or other endeavor related to librarianship or may invest in a relatively brief professional development opportunity.

Applications for Summer or Fall 2014 (or later) are due by March 15, 2014. All regular tenure track faculty are eligible to apply for an SA; priority is given to untenured faculty members. There are many options for length, timing, scale of project and so forth. Interested faculty are encouraged to consult with their supervisor and to contact a member of CFBRR with questions (http://go.osu.edu/cfbrr).

-Guidelines for faculty SAs: http://library.osu.edu/documents/cfbpr/CFBRR_SA_GUIDELINES.pdf

-Application form for SAs:  http://go.osu.edu/osulsa

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2014 ARL Meetings in Columbus; May 6 meeting at Thompson will impact faculty and staff schedules

The 2014 Association of Research Libraries (ARL) Board and Membership Meetings will take place May 5-8, 2014 in downtown Columbus. The 125 research library deans/directors across the country and other key research library constituents are expected to attend the meeting.

University Libraries is pleased to host the ARL directors on Tuesday, May 6 for an evening event in the Thompson Library.  As such, the Thompson Library building will be closed to patrons at 3 p.m. All regular Thompson faculty and staff should also plan to target the end of their work day at 3 p.m. and be sure to leave the building by 5 p.m.

It’s understood that this closure will require some scheduling changes that may include evening shift, and employees scheduled after 3 p.m. Options may include:

  • alter work schedules to achieve their normal work week hours
  • use vacation time to achieve the number of regular work week hours
  • work from home if appropriate

Certainly, any of these options should be arranged and approved through employee supervisors. Please contact OSUL HR for any scheduling questions.

We appreciate your flexibility and do consider this an important event that highlights University Libraries among our peer institutions.  We wanted to get this information to you far in advance, but we will also send reminders out as the date gets closer.

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Detailed Status of Digital Reformatting Proposals

The Sub-Committee has received and provided preliminary assessments of 17 proposals from its first call for proposals in April of this year.  The following is a status report of the Sub-Committee’s recommendations for each.

Proposals that are recommended to move forward at this time, referred to the Digital Reformatting Working Group:

  • The Makio, 1880-2011.  University Archives.  (Tamar Chute’s proposal).  The digital reformatting and the hosting of the content will be outsourced.  Funded from the Archives’ income accounts.
  • Actress Scrapbooks from the Theatre Research Institute (TRI) collections (Nena Couch’s proposal).  The digital reformatting will be undertaken in the Digital Imaging Unit of Preservation & Reformatting Department.   Delivery of content via the Knowledge Bank.
  • Selections from the Toyo Suyemoto Collection from Rare Books & Manuscripts (Maureen Donovan’s proposal).  The Digital Reformatting Working Group is examining the documents for determination of optimum imaging and delivery approaches.
  • School of Music Analog Sound Recordings (disk and tape) from the Music / Dance Collection (Alan Green’s proposal).  The Digital Reformatting Working Group will take on a sub-set of this collection as a test-case project for outsource reformatting of audio disks and audio tapes.  Source and amount of funding is under review.   Copyright determination appears to be acceptable in the form of delivery of content through Variations.
  • The Capital, a 19th-century newspaper from Rare Books and Manuscripts (Lisa Iacobellis’s proposal). The source documents are both paper and microfilm, totaling roughly 5,800 pages of newspaper text.  The work will be outsourced and delivery will be through the Olive™ software, the mechanism though which the Lantern is delivered.
  • Kliegl Bros Pose Plastique Glass Lantern Slides from the Rubin Collections of TRI (Beth Kattelman’s proposal).   The 487 glass slides will be photographed or scanned by Preservation & Reformatting’s Digital Imaging Unit.  Delivery will be through the Knowledge Bank, with potential also through Flickr.
  • Analog records (disks) from the Will Eisner Collection, Billy Ireland Cartoon Library and Museum (Wendy Pflug’s proposal). The four (4) analog disks will be reformatted by an outside vendor.  Because of copyright restrictions, delivery will be via an audio CD held at the Cartoon facility.
  • Inks: Cartoon and Comic Studies from the Billy Ireland Cartoon Library and Museum (Wendy Pflug’s proposal).  The entirety of this content already has been scanned by the University of Michigan as part of the Google Book Search project.   However, access to the content in limited because it is protected by copyright.  The Cartoon Library will work with the HathiTrust and the copyright owner (OSU Press) to make the content accessible via the HathiTrust.

Proposals that have been deferred at this time:

  • Buckeye State Button Society and the National Button Society serial publications from the Thompson Library general collections (Leta Hendricks’s proposal).  The Sub-Committee has not recommended that this proposal be funded at this time.
  • Ohio Geological Survey Oil and Gas Reports and Maps from the Geology Library and the Ohio Geological Survey (Mary Scott’s proposal).  The Sub-Committee has deferred this proposal to obtain additional information.
  • U.S. Army Map Service / Geographical Section General Staff Index from the Map Collection (Jan Wagner’s proposal).   The Sub-Committee has deferred this proposal to obtain additional information.
  • Theses and Dissertations from the FAES Library (Florian Diekmann’s proposal) and  Senior Theses from the School of Earth Sciences from the Geology Library (Pattie Dittoe’s proposal).    The Sub-Committee has recommended that a task force be charged by the Collection Management and Development Committee to outline a comprehensive plan for all University’s dissertations, masters theses, honors theses and senior theses.  This proposal is deferred until the report is completed and recommendations have been accepted by Libraries Administration.
  • Bakumatsu-era naval student manuscripts from East Asian Studies (Maureen Donovan’s proposal).  The Sub-Committee is seeking additional information about the collection and if partnering with a Japanese entity can be realized.

Proposals out of scope for University Libraries’ funding:

  • Orton Geological Museum Accession Books (Mary Scott’s proposal).  Because this material is owned by the Museum rather than the Libraries, the proposal is out of scope for the Sub-Committee process.  Preservation & Reformatting and Scholarly Resource Integration are advising the Museum about outsourcing the conservation, imaging and metadata work.   Delivery of content is likely to be through the Knowledge Bank.
  • Norman Thomas Memorial Lecture Series (Betsy Blankenship’s proposal).  Because this is Marian Campus Library material, the proposal is out of scope for the Sub-Committee process.  Scholarly Resource Integration and the Libraries’ digital rights management librarian are advising the Marion Campus Library about outsourcing and metadata requirements.   Delivery is likely to be through the Knowledge Bank.
  • Ohio State Law Record from the Moritz Law Library (Mary Hamburger’s proposal).  Because this is Law material, the proposal is out of scope for the Sub-Committee process.  Preservation & Reformatting and Scholarly Resource Integration are advising Law about outsourcing and metadata requirements.   Delivery is likely to be through the Knowledge Bank.

Nena Couch, Chair, Collections Review Sub-Committee
Wes Boomgaarden, Chair, Digital Reformatting Working Group
5 June 2012

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