The Ohio State University

To: ALL Collection Managers & Staff of Departments/Reading Rooms in Main Library

From: Tony Maniaci, Head, Main Library Circulation

Date: September 16, 2002

In Process Materials:

Cataloged materials that have gone thru the labeling process come to locations/reading rooms with a status code of "p" (in process). In order to clear the status of these pieces they need to be checked-in. The following procedure can be used to change the status to available. In the Check-IN mode, at Check IN - patron NOT present, you need to:

• Remove ALL forms, streamers, book jackets, etc., from the piece.
• Scan the item barcode located on the back cover of the item.
• You will be asked, "Item status is IN PROCESS. Clear it? (y/n)"
• (type y) to answer yes.
• Status is now available.

Identifying and Processing Over-sized Materials:

Any items you send to MAI stacks from your location/reading room that are 31cm or larger in height are considered oversized material. These materials need to be have the location field updated in the Item Record, and have an OVERSIZE sticker applied before they can be shelved on Deck 5 as part of the oversize collection. The following procedure can be used to update an item record if it is 31cm or larger in height. In Update an Item Record you need to:

• Remove ALL forms, streamers, book jackets, etc., from the piece.
• Enter your initials and password.
• Select "S" Summary of All Attached Records.
• Scan the item barcode located on the back cover of the item.
• To modify the location field (type 21).
• Change location to maisu. (Main Library Oversize)
• (type Q) to Quit.
• (type M) to Make changes to ITEM permanent.
• Place an Oversize label above the call # label located on the spine or front cover.
• Check the status of the item to be sure the status is available (-).

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