SUBJECT: OhioLink Large Microforms (Monographs)
DATE: November 16, 1999
FROM: Magda El-Sherbini
TO: Collection Managers
Background:
In July-August 1997, the Cataloging Department began loading 125,526 records from the OhioLink large microform sets. These sets were divided into two priorities:
1) 20 sets in which OSU is the primary lending institution.
2) 14 sets in which OSU is not the primary lending institution.
Planning the project:
A plan was established and guidelines were written to work on these sets:
* An inventory for each set was created to compare records received against physical pieces.
* Each set required individual guidelines for processing.
* Bib update:
1) add or edit call number
2) add or edit series
3) unsuppress
4) special update, e.g. add 793 for Wing and STC collections
* Item update:
1) add volume number ( e.g. reel)
2) delete unnecessary item records (Bound withs)
3) link to serial bib
4) Bound withs, link as needed (e.g. multiple works on one reel of film)
Current Status
As of October 1999, we completed most of the work on more than 106,000 records and have about 2,000 remaining in two monographic sets. An order is in process for purchase of about 7,800 records for the Sabin collection of "Selected Americana," pending correlation of records available with our actual holdings. We expect to complete work on all monographic microform sets by the end of November.
Page last modified: 8 November 2011