The Ohio State University

Background Information

All monographic items acquired for addition to the cataloged collections, with the exception of materials in some, designated, non-Roman alphabet languages, are to be processed in one workflow, whatever the source of acquisition (approval plan, firm order, gift, exchange, etc.). The priority for processing each item is to be determined by its adjudged value to the collection or to respond to specific user requests. Recognizing that processing resources are limited, selectors are asked to consider carefully the relative value of all items submitted for processing and to discuss with Technical Services personnel any special requests (e.g., how best to deal with a substantial number of items).

Procedure for Processing Locally-Received ("Gift") Monographs

I. UNIQUE monograph titles are to be sent regularly for processing (without reference to quotas) to:

Gifts Search
Monograph Acquisition Division
Room 036
Main Library

Libraries sending such items are to include in them:

1. An LCS printout of both an ATS/ and TLS/ search, showing that the title is new to OSUL, or that it is an edition new to OSUL;

2. A streamer which indicates the location for which it is to be cataloged; and

3. An indication on the streamer and printout if the title is for RUSH or PRIORITY handling, and if so, one of the following reasons: "reserve","reference use", and "specific request from a user".

MAD personnel will recheck each item on LCS, consulting other files as appropriate (e.g., CSR, card catalog) and --if no problem is identified -- will prepare an LCS processing control ("X") record for each title, using INNOVACQ. Each item will be sent to Cataloging with items acquired via approval and/or the firm order process. Each item will be subject to the same treatment in pre-catalog searching, OCLC editing, or original cataloging as is the case for all material, its value to the collections, etc., being the sole determinant of its priority for processing.

II. DUPLICATE and ADDED VOLUME monographic items may be sent regularly (no quotas) to:

Search Unit
Cataloging Department
Room 040 South
Main Library

Libraries sending such items are to include in them:

1. A location streamer (indicating if "dup" or "added vol.");

2. Two processing slips (3 x 5, bearing author and title);

3. An LCS print-out showing the specific record to which the duplicate or added volume should be attached; and

4. An indication on the streamer and print-out if the title is for RUSH or PRIORITY handling, with the reason "reserve," "reference use," or "specific request from a user" cited.

Duplicates and added volumes are the only types of locally received materials that can be processed directly by Cataloging. No unique monographs may be sent directly to Cataloging.

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