INVOICE FILING The invoice files consist of five drawers, running alphabetically, left to right and chronologically, top to bottom. The current fiscal year covers invoices dated July 1, 1999 through June 30, 2000 and is housed in the first row of file drawers. Invoices from previous years cover the same period for their respective years, i.e. July 1, 1998 through June 30, 1999. Please note, that during July and August invoices dates must be carefully checked to insure proper fiscal year filing. Most of the files consist of individual vendors. A list of these files is attached to the filing cabinet to aid in sorting. Invoices are filed alphabetically by first initial of the corporate or last name of an individual. However, some corporate names consist of proper names, for example ‘James Bennett'. For simplicitiy's sake these are filed under Bennett and precede ‘Bernan Associates' in the drawer. The invoices are then filed by invoice date, latest to earliest. For example, July 1, 1998 would be the last file in the folder and June 30, 1999 would be the first one. Use the date printed on the invoice or assigned by the Monograph Account Clerk or by the Serials Account Clerk . The stamped date of receipt is to be ignored. If there is more than one invoice per vendor per date, it must be further sorted by invoice number. Using the same principle as above, the highest number would be first in the folder. When in doubt, please ask. rev. 5/19/00 jm

return to the Accounting Documentation menu.
return to the SRI Department home page. Page last modified: 8 November 2011

Back to Top