Memorandum

Subject: FY04 allocations to be entered on July 1

To: Tschera Connell, Acting Head, TS Accounting and Administration Dept.

From: Carol P. Diedrichs, Assistant Director for Technical Services and Collections

Date: 6/12/03

I would enter these on 7-1-03 and then run the monthly reports.

The attached fund transfers come from the first page of the allocation document (overall budget). Just enter those transactions on the fund transfer and ignore the rest of the first page.

Entering the allocations:

Beginning with the detailed budget are the individual allocations. The only columns that you will key are columns marked 5-6 (my markings). Where there is a zero or a blank, no entry should be keyed. Each entry should be keyed separately with specific notes for each column as follows:

• Columns 5 & 6
  • appropriation
  • fund = fund in far left column
  • amount = + amount listed
  • note: [date] FY04 allocation

Review the posting after you key these entries, they should add up to the totals on p. 13.

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