The Ohio State University

An analyzed serial or monoset is a publication ordered as a series continuation that is composed of multiple volumes with individual titles. If the series is identified for analytic treatment by OSUL, separate catalog records are created for each monograph title and attached item records are then linked to the series bibliographic record in OSCAR.

A decision to analyze a series allows bibliographic access to the individual monograph record via author, title, subject and other access points. It also means that each volume, while numbered separately, will have the same call number in OSCAR and be shelved together. Item records attached to the monograph analytic are always linked in OSCAR to the serial or monoset bib record to which check-in and order records are attached.

Analytics workflow:

1. The Copy Cataloging Division (CCD) receives monographs identified for analytic cataloging from the Receiving Acquisition Division (RAD). The call number of the analyzed serial or set to be used in the monograph bib record plus volume information needed for creating the item record and labeling is handwritten by Acquisition staff on the t.p. verso of each piece.

Location streamers placed in each volume are marked "ANYL" to identify analytics received from RAD. The OSCAR serial or mset bib number needed for linking the monograph item records is also marked on each streamer.

2. Copy catalogers search OCLC to locate matching bibliographic copy. If acceptable copy is found (i.e., record has at least one Library of Congress subject heading), the editor completes cataloging and adds record to OSCAR according to guidelines below.

3. If no OCLC copy is found, books are forwarded to the Cataloging Department (030 Main Library) for completion.

PART I -Analytics Cataloging

K-level original cataloging (for College of Business Working Papers only):

Please note: K-level original cataloging is done in the Copy Cataloging Division for only one title (Working paper series, OSU College of Business). All other receipts for which no OCLC copy is available are forwarded to the Cataloging Department for creation of full, I-level catalog records.

For K-level cataloging of the College of Business Working Papers, analytics should be cataloged and produced online on OCLC PRISM according to standards outlined below (e.g., notes (5xx) and subject headings (6xx) are optional and are not included in these procedures):

949 b0 (Bib record):

949 b1 (Item record):

     EXAMPLE:
     949 b1      $c  V54  $g  1  $h  1989  $i  [14-digit barcode]  $j  4  $1  mais  $s  p  $t  0  $x  -

Copy Cataloging:

For analytics cataloging, use OCLC Passport for Windows to edit record according to usual procedures and export record to OSCAR. Search OSCAR to locate and verify series record bib number marked on ANYL streamer and compare series and call number information to the monograph analytic. Revise or add the following information as necessary:

949 b1 (Bib record):

     EXAMPLE:
     949 b1     $1  eas  $m  a  $x  -

949 b0 (Item record):

     EXAMPLE:
     949 b0     $c  V54  $g  1  h  1989  $i  [14-digit barcode]  $j  4  $1  mais  $s  p  $t  0  $x  -

PART II -Tracking analytic records for OSCAR linking:

If analytic records are produced on OCLC PRISM (e.g., original cataloging), records will need to be tracked for later linking of monograph items to the serial bib record in OSCAR. In this case, make separate printouts of all analytic records produced on OCLC. Mark printouts ANYL, add date and retain until records appear in OSCAR (due to tape loading procedures, there is a 1-week delay before records appear in OSCAR).

Please note: If monograph analytics are cataloged and downloaded via Passport for Windows, the above step can be eliminated and linking (as described in Part III) can be done immediately.

PART III -Linking analytics to serial bib record in OSCAR:

To link monograph analytic item records to the serial bib record in OSCAR, follow the steps outlined below:

1. Use Database Maintenance option (select "D" from OSCAR menu) and use assigned login and password.

2. When prompted, select "U" to Update record.

3. Search OSCAR to locate the monograph analytic bib record with attached item(s). Select the item record to be linked.

4. Select "X" from menu to Link item record (system will prompt for bib record # to be linked). When prompted, type the serial record bib # to link records and hit Enter key.

Multivolume analytics are separately numbered volumes within the analyzed serial. Sometimes each volume within the set will also have a distinctive title. In either case, a single bibliographic record should be created for the multivolume analytic title and edited according to the guidelines for analytics processing with the following exceptions:

1. Add a separate 830 field for each volume number of the monograph analytic title.

   e .g .,     300     2 v. : c 23 cm .
                830  0  Lecture notes in physics    ¦v  V6
                830  0  Lecture notes in physics    ¦v  V7

2. Create separate item records for each volume in the monograph analytic title. Please note that the VOLUME IDENTIFIER and numbering in the item record should correspond to the series numbers recorded in the 830 fields of the bib record.

3. Link each of the item records to the analyzed serial bibliographic record in OSCAR according to guidelines above.

4. If separate titles are present within the multivolume set, add a 505 contents note (if one is not already present on the bib record) to record the title of each volume. Add 740 added title access fields for each of the separate titles.

Rev. draft, 5/15/96 (ACQ/CCD, mmr)

Page last modified: 8 November 2011

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