The Ohio State University

Background Information

Prior to the implementation of the INNOVACQ serials check-in module, the manual check-in file in the Acquisition Department was divided into a "periodical" file and the "non-periodical" file. Since this distinction will no longer exist when the building of online check-in records is complete, new criteria for determining which holdings will be added by Acquisition staff to LCS have been developed. These new criteria are intended to be as precise and clear-cut as possible so that Acquisition and the location libraries staff can easily identify what has been (or should have been) added to LCS.

The text that follows was prepared by Carol Hawks, in consultation with Ichiko Morita and other Cataloging Department and Acquisition Department personnel.

I. In the Acquisition Dept.: When items (or pieces) are checked-in in INNOVACQ or in the manual file, holdings will be added to LCS if any one of the following conditions exists.

1. Piece is hardbound

2. Piece is softbound and has location MAI

3. Piece is an analyzed serial

4. Piece is in a microformat

II. Location Libraries: Issues that are not added to LCS by the Acquisition Department are added to LCS by location libraries according to standard practices.

III. Locations that do not have LCS online maintenance capability: requests for additions to holdings are to be sent to the Catalog Maintenance Section using the LCS Holdings File Maintenance form (pink form STF).