Policies and Procedures
Technical Services
OSCAR Database Management
Document: General copy cataloging guidelines for ACQ: (All formats except serials and databases)
Audience: OSUL Technical Services - Acquisitions Department
Date: 11/21/05
Effective: 11/21/05
Replaces: Copy Cataloging Guidelines: Western Languages Cataloging and
Copy Cataloging Guidelines: Acquisitions Department, 8/16/1999
Revised by: Cataloging Dept. (mes) and Acquisitions Department (mjh)
The following guidelines are specific to the ACQ work flow. The General Copy Cataloging Guidelines are intended for use by OSUL, HEA and LAW.
ACQ will copy catalog English, French, and Spanish language monographs (print format) that have a good LC call number, at least one LC subject heading, and the required added entries in the copy. Records used may include LC and member copy. If there is any complication or doubt about the piece, forward to the Cataloging Department.
Added volumes and duplicates for any language may be added in ACQ, as long as there are no complications (e.g. diacritics to be added in Contents Notes; piece represents multiple volumes within a series, etc.)
If record downloaded at point of order needs substantial editing, search for better or more recent copy on OCLC before spending time to revise existing record. If records on OCLC still lack essential data, send to Cataloging so they can upgrade the OCLC record.
If it is necessary to edit an indexed field in OSCAR, make a printout, highlight the indexed field changed, and give printout to Noelle (CAT) to upgrade OCLC record. If you have questions about when this applies, ask your supervisor.
The following fields are indexed in OSCAR and must be present and accurate for copy to be completed in ACQ:
020
024 3
050
090
099
1xx
240
245
260 #b publisher
4xx
5xx
6xx
7xx
856
NOTE: The bold MARC tags below link in the online document to OCLC documentation.
The following fields must be checked and accurate.
Indexed Fields:
020
ISBN
- Can have more than one; one ISBN must match piece
- Add if it is not in OCLC record but is on the piece
- Ending x should be capitalized X
024 3
ISBN 13-digit
- Add if it is not in OCLC record but is on the piece
- Do not add 13-digit if only location is in UPC barcode
040 Cataloging Source
- If $b contains a language other than English and field 938 is present, use or upgrade.
- If language in 040 $b is not English and vendor code is not present in 938, do not use or upgrade the record. (Look for English record or create new.) See policy: http://library.osu.edu/staff/techservices/OCLCparallelrecords.php
- Do not delete from the record. All bibs must have a call number
- When adding an 090, delete only one of the 050 fields that exist in the record
- Accept or key local call number in 090 field
- Date: for non-fiction, use copyright date; for literature, use printing date
- Adjust classes M, N, and P to fit the OSCAR shelflist according to OSUL local practice
- Catalog "Z" bibliographies using subject call # (not Z)
[If there is no subject call no., forward piece to CAT]
Note: When adjusting call numbers to keep added editions together, update the date only—retain previous call number even if it contains old local practice (Example: 3 cutters).
Forward all the following to CAT—even if copy is available:- 050 and 090 call numbers:
- All conferences or proceedings
- 050 ends in a volume number
- Non-LC call number (Ex: LD41735 Music AV)
1xx Authors
- Correct typographical errors (e.g. spelling, punctuation)
240 Uniform Title
- Forward all uniform titles to CAT
245
Title and Subtitle ($b)
- Correct typographical errors (e.g. spelling, punctuation)
- 1st Indicator (= 1 if 1xx field is present, = 0 if no 1xx field; related to title added entry)
- 2nd Indicator (skip no. of characters = matches what is needed for title, e.g. 4 for "The ")
Statement of Responsibility ($c)
- The "statement of responsibility" (245c) should include any of the following types of contributors appearing on the title page: authors, editors, compilers, illustrators, translators, commentators, sponsors
Examples:
The creature that ate Sheboygan /c D.D. Bell.
Romance :ba tale of the shallows /c by Joseph Conrad.
Thinking and reasoning :b selected readings /c edited by P.C. Watson and P. N. Laird ; appendix by P. N. Laird.
Musashi /c Eiji Yoshikawa ; translated from the Japanese by Charles S. Terry with the assistance of S. I. Yamamoto.
History of early Rome /c Livy. The twelve Caesars / Seutonius ; [both] translated, with an introduction, by
The Hobbit, or, There and back again /c by J.R.R. Tolkein.
250
Edition
- Check that edition is present in the record; check OSCAR to catalog with earlier editions
Forward to CAT if problem exists cuttering subsequent editions. Example: title has changed since last edition.
Examples of edition statements:
2. ed.
Memorial ed.
3rd ed., partly rev.
[New ed., repr. with corrections]
4th ed. /brev. by H. G. Lee.
260
Imprint
- is present and matches the book (place, publisher, printing and/or copyright date)
- Correct or add #b
- Adjust date $c if appropriate (e.g for CIP record)
- Update printing date $c if all else matches; update fixed field date to match 260
Examples:
Chicago, Ill. :b American Library Association 1980.
London ;a New York :b Oxford University Press, c 1981-
Paris :b Gauthier ;a New Orleans :b J. Dent,cc1975.
Washington, D.C. :b Self-help Housing Task Force :b distributed by the Urban Institute 1972-1979.
Princeton, N.J. :b Dept. of Physics, Princeton University ;a Springfield, Va. :b N.T.I.S. [distributor],c [1982].
300
Physical description
- Adjust or add (e.g. for CIP record)
Examples:
iv, 128 p. :bill. ;c25 cm.
xvi, 249 p., [12] leaves of plates :b geneal. tables, ports. ;c32 cm.
x, 32, 73 p. :bill., map ;c28 x 40 cm.
3 v. :bill. ;c29 cm.
v. in ;c24 cm.
300 p. :bill. ;c26 cm. +el answer book.
271 p. :bmaps ;c20 cm. +el atlas (37 p., [19] leaves of plates : col. maps ; 33 cm.)
4xx/8xx
Series
- Check that series is present in the record
- 8xx is present and matches the book
Forward to CAT:
- If series is not in the record and must be added
- Piece represents more than one volume in a series
- Piece is part of several different series
- Contains series within a series
- If unsure about any series question
Examples:
440 check no. of skip characters = matches what is needed
490 1 edit only for obvious typos (e.g. spelling) or missing subfield $v
800 or 810 $t edit only for obvious typos (e.g. spelling) or missing subfield $v
830 edit only for obvious typos (e.g. spelling) or missing subfield $v
5xx Notes
504 Bibliography note
- Do not change or delete any bibliographical notes on copy.
505 Content notes:
- Do not delete any content notes
- Update content notes for added volumes in a set
- For added volumes, add notes per guidelines:
856 URL
- Do not delete any URLs
- URLS will be checked by CAT periodically to verify they are still active
6xx
LC subject headings
- Do not delete any 6xx from the records
- Non-fiction titles must have at least one subject heading
- Forward copy to CAT, if any of the subject headings are tagged:
- 653-658, 690-691, or
- 2nd indicator has a value other than 0
Ex: 2 NLM subjects
3 NAL subjects
5 NLC subjects
7xx Added entries
- Correct typographical errors (e.g. spelling, punctuation)
Forward to CAT if added access points need to be added to the record. Ex: 246, 740, and 700$t for added spine titles, abbreviations that need to be spelled out, author/title entries, individual title entries for a multi-volume set, etc.
- 910 for ACQ staff who catalog on OSCAR; other 9xx fields used by CMT when cataloging on OCLC
- Create according to these guidelines: http://library.osu.edu/staff/cataloging/9xx.htm