Cataloging Guidelines: Specific Collections
CGA/EAS MANGA CATALOGING PROJECT
Cataloging Manual
February, 2003
Table of Contents
Serial A serial is a publication issued over a period of time, usually on a regular basis (for example, weekly) with some sort of numbering used to identify issues (such as volume, issue number, or date). A serial, unlike other multi-part publications such as encyclopedias or the complete works of literary authors, does not have a foreseeable end. Examples of serials include popular magazines (Newsweek), scholarly journals (Journal of the American Medical Association), electronic journals (The Scientist), and annual reports. Example:
This is a title that is published every week with the same title.
If it's not a serial, treat it as a monograph. In case of doubt, prefer monographic treatment. Examples:
The most common example of this type of work is an encyclopedia, where there are many volumes, but each piece shares the same title. Treat these on a case-by-case basis in the Manga Collection.
1. Does a full bibliographic record already exist on OSCAR? A "full" bibliographic record is defined as one with an OCLC number in MARC 001 field and a CATDATE in the bib record fixed field. For this Project, if the record is otherwise "full" but needs to have CJK characters added, treat it as if it were not full; edit the record on OCLC & overlay the OSCAR record with the new version. If there is a full bib record on OSCAR, upgrade it to Project standards on OSCAR only. Do not recatalog on OCLC. Add any new copies & volumes directly on OSCAR. 2. Is there a less-than-full bib record on OSCAR to be overlaid? A "brief" bibliographic record is defined as one without an OCLC number in MARC 001 field or without a CATDATE in the bib record fixed field, or (for this project only), lacking needed CJK characters. In some cases, this will be a brief bib with an order record attached but no item records yet. In other cases, there may be a brief record with items attached, coded to show that the materials are in the backlog. Or, OSCAR may have a cataloged record with items, but recataloging is necessary to bring the bib record up to the standards of this project. If there is a less-than-full bib record on OSCAR to be overlaid, write down the ".b" record number. You will put this in MARC field 948 in your OCLC record to cause the full bibliographic record from OCLC to overlay the OSCAR short record. You also need to note whether the item records already exist on OSCAR or whether they should be created via Field 949-1 as you are cataloging in OCLC. 3. Is there no record at all on OSCAR? If there is no record on OSCAR to be edited or overlaid, note this. You will need to delete MARC field 948 from your OSCAR record since there is nothing to overlay.
1. If you find a match on OCLC you can edit the record on OCLC for export to OSCAR 2. If you find a near-match on OCLC, you can use the "new" command as a shortcut to creating your original OCLC record, to avoid some keying. The result is the same as keying on a workform, with certain fields being automatically copied onto the new workform. 3. If there is no good copy on OCLC, you will key your original record using a workform ("wfm" for monographs, "wfs" for serials.)
The "descriptive core" of the bibliographic record includes the "title paragraph" (fields 245, 250, 260) and the physical description (field 300).
Basic pattern: 245 10 Title : $b subtitle / $c statement of responsibility. Punctuation and spacing is important. The chief source for this information is the title page. For CJK publications, this is extended to include the colophon. If the information is taken from some other place, you should enclose it in square brackets and add a 500 note explaining where you found it. Parallel titles all go in the same subfield $a. Make added entries (246 31) for each parallel title. For more information on field 246, see II.C (p. 6).
Indicators: None Basic pattern: 250 3rd ed. The chief source for this information is the title page, the preliminaries, and the colophon. If the info is taken from some other place, you should enclose it in square brackets. Several words commonly found in this field are abbreviated according to AACR2. (Edition=ed.; revised=rev., etc.) This might not be so common with manga, but do consult the AACR2 Appendix B to make sure you are abbreviating correctly.
Indicators: None Basic pattern: (note punctuation and spacing) 260 Place : $b Publisher, $c Date. For multi-volume sets published over several years, give the span of dates, (e.g. 1982-1987) If the final date is unknown, leave the date open (e.g. 1982- ) For non-Gregorian dates, qualify by the Gregorian equivalent. 260 T{229}oky{229}o :|bK{229}odansha,|cSh{229}owa 60-62 [1985-1987]
Indicators: None Basic pattern: (note punctuation and spacing)
Also, add a field 500 note describing the size in terms of standard formats, if the item is not shinsho size (105 x 173 mm). For more information on format notes, see II.D (p.7) Personal Names Main entry If this work belongs under one author/illustrator, check the form of the name and put it in a 100 field. Added entries For any other names, check the form of name and use field 700. Make added entries for people for the following types of functions. Use 3-letter Relator Codes in $4 if applicable.
Corporate Names Main & added entry Corporate names are rarely used as entries for these materials. An example where the main entry would be a corporate body name is the group CLAMP, a group of artists who collectively create manga. Corporate bodies could also serve as added entries, although this would be rare in the Manga collection. Uniform Titles The use of a uniform title will be rare in the Manga collection, except where a uniform title is created in order to locate a group of materials together under one heading. For example, the set of Osamu Tezuka's works was cataloged individually, in order to provide title access to each volume. In order to group all the volumes together, a uniform title was created. Each piece received this uniform title, plus the volume numbering. Consult with SCCAT if similar situations are encountered. Example: 800 1 Tezuka, Osamu, |d1926- |tWorks.|f1977 ;|v xx Variant Titles Indicators:
Always include variant titles when the title might be logically searched for under a part of the title, or under a similar title. In case of doubt, include a variant title. Other codes can be used for other types of titles. Consult with SCCAT for additional information. Example:
245 00 Shukan moningu. Analytic Titles Series Titles If a piece being cataloged is part of a series, first consult the authority file to determine if an authority record for the series exists. If it does, follow the record for the form of the heading and whether or not it is traced. Example: 1 010 nr 92012045This record indicates that the series "NHK supersharu," published by Nihon Shuppan Kyaokai, should be entered as it is written in the 130 field, and the "t" in the 645 indicates it should be traced. Therefore, a record for a piece from this series should have the following series title: 440 0 NHK supesharu ;|v 305 If the volume of the series is numbered, include it after the name of the series (in both fields) in a subfield |v. If the piece contained some other wording than the authorized heading, construct a paired set of series headings to reflect both the series title as written on the piece and the authorized heading:
490 1 NHK supesharu serekushon =|a Special selection If no authority record is found for the series title, construct the series headings to match other pieces from the same series, if there are any, in OSCAR. If no heading at all is found, consult with SCCAT for assistance in formulating a heading. It is possible for one piece to belong to more than one series. Also, there are inconsistencies and errors in records previously created in OSCAR, so in case of doubt, consult with SCCAT rather than relying on examples in OSCAR. Records for this project will typically include the following notes. Feel free to make any additional notes which seem useful. 500 General Notes Make notes specifying the source(s) of bibliographic info, if not from the chief source & not otherwise obvious. 500 Title from cover. Make a note describing the size in terms of standard formats, if not shinsho size.
A4 210 x 297 mmExample: 500 Format: A5 (148 x 210 mm) 504 Bibliographies If the work contains one or more bibliographies, add this note: 504 Includes bibliographical references. 505 Contents If the work has separately-titled parts (e.g. stories in an anthology, volumes in a set) you can list the contents in field 505. This field is keyword-searchable in OSCAR. If title-searchable access is also-needed (for titles of individual stories & volumes) you can add these in field 740 using indicator 2 to indicate analytic added entries. Example: 505 0 Hirogare midori no daichi - Sabaku ryokka ni shåogai o kaketa oyako -- "Hirogare midori no daichi" kaisetsu Sabaku wa tomodachida -- Aruke Aimeito - Nihon hatsu no måodåoken Chanpåi - - Måodåoken fukyåu eno kiseki - -- "Aruke Aimeito" kaisetsu Chanpåi to watashi.
740 02 Hirogare midori no daichi 520 Summary Optional, but encouraged if useful. Used for plot summaries. Summaries should be short and objective, rather than evaluative. 520 Three schoolboys save Tokyo from destruction by space aliens. 520 Contains stories about a father and son who devoted their lives to reforestation of desert lands and a family who pioneered rearing guidedogs in Japan. 546 Language If the language is not clear from the 245 title, or if there are multiple languages involved, you can use field 546 to explain the situation. Examples: 546 In Korean. 546 Text in Japanese; summary in English on p. 11-12. 590 Local note Use field 590 for any notes which pertain only to OSU's copy, not to the edition generically.
590 OSU's c.1 signed by the artist. Also, routinely add a 590 note and a corresponding 793 added entry to indicate inclusion in the Manga Collection.
590 Forms part of the Manga Collection. Since this information should appear in every record, you can use a Constant Data record to add it. Constructing the Classification Distinguish between these categories
Shelflisting Check your call number in OSCAR. Adjust the cutter as needed to make the main entry fit alphabetically. Dates in call number For most monographs, include the date as part of the call number, especially when the same title may exist in multiple editions. The call number (including date) is the same for all items attached to that bibliographic record. For multivolume monographs, the date of the first monograph published is included on the call numbaer for all pieces, even when they are published in later years.
Delete incorrect or misleading subject headings found on OCLC copy. Delete headings tagged as 650 subjects on records for individual manga that are actually "genres." Add subjects from LCSH to bring out topical subjects. Subdivide according to the Subject Cataloging Manual. These terms will be used for the most part when the subject matter of the manga concerns a real person, place, or event.
610 0 Japan|xHistory|y1926-1945|v Comic books, strips, etc.
600 10 Oda, Nobunaga, 1534-1482|v Comic books, strips, etc. For common types of subjects, use OSCAR for guidance in constructing headings. If no appropriate headings can be found in records already in OSCAR, consult LCSH and SCCAT for guidance. Assign one or more terms from Appendix A, the Manga Genre Terms List, if they seem appropriate. Use field 655 (indicators 7, blank). If no term seems appropriate, but you think of an appropriate term that should be added to the list, consult with SCCAT, before adding the term to the record. It is OK to subdivide any of the subject or genre terms by one of the following chronological subdivisions (used in subfield |y):
Edo period, 1600-1868 There may be cases when two (or more) different chronological subdivisions are used within a bibliographic record. This might occur, for example, when the story of the manga takes place during the Edo period, but the manga itself was published during the Heisei period. Genre terms can be used in combination with topical subject headings, as well
600 10 Oda, Nobunaga, 1534-1482 |v Comic books, strips, etc.
Apply the constant data ("mangabks" for monographs or "mangaser" for serials) This constant data field includes notes for the manga collection (590 and 793) plus 940, 948, and 949 fields. Each day before beginning to catalog, change the date in the constant data. In copy cataloging, if unusual codes are encountered, check with SCCAT with any questions. Most fields will be correctly coded in existing bibliographic records, or by using the constant data appropriate for the format (books or serials). Monographs:
Serials:
010
020
022
041
Subfield |a is used for the language of the main content of the item. For most manga, this will be Japanese (jpn). If translations or multi-lingual works are encountered, consult with SCCAT for instructions.
049 The code for CGA is osu#. This is part of the constant data record for manga books and serials.
910
Example: This indicates the piece was cataloged by the manga cataloger. 948 (OSCAR Overlay by Bib Record Number) Use this field in the OCLC record if there is a short record on OSCAR which you wish to replace. Both indicators blank Use 948 to force overlay of an OSCAR record by an incoming OCLC record. Use the full bib record control number from OSCAR, including the dot-b. Be very careful keying this number; you may want to use the "cut-and-paste" function to ensure accuracy. Delete any blank 948 inserted by your constant data if you are not intending to overlay. 949-0
949 (OSCAR Bibliographic Fixed Fields) -- Second indicator zero $l Location $m Material Type $x Suppression Code $d date Usually for manga this will be: 949 0 |lcga|ma|x-|d06-12-00 (change date each day before beginning to catalog!)
949 (OSCAR Item Records) -- Second indicator one $c Volume $g Copy $h Year (this is used for serials only!) $i Barcode $j ICODE1 $l Sublocation $n Public Note $o Staff Note $s Status Code $t ITYPE $x Suppression For monographic manga this will usually be: 949 1 |ibarcode [key or scan in barcode number] |j0 |lcgas |so |t0 |x- For v. 23 of a serial, the field would look like this: 949 1 |c v.23 |ibarcode |j0 |lcgas |so |t1 |x- Omit subfields which don't apply. If there is already an item record on OSCAR, omit the 949-1 string in the OCLC record. Item records can also be created within OSCAR. CGA receives printed cards from OCLC records, in addition to having the records sent to OSCAR from OCLC. In order to ensure this happens, once the record is complete & correct in OCLC (either original or copy records), use the "p" command to "produce" cards and update the holdings on OCLC, followed by the "xpo" command to export the record to OSCAR. Consult with SCCAT with any questions about this procedure.
Each piece added to the collection should have an item record. For monographs, most item records will be added by using the 949-1 when exporting the record to OSCAR. For serials, additional item records will need to be created within OSCAR. Consult with SCCAT for instructions.
The Manga Collection is being collected, cataloged and preserved in order to maintain the collection in good condition as a research resource. For this reason, it is important to handle the materials carefully at all times. Always use care when moving materials onto shelves or trucks. Always keep book jackets or other material with the piece when cataloging. This is not done when cataloging material for the Main Library, but it allows researchers to have access to the entire piece, as it was published. Since materials in CGA are not labeled on the spine, the call number should be written clearly and neatly in pencil on the streamer. For serials, each piece will need to have the call number on the streamer. Students at CGA will trim the streamer after cataloging so that the location is no longer present. Place the barcode label on the streamer below the written call number. Statistics will be pulled on a monthly basis from the 910 field in OSCAR records. For this reason, it's very important that the 910 date field be updated in the constant data record every day before beginning to work on records. If unusual work is encountered, such as a very large number of added serial volumes, alert SCCAT so that the reports will reflect the work you have done.
Manga Genre Terms 2/2003
Alphabetical list
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