Instruction Manual for Bindery Clerks

TABLE OF CONTENTS

Preface

General Guidelines

Serials

Serials: Complete volumes

Serials: Incomplete volumes

Monographs

Economy Paperbacks

Pamphlets

Labeling correction procedures

Failed Bindings (Commercial Library Bindings): Procedures

Commercial Library Binding Color Chart Codes

 This Manual is designed to provide basic instructions for bindery clerks involved in the important preservation work related to the selection and preparation of materials to be forwarded to the Bindery Preparation Division, Room 564 Ackerman Library, for binding at the Libraries' contract bindery.

 It is recommended that the Manual be read in its entirety before specific procedures are undertaken;  in this way one may gain a sense of the whole process, and of the relationships between the individual libraries and the activities of the centralized Bindery Preparation Division.

 The "General Guidelines" section lists Libraries policies, practices, and helpful suggestions regarding issues related to all binding.  This is followed by sections related to the typical formats of materials routinely bound by the Libraries:  serials, monographs, paperbacks, pamphlets, and theses.  Each section includes a general discussion of the type of material, its specific binding characteristics, and detailed instructions on how to prepare them for shipment to Bindery Preparation.  Also included is a section on procedures for handling labeling corrections.

 We hope that this Manual will anticipate questions you may have, and also will provide the specific instructions you need in preparing materials for an important preservation action,  library binding.

 Questions may be directed to Bindery Preparation staff via the telephone at x2-6515, via electronic mail (trejo.1@osu.edu, weber.10@osu.edu, or in person in room 564 Ackerman Library.
 
 

 Mary Lou Trejo
 Head
 Bindery Preparation Division
 564 Ackerman Library
 

• OSCAR status:  To maintain bibliographic control and access to materials in process, all materials sent for library binding must have their OSCAR item records updated to the correct status code:  this OSCAR code is generally "b" ("at bindery").
•   OSCAR printout:  To facilitate accurate processing, each title sent to Bindery Preparation for library binding must be accompanied by an OSCAR item record printout.  (Printouts with dark printing are appreciated.)

•   Thickness of bound volumes:  The textblock thickness of bound volumes -- especially those of serials -- has an effect on the durability of heavy volumes.  Ideally, the thickness of a volume should be no more than 2 to 2-1/2 inches, but it is sometimes necessary to bind up to 3 inches in thickness.  Special arrangements should be made with Bindery Preparation staff for anything over 3 inches in thickness.

•  Binding quotas:  To assist in the flow of materials to the bindery, each library's binding quota should be filled and arrive on the specified monthly day.  If your complete quota amount does not arrive in Bindery Preparation at the same time, it may not be possible to process all that quota in the same biweekly bindery shipment.

•   "Rush" processing:  "Rush processing" describes a top priority handling by Bindery Preparation staff.  In this activity, materials are prepared for the outgoing shipment at the last opportunity, and unpacked and forwarded to the library first upon return to Bindery Preparation.  This process allows for serials and monographs to remain accessible in the library until the bindery shipment is nearly ready to be picked up by the bindery's truck, and specifies that "rush" materials are the first to be unpacked, cleared and returned to the sending library.

•   "Rush" procedures:  Serials and monographs may be designated for "rush" processing within the limits of quotas assigned to each library for "rush" handling.  The standard yellow "Rush" streamers should accompany each designated volume, with the yellow streamer clearly visible in the volume.

• Tying/bundling materials:  Use string, not rubber bands, to hold together materials to be bound together as a volume.  Single-issue serials and monographs still intact (still in one piece) need not be tied.

• Binding streamers for serials: Serials that are a complete binding unit must be accompanied by a green"complete volume" bindery streamer.  Serials with missing issues ("incomplete" serials) must be accompanied by a goldenrod "incomplete volume" streamer and also a "missing issue sheet."

• Corrections in labeling/lettering:  Bound serial volumes that require labeling/lettering corrections should be returned to Bindery Preparation for verification of information and database update.  Bindery Preparation will forward to the bindery or to Collection Maintenance Division for correction.

• Microform replacements:  Most serial titles that are received as microform subscriptions in addition to the paper subscriptions may not, by Libraries' policy, be commercially bound.  Individual libraries are expected to be aware of which titles these are in their collections, and not to send them for binding.

• Cataloging problems:  Discrepancies in serial titles, call numbers, or labeling information will be taken by Bindery Preparation to Serial Cataloging for problem solving.  If the problem cannot be resolved immediately, its record will be updated to the appropriate OSCAR processing status code, and it will remain in Cataloging until the problem is resolved.  Your library will be notified of this action and you will be requested not to send other volumes of that title until the problem is resolved.

• Physically problematic materials:  Items that have significant damage to text paper or have brittle paper should be sent directly to the Collection Maintenance Division for review, repair, or protective boxing.  All materials received by Bindery Preparation are evaluated for binding suitability, and those that are judged to be too fragile or otherwise unsuitable (e.g., excessively narrow inner margins, brittle paper) will be forwarded to Collection Maintenance.  Their records will be updated to the appropriate OSCAR status code and treated as necessary.

• Additional binding needs:  Extra binding capacity (beyond your library's existing monthly binding quota) may be requested at any time from the Division supervisor.  Depending upon Division workflow, staffing, and budget, Bindery Preparation my be able to accommodate requests for increase in any category.

•   Additional questions:  Bindery Preparation staff are available to answer any binding-related questions.  Phone:  2-6515.  E-mail:  trejo.1@osu.edu .  In person:  037 Main Library.

Definition

 In the context of library binding, a serial is defined as a series of two or more serially numbered units to be bound together, or a single unit to be bound separately, for which the binding color must be selected, and the cover stamped with information so as to match other volumes in the same set or series.
 

Binding specification

        Style:

• The Libraries use a flat-backed ("Excel") binding style for all serials.   Volumes are bound "flush" to the tail edge to       reduce textblock sag on the shelf.
• Endsheets, joint- and hinge-construction benefit openability (copy- ability) and durability.

Other page attachments:  Serial volumes are specified by the Libraries to be bound by the commercial library binder in the manner in which their openability and permanence are enhanced.  That is, double-fan adhesive binding is specified at a higher priority than oversewing and cleat lacing.

Collation:  Ohio State University Libraries binding specifications state that volumes are bound by the library binder in the collated order in which they are received by the binder.  Advertisements are not removed; order of the issues is not checked; indices are not placed in other parts of the bound volume.
 

"Complete Volume" Streamer (Green) image to be added at a later date. Please consult Bindery Preparation for these streamers.
 
 

 (please include an item record printout with each title)

OSCAR Status Update Procedure.

 Suggested Steps to Inform Users of OSCAR/Felix that an Item has been sent to Preservation (in order):

•  Update the item record's status to "b" ("at binding")
•  Insert a note into the "staff note" field to include: XL mm-dd-yy" (serial binding, month-day-year sent)\
• Include an item record printout with each title

Completing the green "complete volume" streamer.

 Write in the following information, keyed to the example (opposite):
 

• Library.  Library location's three-letter code.

• First time bound?  Indicate if this is the first time this title has been sent for commercial library binding.Please be aware that if a serial title has changed sufficiently to justify a CALL NUMBER change, it is considered a "first time bound" title.  This is true even if it is only the continuation of an old title (i.e., the volume numbering continues rather than starts over with v.1.)  Please indicate earlier/later title and call number in "remarks" at the bottom of the streamer.

IF THE CALL NUMBER CHANGES, THE TITLE MUST ALWAYS BE MARKED "FIRST TIME BOUND."  IT IS NECESSARY TO SEND A PRINTOUT SHOWING THE LABELING INFORMATION (910 FIELD) ON OSCAR FOR "FIRST TIME BOUND" PIECES.

Color.  For first-time bound titles, you may choose a buckram cloth color.  Indicate here from using the choice from the Commercial Library Binding Cloth Color Chart found on the last page of this Manual.

 Call number.  Indicate the volumes full call number.  Include the title's copy number (if not c.1).  Write in "c.1" only if your location binds 2 copies of the same title and the one you're sending is c.1.

Volume/whole number  If the title is to be bound by volume number,  include that number in this space on the streamer.  If the title is to be bound by running number or whole number), include that information in this space on the streamer.  (A publication is seldom bound by both volume and whole number.)

Months/Numbers - Parts/Pages.  Include here specific information by months, numbers, parts or pages only if the volume is split.  However, never use more than one of these designations.  When there are questions, please check with Serial Cataloging.

 Year.  Include here the year of the publication.  Check the volume for years that are covered.  Assure that all years are included here.

Remarks.  Include here special information that will assist Bindery Preparation or Serial Cataloging staff when processing the title.  For example, "title varies" or "replacement."

Preparer's initials.  Include here your initials.

NOTE:   Generally, serial issues are bound in the order in which they were received by Bindery Preparation.  Please check the order of serials issues carefully prior to forwarding to Bindery Preparation.
 

Forward to Bindery Preparation with the monthly binding quota.
 

 Please consult Bindery Preparation for "Incomplete Volume" Streamer streamers.
 
 

 (please include an item record printout with each title)

OSCAR Status Update Procedure.

     In OSCAR:

•    Update the item record's status to "b" ("at binding")
•    Insert a note into the "staff note" field to include :"XL mm-dd-yy" serial binding, month-day-year sent)
•    Include an item record printout with each title

Completing the goldenrod "Incomplete volume" streamer.

 Library.  Library location's three-letter code.

  First time bound?  Indicate if this is the first time this title has been sent for commercial library binding.

• Please be aware that if a serial title has changed sufficiently to justify a CALL NUMBER change, it is considered a "first time bound" title.  This is true even if it is only the continuation of an old title (i.e., the volume numbering continues rather than starts over with v.1.)  Please indicate earlier/later title and call number in "remarks" at the bottom of the streamer.

IF THE CALL NUMBER CHANGES, THE TITLE MUST ALWAYS BE MARKED"FIRST TIME BOUND."  IT IS NECESSARY TO SEND A PRINTOUT SHOWING THE LABELING INFORMATION (910 FIELD) ON OSCAR FOR "FIRST TIME BOUND" PIECES.

Color.  For first-time bound titles, you may choose a buckram cloth color.  Indicate here from using the choice from the Commercial Library Binding Cloth Color Chart found on the last page of this Manual.

Call number.  Indicate the volumes full call number.  Include the title's copy number (if not c.1).  Write in "c.1" only if your location binds 2 copies of the same title and the one you're sending is c.1.

 Volume/whole number.  If the title is to be bound by volume number,  include that  number in this space on the streamer.  If by running number (or whole number), include that information in this space on the streamer.  (A publication is seldom bound by both volume and whole number.)

Months/Numbers - Parts/Pages.  Include here specific information by months, numbers, parts or pages only if the volume is split.  However, never use more than one of these designations.  When there are questions, please check with Serial Cataloging.

Year.  Include here the year of the publication.  Check the volume for years that are covered.  Assure that all years are included here.

 Issues missing.  Include here the specific issues lacking from this to-be- bound serial, following standard labeling guidelines for this title.  "Missing Issue" sheet:  Insert a "missing issues" sheet that is to be bound in the front of the volume.  An example and explanation of this sheet follows.

Remarks.  Include here special information that will assist Bindery Preparation or Serial Cataloging staff when processing the title.  For example, "title varies" or "replacement."

Guidelines.  Generally, Libraries practice has been to allow three (3) years before binding incomplete volumes.  However, the decision to bind incomplete serial volumes is at the collection managers' discretion.

  Preparer's initials.  Include here your initials.

NOTE:   Generally, serial issues are bound in the order in which they were received by Bindery Preparation.  Please check the order of serials issues carefully prior to forwarding to Bindery Preparation.
 
 

Forward to Bindery Preparation with the monthly binding quota
 
 

• "Missing Issues" sheets are available from the Libraries Supply Room.

"Missing Issues" sheets should be included
 

•  for serial volume bound as incomplete; or
• when special problems are present.  For example:

Steps for Completing the "Missing Issues" sheet:
 

•   Title of volume as it will appear on the spine

•   "Unique I.D." (i.e., volume, year, whole number)

•   Year of publication

Trim size:

 The sheet should be the same size as the serial being bound.  Rather than folding the edges when the sheet is too large, trim off the   excess paper.  If the journal is the same size as the sheet, Please do not  trim.
 
 

Definition
 

•  In the context of library binding, a monograph is defined as one unit of textual or graphic material that is bound as a single unit.

• Monographic sets are monographs that are issued in several volumes and are bound separately but generally with matching bookcloth colors.

Binding specifications
 

• "Monograph" binding is provided for those volumes -- issued by their publishers as paperbound or hardcover editions -- that require the most durable binding.  This binding style is more durable than the "economy paperback" style (outlined in pages 22-24 of this Manual), and is appropriate to larger, heavier, more heavily-used volumes.

•  Volumes originally issued in signatures (folded sections) will be recased (new cover added only) when the sewing structure is intact.

•  All other Monograph-style bindings will be adhesive bound or oversewn, depending upon paper quality, paper flexibility, and inner margins.

•  All cloth used is durable F-grade buckram.

 Textblocks will be rounded or flatback, depending upon the original spine shape and the technique used for leaf attachment.

 All will have wide outside joints and strong inner hinge attachment.
 
 

Call number.  Be sure that the call number of the book, including the three-letter location code, is present on the verso of the title page.

   OSCAR update.

•  Update the item record's status to "b" ("at bindery")
•  Insert a note into the "staff note" field to include: "BR mm-dd-yy" ( book rebinding, month-day-year sent)
• Include an item record printout with each volume.

Monographic sets: color.  If you send volumes from a monographic set, check to see if other volumes from the set have been bound previously;  if so, please indicate on the OSCAR printout the color to be matched.

 Monographic sets:  bound together.  If volumes of a monographic set are to be bound together, please be sure they are cataloged as one volume.

 Copy number.  If the volume is not "c.1" please circle the copy number on the OSCAR printout.

Publisher's covers and binders.  Please do not remove original covers or binders;  these may be title pages or cover titles of value in the binding preparation process.

   Saving original covers.  Original paperback volume covers may be saved and bound in with the volume.  Make a note on the OSCAR printout if the covers are to be retained.

   Forward to Bindery Preparation with the monthly binding quota.
 
 
 

Example of an OSCAR printout for monograph sent for binding.
 

CALL # DG737 .B6914 1983
AUTHOR Brucker, Gene A
TITLE Florence, the Golden Age, 1138-1737. Italian
TITLE Firenze, 1138-1737, l'impero del fiorino / Gene Adam Brucker ;
I38620911 Last updated: 08-05-98 Created: 05-23-94 Revision: 26
01 COPY #: 1 08 PATRON#: 0 15 RECAL DA: - - 21 INTL USE : 0
02 ICODE1: 1 09 LPATRON:1084755 16 TOT CHKOUT: 3 22 COPY USE: 0
03 ICODE2: - 10 LCHKIN:06-25-98 17 TOT RENEW: 16 23 IMESSAGE:
04 I TYPE: 0 11 # RENEWALS: 0 18 LOCATION: mais 24 OPACMSG:
05 PRICE: $0.00 12 # OVERDUE: 0 19 LOANRULE: 0 25 YTDCIRC: 1
06 OUT: - - 13 ODUE DAT: - - 20 STATUS: b 26 PYRCIRC: 0
07 DUE DATE: - - 14 IUSE3: 0
27 945 |u00000
28 945 |q00000
29 945 |r00006
30 BARCODE 32435003460912
31 STAFF NOTE br 8/5/98

Definition

In the context of library binding, an economy paperback volume is defined as a monograph bound as a single unit in softcover or paperbound format.  "Economy paperbacks" meet the following physical criteria:
 

•  12 inches or less in height
•  10 inches or less in width
• 1-1/2 inches or less in thickness
• do not require a pocket
• at least 1/4 inch in inner margin
•  not spiral or plastic comb bound
• not issued as hardcover volumes
• not preferably bound as "pamphlets"

      An "Economy Paperback" binding is provided for those volumes -- issued by their publishers as paperbound editions -- that do not require or should not receive the more durable "Monograph" binding.  This binding style is most appropriate to lower-use and/or thin, lightweight paperbound volumes.

• Volumes issued in signature sections by the publisher will be recased if the original sewing is intact.

•  All other volumes will be adhesive bound

•  All will receive hardcover bindings covered with lightweight cloth.
• All exhibit the flatback style.
• All spine lettering, including call number, will run vertically.
• All will have the wide joint and hinge.

Call number.  Be sure that the call number of the book, including the three-letter location code, is present on the verso of the title page.

OSCAR update.

• Update the item record's status to "b" ("at bindery")
• Insert a note into the "staff note" field to include:"PS mm-dd-yy" (paperback style binding,month-day-year sent)I
• Include an item record printout with each volume.

• 12 inches or less in height
•  10 inches or less in width
•  1-1/2 inches or less in thickness
•  do not require a pocket
•  at least 1/4 inch in inner margin
• not spiral or plastic comb bound
• not issued as hardcover volumes
• not preferably bound as "pamphlets."

"Squareness" of the book:  Economy paperback binding requires that the original volume still have a "square" textblock shape.  If the volume has become warped and misshapen by usage, the volume needs to be bound as in the "Monograph" style.

 "Glossy" paper:  Paperbacks with glossy paper may be candidates for economy style if the book is not too heavy.

 Foldouts:  Foldouts from paperback volumes are not a limitation.

Borderline cases:  If it is not possible for the paperback book to be sent as an economy paperback style, Bindery Preparation staff will forward to the bindery as a "Monograph"-style binding.

 Color.  Because there is a limited bookcloth color choice for the economy paperback style, the bindery generally randomly selects a cloth color for bound paperbacks.

  Monographic sets: color.  If you send volumes from a monographic set, it is advisable to send the entire set all together to assure that the same cloth color is used.

   Monographic sets:  bound together.  If volumes of a monographic set are to be bound together, please be sure they are cataloged as one volume.

   Forward to Bindery Preparation with the monthly binding quota.
 
 

Example of an OSCAR printout for economy paperback

CALL # F1410 .P37 1969
AUTHOR Pendle, George
TITLE A history of Latin America
IMPRINT Harmondsworth, Penguin [1969]
I28978328 Last updated: 08-06-98 Created: 05-17-94 Revision: 8
01 COPY #: 1 08 PATRON#: 0 15 RECAL DA: - - 21 INTL USE : 0
02 ICODE1: 1 09 LPATRON:1206390 16 TOT CHKOUT: 2 22 COPY USE: 0
03 ICODE2: - 10 LCHKIN:06-14-98 17 TOT RENEW: 1 23 IMESSAGE:
04 I TYPE: 0 11 # RENEWALS: 0 18 LOCATION: mais 24 OPACMSG:
05 PRICE: $0.00 12 # OVERDUE: 0 19 LOANRULE: 0 25 YTDCIRC: 2
06 OUT: - - 13 ODUE DAT: - - 20 STATUS: b 26 PYRCIRC: 0
07 DUE DATE: - - 14 IUSE3: 0
27 945 |u00001
28 945 |q00010
29 945 |r00000
30 BARCODE 32435016575102
31 STAFF NOTE ps 8/6/98
 
 
 

Definition

 In the context of library binding, a pamphlet is defined as a thin, small-format publication (generally a monograph) that is generally fewer than 50 pages, and sewn or stapled through the center fold of its single section.

Binding specifications
 

• "Pamphlet" binding is provided for those volumes that require a page attachment that involves sewing through a single-section center fold into a pamphlet binder.
• Pamphlets are sewn into binders trimmed to the pamphlet's size, with opaque pressboard back covers and clear polyester front covers.  Spines are composed of white Tyvek
• Pamphlets receive spine labeling inhouse within the Collection Maintenance Division (unlike other library bindings which are foil-stamped within the bindery).

• Sewn or stapled-through-the-centerfold (single-signature) volumes (monographs):

•  Such volumes are to be sent directly to Bindery Preparation, room 037 Main Library, whence they are forwarded to the commercial bindery for pamphlet binding.  The binder will sew through the fold (for maximum flexibility and openability) into a pamphlet binder with clear front and white spine strip.

  Single-section, sewn/stapled through centerfold section monographs.

   Steps to Inform Users of Oscar/Felix that an Item Was Sent to Preservatio (in order):
 

• Update the item record's status to "b" ("at bindery");
• Insert a note into the "staff note" field to include:"PAM mm-dd-yy" (pamphlet bind, month-day-year sent)
• Include a printout of the OSCAR item record with the volume (Fig. 1);
• circle or highlight the copy number on the printout;
• if a specific spine color is required to match a set, indicate color choice on    the printout.
• Call number labeling is done in the Collection Maintenance Division after the item returns from the bindery.

• Generally, serials retained for the permanent collections are to be routinely forwarded to Bindery Preparation, with status updates included into the item record on OSCAR.  (For specifics, PREPARATION OF SERIALS in this Manual.)

•  However, single issues or volumes comprised of multiple thin issues (up to 1/2 inch total thickness) may be treated as a "pamphlet" for binding.

 Steps to Inform Users of Oscar/Felix that an Item Was Sent to Preservation:
 

• Update the item record's status to "b" ("at bindery");
• Insert a note into the "staff note" field to include: "PAM mm-dd-yy" (pamphlet bind, month-day-year sent)
• Include a printout of the OSCAR item record with the volume
• Circle or highlight the copy number on the printout;

•   For new titles, or titles that have been only pamphlet bound in the past, indicate preferred color choice (blue, red, green, brown, or black) on the printout.  The "default" color is white; the alternative colors ar applied in Collection Maintenance after binding.

NOTE: It is not necessary to indicate a color preference for titles that have been previously bound as regular serials ("XL") because the color information exists in the bindery files.
 

• Labeling is done in Collection Maintenance after binding.   Pamphlets that require re-labeling should also be sent to Collection Maintenance.

"Flat-back" paperback books:  adhesive-bound, sewn multi-signature, or  unbound photocopy facsimile volumes (monographs):
 

• Such volumes are routinely forwarded to the commercial library bindery for "Monograph" or "Economy paperback" hard-cover bindings.  For specifics, see PREPARATION OF MONOGRAPHS and PREPARATION OF ECONOMY PAPERBACKS in this Manual.

"RUSH" pamphlet binding:
 

•  Upon request, each of the above categories of materials can be pamphlet bound inhouse in the Collection Maintenance Division on a "rush" basis.  These materials are to be accompanied by a yellow "rush" streamer and the standard Collection Maintenance Streamer.  An OSCAR update should be made prior to the item being forwarded to Collection Maintenance.

Forward to Bindery Preparation with the monthly binding quota.

Example of an OSCAR printout for pamphlet binding.

CALL # PA5624.E85 A57 1983
AUTHOR Meskos, Markos
TITLE Anth{229}e sto katarameno phidi / Markos Meskos
IMPRINT Ath{229}ena : Hypsilon/Vivlia, 1983
I70722237 Last updated: 07-06-98 Created: 06-03-98 Revision: 2
01 COPY #: 1 08 PATRON#: 0 15 RECAL DA: - - 21 INTL USE : 0
02 ICODE1: 1 09 LPATRON: 0 16 TOT CHKOUT: 0 22 COPY USE: 0
03 ICODE2: - 10 LCHKIN: - - 17 TOT RENEW: 0 23 IMESSAGE:
04 I TYPE: 0 11 # RENEWALS: 0 18 LOCATION: mais 24 OPACMSG:
05 PRICE: $0.00 12 # OVERDUE: 0 19 LOANRULE: 0 25 YTDCIRC: 0
06 OUT: - - 13 ODUE DAT: - - 20 STATUS: b 26 PYRCIRC: 0
07 DUE DATE: - - 14 IUSE3: 0
27 BARCODE 32435057646051
28 STAFF NOTE 7/6/98 pam

Definition

In the context of library binding, Masters Theses are relatively homogeneous textual materials requiring a standardized library binding.  Undergraduate Honors Theses are similar in format but with significant differences in appearance after binding.
 

Binding specifications

      Masters theses are nearly always 8-1/2 x 11-inch-format paper bound in black buckram, with gold foil lettering on the spine edge only.  Honors theses are similar in format and bound in red buckram.

 Page attachment is generally double-fan adhesive.

 Special features such as pockets, fold-outs, and other additions to the text are routinely bound in with the text.
 
 

   Masters and honors theses are received from the Cataloging Department for commercial binding after catalog processing.

   Bindery Preparation prepares theses for binding, ships to bindery, provides a cursory inspection upon return from the bindery, and distributes via the library delivery system to designated campus libraries.

 Please follow these procedures for correcting call number and titling errors:

  Labeling corrections: bound serial volumes (Send to Bindery Preparation Div.)

This includes: bound serial volumes with erroneous information stamped on the spine.
Recommended procedure: These bound serial volumes are to be forwarded to the Bindery Preparation Division, room 037 Main Library, for processing and return.
 

Steps to Inform Users of Oscar/Felix that an Item Was Sent to Preservation (in Order):
 

•  Update the item record's status to "b" ("sent for binding"
• Insert a note into the "staff note" field to include:"LA mm-dd-yy" (shorthand for: labeling correction, month-day-year sent)\
• Forward the item to Bindery Preparation via library delivery routines.

This includes: books and other materials with erroneous call numbers that appear onthe item's spine or cover.  (That is, items with incorrectly typed labels (verso of the title page and the item label do not match.books and other materials with missing call number labels

This does NOT include:
 

• Apparent errors in the call number pencilled on the verso of the title page (which have been identified because of a discrepancy between the item's verso call number information and OSCAR, or for other reason).  These errors are to be sent to the Catalog Maintenance Section, room.031 Main Library, for correction.

•  Update the item record's status to "r" ("sent to preservation for handling")
•  insert a note into the "staff note" field to include: "LA mm-dd-yy" (labeling correction, month-day-year sent
• Complete and insert a Collection Maintenance Streamer.
• Include an OSCAR item record printout.Forward the item to the Collection Maintenance Division via library delivery routines.

Example of an OSCAR printout for label correction.

CALL # RM1 .D8
TITLE Drugs (Basel, Switzerland)
TITLE Drugs
IMPRINT Basel ; New York : S. Karger, 1971-
I70756065 Last updated: 08-07-98 Created: 06-09-98 Revision: 4
01 COPY #: 1 08 PATRON#: 0 15 RECAL DA: - - 21 INTL USE : 0
02 ICODE1: 3 09 LPATRON: 0 16 TOT CHKOUT: 0 22 COPY USE: 0
03 ICODE2: - 10 LCHKIN: - - 17 TOT RENEW: 0 23 IMESSAGE:
04 I TYPE: 1 11 # RENEWALS: 0 18 LOCATION: bplp 24 OPACMSG:
05 PRICE: $0.00 12 # OVERDUE: 0 19 LOANRULE: 0 25 YTDCIRC: 0
06 OUT: - - 13 ODUE DAT: - - 20 STATUS: b 26 PYRCIRC: 0
07 DUE DATE: - - 14 IUSE3: 0
27 VOLUME v.48-50suppl.
28 BARCODE 32435058096090
29 YEAR 1994-1995
30 STAFF NOTE LA 08-06-98 sjw

  Commercial library bookbindings are generally very durable and can withstand considerable heavy usage.  However, bindings do fail as the result of that heavy usage or due to imperfect page attachment during binding.  As soon as such volumes are discovered, they should be returned to Bindery Preparation for return to the bindery for a rebinding.

 These volumes are characterized by:
 

•  volumes with pages coming loose, and
• volumes with printed lettering rubbing or rubbed off from the spine.

 Please follow these procedures for sending failed bindings for rebinding.

 Steps to Inform Oscar/Felix that an Item Was Sent to Preservation (in order):

• Update the item record's status to "b" ("sent for   binding")
• Insert a note into the "staff note" field to include "rebind mm-dd-yy"    (rebind, month-day-year sent).
• Identify the piece as a rebind when sending with your regular binding quota.  Forward the item to Bindery Preparation via library delivery routines.

Return to Bindery Preparation