The Ohio State University Libraries: QuickNotes

August 24, 2005

Second Annual Research on Research Showcase

Technology Enhanced Learning and Research will host the second annual ìResearch on Research Faculty-Student Showcaseî from 3-5 p.m. August 25 in the Digital Union, located on the third floor of the Science and Engineering Library. The event is open to the public and features electronic poster sessions demonstrating the multimedia research ePortfolios created by faculty/student ePartnership teams funded by TELR's 2005 Research on Research grants program. The ePartnership teams completed the work over the summer in the Digital Union.

See: http://cio.osu.edu/communications/community/2005/R2showcase05.html

net.TUTOR Moves to a New Server

The Web pages formerly stored on the gateway.lib.ohio-state.edu server have moved to a new location.† Please update any links or bookmarks to the new addresses below:

Please contact Nancy O'Hanlon (ohanlon.1@osu.edu) if you have questions or concerns.

Nomination Period is Now Open for the Second Annual

Library Teaching Awards The Instruction and Outreach Committee is now open to receive nominations for the two Libraries Teaching Awards. Nomination deadline for both awards is October 1, 2005. Send all nominations and support documentation to:

As Joe Branin said at the 2003 Instruction In-Service Day, the University Libraries are a teaching library. Instruction comes from many individuals who create, deliver, evaluate, and modify a tremendous number of teaching situations year after year. The Library Teaching Awards provide a means of rewarding quality instruction within the Libraries; and also serve to align the Libraries with the rest of the Ohio State University campus for recognition as a teaching unit and as a vital partner in the educational goals of the institution.

The University Libraries Annual Teaching Excellence Award - Honors one person who has created and delivered exemplary innovative instruction programs over a single year from Summer Quarter 2004 to Spring Quarter 2005. This award recognizes unique online or in-person instruction in fulfillment of the appointment, promotion, and tenure performance criteria required of all faculty librarians.
Nomination Process -
You may nominate any faculty librarian or you may nominate yourself. All librarians who engage in teaching are encouraged to apply. Candidates from the previous year are welcome to update and resubmit their nominations. Simply complete a Teaching Portfolio detailing your instructional activities and behaviors and send to Fred Roecker, Chair, Instruction and Outreach Committee (roecker.1@osu.edu).
See Teaching Portfolio instruction details at: library.osu.edu/sites/staff/ioc/teachaward/
The Instruction and Outreach Committee will collect and judge applications based on criteria outlined in the Teaching Portfolio. Recommendations for the Annual Teaching Excellence Award recipient will be sent to the director for a final decision. Previous Annual Teaching Excellence Award recipient -
2003-2004: Carol Powell, Prior Health Sciences Library
The Virginia Tiefel Achievement in Teaching Award - Recognizes significant contributions to instruction in the Libraries over five or more years to reward quality, innovation, and professionalism in all aspects of teaching.
Nomination Process - Faculty librarian candidates for this award must be nominated by another person. Compile a narrative detailing the candidate's instructional activities, two letters of recommendation from people outside the Libraries, and a copy of the person's current CV, and send to Fred Roecker, Chair, Instruction and Outreach Committee. Candidates from the previous year are welcome to update and resubmit their nominations.
See nomination instruction details at: library.osu.edu/sites/staff/ioc/teachaward/
The Instruction and Outreach Committee will evaluate all nominations and support documentation, then recommend the Achievement Award recipient to the Director of Libraries for a final decision.
Previous Achievement Award recipient - 2004: Nancy O'Hanlon, Instruction Office
Recognition - A monetary award will be presented to the recipients at the annual Instruction In-Service Day on Friday, December 9, 2005. Announcements of the recipients will be made in appropriate communications venues.
Questions?
Please contact Fred Roecker (292-5172 roecker.1@osu.edu) or any member of the Instruction and Outreach Committee:

August 16, 2005

"Welcome Week" Volunteers Needed

The Libraries has a variety of activities planned for Welcome Week, September 19 ñ 23, and we need library faculty and staff to help. Please take a look at the list below and lend us your support.

Monday, September 19, Student Involvement Fair: The Libraries will have a table on the Oval with all the other campus groups between 12 and 4 pm. Volunteers are needed to staff the table. If you would like to volunteer or have materials you would like to make available as handouts, please contact Fred Roecker (roecker.1@osu.edu 2-5172 ).

Tuesday, September 20, Digital Library Story Booth: A booth will be set up in Main Library from 11 am to 2 pm to videotape people's stories about libraries, books, and reading. Each person will have up to 5 minutes. The tape will be edited and shown later in the week on monitors in the library. Each participant will receive a small token and an entry in a drawing for prizes. Volunteers are needed during this time to register participants. We also would like to have student employees to help "prime" the participants with questions during the videotaping. If you would like to volunteer for this project or know of some outgoing student workers who would like to participate (we would pay the students, of course), please contact Nancy Courtney (courtney.24@osu.edu 8-8771).

Wednesday, September 21, Food table and handouts in the Science & Engineering Library arcade from 10 a.m. to 4 p.m. There may be a popcorn machine and snow cone machine. If you would like to staff the table, please contact Marty Jamison (jamison.1@osu.edu 2-3046). Tours of various department libraries on the hour from 10 a.m. to 4 p.m. If you have not yet volunteered your library to provide tours and would like to, please contact Marty Jamison (jamison.1@osu.edu 2-3046).

Thursday, September 22, Library Game Show: From 11 a.m. to 1 p.m. on the terrace outside Main Library (with rain alternative inside). Contestants will spin the wheel and answer questions in a variety of categories about OSU, books, or OSU libraries. Winners will receive a small prize and be entered in a drawing for a bigger prize. Wes Boomgaarden will emcee. We may also set up the popcorn and/or snow cone machine here as well. Volunteers are needed to help register contestants, hand out food, and other miscellaneous duties. Also, volunteers could help prepare the contest in advance. If you would like to volunteer for this activity, please contact Eboni Francis (francis.144 2-6125). Eboni is one of our residents, if you haven't met her yet.

Friday, September 23, Digital Safari: From 9 a.m. to 3 p.m. in Thompson Library. Contestants in teams of 2-4 will register at a table in Main Library and get a list of library locations and subjects that they then go out to photograph with a digital camera. Each team has one photographer and the other team members must be in each photograph. They then return to Main Library to have their photographs (which remain on the camera, no need to print out) validated by a volunteer. The members of each team that completes the list will receive a small prize and be entered in a drawing for a bigger prize. Volunteers are needed to staff the table, registering teams and validating photos. If you would like to volunteer for this activity, please contact Karen Diaz (diaz.28@osu.edu 7-6057).

Trends Affecting the OSU Libraries

August 24, 10 a.m. - 2 p.m.
Faculty Club Grand Lounge

WHO: Members of ASC and all interested Libraries' Faculty and Staff are encouraged to attend.

WHAT: Discussion of "Trends Affecting the OSU Libraries", the topic introduced at the August 1 ASC presentation by Sally Rogers. Learn more about the trends and participate in small group discussions that will provide input for decision making in the allocation of resources.

Lunch will be provided and pre-registration is required. Please respond to Marilyn Willhoff ( mailto:willhoff.1@osu.edu) no later than Thursday, August 18.

CAC Minutes for August 11 Now Available

http://library.osu.edu/sites/techservices/cac081105.htm

August 9, 2005

Webcast on Applying Fair Use Doctrine in Colleges and Universities August 23, 1-3:00 p.m. , 122 Thompson Library

Sponsored by the Colleges of the Arts & Sciences, University Libraries, and the Digital Union

Speaker: Wesley Blakeslee, Associate General Counsel, The Johns Hopkins University

Copyright issues are central to the mission of colleges and universities, but often copyright policies fail to reflect the current legal landscape. Actual "fair use" doctrine has been somewhat neglected by colleges' reliance on the Classroom Guidelines negotiated by publishers, authors, and educators in advance of the Copyright Act of 1976. The Classroom Guidelines are not legally binding, but educators have found them attractive due to their formulaic nature. However, institutional leaders must learn to understand current fair use doctrine and craft institutional policies around it in order to ensure legal compliance. Applying Fair Use Doctrine in Colleges and Universities will help institutions:

* Understand the origins and evolution of fair use * Determine if the use of a particular work is fair under the law * Learn how fair use applies to materials used in the classroom * Understand how fair use pertains to electronic reserves * Craft policy around fair use doctrine

This event is free to the university community.† Please join your colleagues for an informational afternoon.† For more information and a full agenda of the webcast, please see https://www.academicimpressions.com/web_conferences/0805_fair_use.php

Library Staff Appreciation Cookout, August 22, 11:30 a.m. ñ 1:30 p.m.

North side of Thompson Library.† Please wear your ID badges and encourage your students to wear their IDs as well. The Library Director's Awards will be announced. Rain site will be the lounge and basement of Thompson Library.

Highlights of the July 20th Collection Managers' Forum are now available:

http://library.osu.edu/sites/techservices/cmf072005.htm

Macy's "Friends and Family" discounts, GMAC "Great Moves" program, available from Human Resources.

The Human Resources Department has Macy's "Friends and Family"†discount shopping cards that are valid for purchases made Wednesday, August 17 through Sunday, August 21.

The Human Resources Department has new brochures, provided by General Motors Acceptance Corporation (GMAC), regarding updates to their GREAT MOVES program.†University Staff and Faculty enjoy many updated benefits, including real estate services, home equity loans and lines of credit, not to mention their GM Supplier Discount program, providing employee pricing plus 4% on new and used General Motors vehicle purchases.

OCLC Distinguished Seminar SeriesListening to What We're Seeing, Diana G. Oblinger, Ph.D., Vice President, EDUCAUSE, August 25, 2005, 9:30-11:00 am (Presentation), 11:00-11:30 am (Reception)

OCLC Online Computer Library Center, Inc.
Kilgour Auditorium
6565 Frantz Road
Dublin, OH 43017-3395

This presentation is free and open to the public.

Overview:
One student walks across campus listening to an iPod; another is engrossed in text messaging on her cell phone. During class, they re Googling, IMing and playing games often at the same time. More likely to use the library as a gathering place than a resource, this is the Net Generation. They co-exist beside older students who are juggling work, childcare and eldercare. Do we understand our learners? What do their experiences, attitudes and expectations mean for educational institutions?

In her presentation, Dr. Diana Oblinger will help participants listen to what we are seeing and respond.

As Vice President for EDUCAUSE, Dr. Oblinger is responsible for the association s teaching and learning activities and the direction of the EDUCAUSE Learning Initiative. EDUCAUSE is a nonprofit association whose mission is to advance higher education by promoting the intelligent use of information technology. The current membership comprises nearly 1,900 colleges, universities and education organizations.

Known for her leadership in teaching and learning with technology as well as distributed learning, Dr. Oblinger serves on a variety of boards including the National Science Foundation s Directorate of Education and Human Resources, the National Academies Forum on Information Technology and Research Universities and the University of Texas TeleCampus. She also chairs the National Visiting Committee for the National Science Digital Library project for the National Science Foundation. Previously, Dr. Oblinger was a consultant and Senior Fellow for the EDUCAUSE Center for Applied Research and served as the Vice President for Information Resources and the Chief Information Officer for the University of North Carolina system.

Dr. Oblinger is a frequent keynote speaker as well as the co-author of the book What Business Wants from Higher Education which received the 1999 Frandson Award for best literature in continuing education.

Background information:
Diana G. Oblinger, Ph.D. http://www.educause.edu/PeerDirectory/750?ID=28818

"Educating the Net Generation," ed. Diana G. Oblinger and James. L. Oblinger (2005). http://www.educause.edu/educatingthenetgen/

"Boomers, Gen-Xers and Millennials: Understanding the New Students," by Diana Oblinger (EDUCAUSE Review, July/August 2003). http://www.educause.edu/ir/library/pdf/erm0342.pdf

EDUCAUSE http://www.educause.edu

Maps available online at < a href="http://www.oclc.org/about/headquarters/maps/ ">http://www.oclc.org/about/headquarters/maps/

You are welcome to attend this presentation. Registering in advance allows us to plan sufficient refreshments and to alert you if for any reason the lecture needs to be rescheduled. Advance registration is encouraged, but not required.

Please RSVP by August 22 by emailing disbrowk@oclc.org or calling the OCLC Office of Research at (614) 764-6073 indicating your name, affiliation, and telephone number.

Distinguished Seminar Series lectures are available online as PowerPoint and MP3 files shortly after the lecture at http://www.oclc.org/research/dss/.

August 2, 2005

Renovation Committee

Wednesday, August 3, 1:00 - 2:30, Room 122

1:00 Renovation updates: Wes
1:30 Swing space updates: Ryan
1:45 Renovation & moving communication plans: Larry
2: 25 Future agenda items
2:30 Adjourn

Thompson Library Renovation Update

Planning efforts
Design development phase coming to an end
The ìdesign developmentî phase (or, in the language of architecture, ìDDî) is coming to closure after about eight months of work by Acock Associates, Gund Partners, the University Architectís Office (formerly Facilities Planning and Development), and the Libraries. As the DD phase concludes, the locations of units and functions are set firmly in the buildingís floor plans, the building site plan is finalized, the exterior elevations (appearances) are agreed-upon, and myriad other details are developed.

Construction documents phase will begin shortly
With the completion of DD, the architects will begin the construction documents (ìCDî) process this summer. When the documents are completed in early winter, the University Architectís Office will then review those documents and start the competitive bidding phase in late winter 2006.

Fixtures, Furnishings and Equipment (FF&E)
Acock Associates, Gund, and Schooley-Caldwell / Interior Spaces staff will work with the Library in the coming year on the many details of ìFF&E,î including office layouts, furnishings, lighting, etc.

Capital Budget
We have received very positive news on our budget front. University Administration will present its capital budget requests with the Library project as its top priority for the next biennium. The amount to be requested is $45 million in state funds for 2007-08, and $16 million for 2009-10.

We learned last month additional positive news that an additional $3 million will be added to the Library projectís budget to compensate for construction-cost inflation expected as a result of the one-year delay in starting the project.

Swing Space preparations
At its July 8 meeting, the Universityís Board of Trustees formally granted approval for our project to enter into construction contracts, an important milestone for us, especially to begin the changes to Sullivant Hall and to the Ackerman Road facilities. Here is a brief summary of swing-space planning:

Sullivant Hall
* The changes at Sullivant Hallís EHS Library have begun with the completion of the move of EHS monographs and theses to the Main stacks at the Thompson Library.
* The compact shelving system on the ground floor (room 005) of Sullivant is being refurbished by SpaceSaver Corporation, to prepare for the move of the EHS journal collections to this area.
* Sullivant rooms 210 and 266, which currently house the EHS journals, will become a ìlearning commonsî housing computing stations for individual and group work. This promises to be a very attractive and popular area for students, and is expected to be completed by November.
* Power and data lines will be augmented to rectify existing problems in these areas, and to prepare for added network traffic in the EHS Library.
* Later, in late fall or early winter, a loading dock will built on the south side of Sullivant Hall, and a new freight elevator will be installed to make the building more accommodating for moving materials in and out of the building.

Ackerman Road facilities
* Construction work to prepare Ackerman Road office and warehouse spaces for library collections and services will begin in mid winter 2006.
* Shelving will be installed in Building 7 of the facility during mid-winter.
* The City of Columbus has provided specific postal addresses for this 8-building complex formerly owned by the ABB firm, and known to us as 650 Ackerman Road. The Libraries will occupy Buildings 5, 6 and 7, whose addresses are, respectively, 600, 630 and 610 Ackerman Road. Directional road signs will be in place in early November of this year.
* A bus transportation route to/from our facility and central campus is being developed in consultation with Transportation & Parking, Student Affairs, and others.
* Document delivery enhancements are being developed.

The Book Depository
* Rare Books & Manuscripts and Book Depository personnel have been moving and processing collections from the Thompson Library to specially-secured sections of the Depository since January. These materials will be accessible to readers through the Archives reading room during the period of the renovation.
* When Rare Books & Manuscripts has completed its move in mid-2006, we expect the Book Depository to be at full capacity. We are seeking funding for a phase-3 addition to the Depository, but State funding has not yet been lined up for this purpose.

Planning for vacating the Library to swing spaces
A tremendous amount of detailed planning is required for our move out of the Thompson Library next summer. Some of this has begun, but much of remains. A concerted effort will be underway soon to communicate changes and plans to our clientele.

The future Tech Center at Sullivant Hall
The draft Program of Requirements (PoR) for the future Sullivant Hall Technical Center ñ which is planned to house Technical Services, Preservation, and IT units -- will be revisited this fall and winter. The Tech Center is scheduled at this time to be ready for use in the fall of 2010.

Questions? Comments?
Questions and comments about the project may be directed to Wes Boomgaarden.

Digital Symposium Set for September 16

The Ohio Preservation Council and the Ohio Library Council are co-sponsoring: Basic Considerations for Digitization: Providing Access to Special Collections - a symposium with a moderated panel will help librarians, archivists, and others better understand how digitization can assist with access, preservation, and management of special collection resources. Topics to be covered will include basic start-up needs; selection of items for digitization; preparation of original documents; and preservation of the electronic data, its migration, and future access.

Panelists:
Susan M. Allen - Digital Library Leader, Worthington Libraries
Judy Cobb ñ Education and Planning, OCLC Digital Collection and Metadata Services
Geoffrey D. Smith - Professor and Head of Rare Books and Manuscripts, OSU
Amy McCrory - Archivist, Cartoon Research Library, Wexner Center, OSU

Moderators:
Eric Honneffer-Document Conservator, Bowling Green State University, OPC
Vice Chair
Angela O'Neal-Digital Projects Manager, Ohio Historical Society

Friday, September 16, 2005
9 a.m. to 3 p.m.
The Medical Heritage Center, OSU
Registration is available at: http://opc.ohionet.org/
Information packet, continental breakfast, refreshments, and lunch are included:
OPC and OLC Members - $35
Non-Members- $65
Only 125 seats available

Registrants are encouraged to send questions to fhonnef@bgnet.bgsu.edu, prior to September 16 for the moderated panel portion of the symposium.

Retain Your Rights When Publishing

Almost everyone who has ever published an article or book with a commercial publisher has signed a "publishing agreement". These are contractual type documents that frequently ask you to sign over all rights to your content for the publisher's use only. Most of us have signed these agreements without understanding the ramifications long term and the loss of our basic rights to our materials.

On Tuesday, August 9th from 11:30 a.m. - 1 p.m., I will host a "brown bag" session in the Main Library Room 122 to discuss this dilemma.†I will provide a brief background on your inherent copyrights to your own materials. Using language from actual agreements, I'll identify common language that is and is not acceptable. And finally, I'll provide some additional language to add to these agreements so you'll have the ability to use your pre-publication copy as the original copyright laws allow, including for coursepacks, electronic reserves, and storage in an institutional repository such as the Knowledge Bank.

Whether or not you've ever dealt with one of these agreements, I invite you to come and learn more about this timely topic and give me feedback on my presentation. If you have any questions, please feel free to contact me at any time. Thanks for interest.

Trisha L. Davis
Associate Professor
Head, Serials & Electronic Resources Dept.
The Ohio State University Libraries
1858 Neil Avenue Mall 404N
Columbus, OH 43210-1286
davis.115@osu.edu
Phone: 614-292-6314
Fax: 614-292-2015

The Ohio State University

www.osu.edu