| Committee Name | Membership | Frequency of Meetings | Function |
|---|---|---|---|
| *Method of Appointment: E=Elected; A=Appointed by the Director of Libraries; P=By virtue of position held |
|||
| Administrative Staff Conference (ASC) | Director, Assistant Directors, heads of major administrative divisions, others as designated by Director of Libraries Method of Appointment: P* Term: Indefinite |
Semi-monthly | Serves as an advisory and information sharing body in matters of library administration. |
| Advisory Committee on Research (ACR) | Six tenured Faculty members, one of whom is a member of the AP&T Committee Method of Appointment: A Term: 3 years |
Monthly | Promotes research activities and projects by library Faculty, recommends distribution of funds within the Libraries for this purpose when available, reviews SRA and FPL applications, and advises those engaged in research when requested. |
| Assessment Committee | Eleven member Faculty/Staff committee chaired by the Assistant Director for Public Services Method of Appointment: A Term: 3 years |
2nd and 4th Fridays | Conducts systematic and ongoing assessments of the Libraries' services, facilities, and operations using a variety of survey and assessment tools. Information gathered from these assessments will be used to benchmark best practices and help form recommendations for change in meeting user needs. |
| Circulation Supervisors Group | Meetings open to all Staff involved in circulation work Method of Appointment: P Term: Indefinite |
Monthly | Serves as a communications exchange forum to share information concerning all areas of circulation, e.g., OSCAR, student assistants, photocopiers. |
| Collections Advisory Council | Assistant Director for Collection Management (Chair); Assistant Director for Technical Services; Head, Serials/Electronic Resources Department; Head, Information Services Department; Representatives from the Health Sciences and Law Libraries; and six to eight additional Faculty members. Method of Appointment: A/P Term: 3 years |
Monthly | Serves as a forum for discussion of collections issues of library-wide concern; advises the Libraries' administration on the development and implementation of collections policies; serves as the coordinating body for specific collection projects and programs, reviews other collection topics at the request of the Libraries' Administration. |
| Committee on Appointment, Promotion, and Tenure (A, P, & T) | Twelve elected tenured Faculty members within the OSU Libraries with the rank of Associate Professor or Professor, plus the Procedures Oversight Designee (non-voting) Method of Appointment: E Term: 4 years |
Semi-monthly | Charged by the Faculty with responsibility for making official recommendations to the Director of Libraries concerning rank at appointment, peer reviews, tenure, promotion, and non-renewal of appointment |
| Committee on Faculty Benefits, Privileges, and Responsibilities (CFBPR) | Six Faculty members; Human Resources Manager Method of Appointment: A/P Term: 3 years |
As needed | Considers issues relating to Faculty benefits, obligations, and status; drafts Faculty documents; makes recommendations when appropriate; and administers Faculty travel/development funds. |
| Digital Initiatives Steering Committee |
Method of Appointment: A/P Term: 2 years |
Biweekly | Develop and maintain awareness of digital initiatives at other institutions; guide the policy, priority, budgetary, and Staffing decisions relative to the integration of digital initiatives into current organizational structures; identify opportunities for both funding and training and encourage and facilitate participation. |
| Diversity Committee | Six appointed members representing both Faculty and support Staff, plus the Human Resources Manager Method of Appointment: A/P Term: 3 years |
As needed | Oversee the Diversity Professional Residency Program and the OSU Libraries/Kent State School of Library and Information Science Fellowship, and recommend actions and/or policies that can improve the Libraries' diversity profile. |
| Executive Committee | Consists of the Director, Assistant Directors, and Staff officers Method of Appointment: P Term: Indefinite |
Weekly | Addresses library administrative matters as appropriate |
| Exhibits Committee | Head, Cartoon Research Library; Head, Rare Books & Manuscripts; Library Development Officer; Collections Conservator; University Archivist, and a representative from the Medical Heritage Center Method of Appointment: P Term: Indefinite |
As needed | Reponsible for exhibitions in the Sills Exhibit Hall, as well as loans of any OSUL materials for exhibition elsewhere. |
| Faculty Hearing Committee | Five members and five alternates selected from all tenured Faculty, except members of the Libraries' Executive Committee and current members of the Hearing Committee. Method of Appointment: E Term: 4 years |
As needed | Reviews complaints filed against Faculty and acts in accordance with Faculty rule 3335-5-04 (Hearing procedures against regular, regular clinical, and auxiliary Faculty members). |
| Faculty Review Board | Five elected members of the Faculty, excluding the Director and Assistant Directors. Method of Appointment: E Term: 2 years |
As needed | Provides informal and formal (if needed) appeals procedure for differences which cannot be settled through normal administrative channels, and which is free from interference, restraints, or reprisal. |
| Informal Board of Conflict Resolution | Five members, two Faculty and 3 support Staff, and five alternates, two Faculty and 3 support Staff. Method of Appointment: E Term: 2 years |
As needed | Offers informal mediation for non-union members of the Classified Civil Service and Administrative and Professional (A & P) Staff when a conflict develops between library employees (excluding student employees). |
| Information Technology Liaisons | Information Technology Division Personnel and designated representatives from the major functional areas of the Libraries Method of Appointment: P Term: Indefinite |
Quarterly | Serves as a forum for the discussion of information technology issues and concerns and provides a mechanism for disseminating current information about equipment, software, etc. to the Libraries' personnel. |
| Lecture Committee | Faculty/Staff committee composed of five members Method of Appointment: A/P Term: 3 years |
Monthly | Design a lecture series with a view to furthering Faculty/Staff development, as well as engaging the University community if appropriate. |
| Faculty Advisory Council | Seven Faculty members elected by the Faculty at large. Method of Appointment: E/P Term: 3 years |
Monthly or more frequently if needed. | Serves as a vehicle through which the Director and Assistant Directors consult the Faculty on matters of planning, policy, and other items of general interest. |
| Public Services Discussion Group | Librarians working in public services positions. Method of Appointment: P Term: Indefinite |
Monthly | Serves as a forum for the discussion of public services issues and concerns. |
| Risk Management Committee | Preservation Officer; Budget/Planning Officer; Main Library Facilities Coordinator; Collections Conservator; representatives from Main Library public services, Department Libraries, Preservation, Technical Services, Law Library and} Health Sciences Library. Method of Appointment: A/P Term: 3 years |
Monthly | Provide recommendations and contingency plans in order to protect people, collections, and property so as to meet the Libraries' mission statement. |
| Special Collections Roundtable | Heads and Curators of the five special collections, University Archives, Collections Conservator, and the manuscripts and rare book catalogers. Chaired by the Assistant Director for Special Collections and Archives Method of Appointment: P Term: Indefinite |
Semi-monthly | Discusses issues, collections, and procedures of common interest, and to coordinate policies and services. |
| Staff Advisory Council | Seven elected members of the Classified Civil Service and Administrative and Professional Staff representing four functional areas: Administrative and Auxiliary Services, Department and Undergraduate Libraries, Main Library Public Services, and Technical Services. Method of Appointment: E Term: 2 years; no more than 2 consecutive terms, but no limit on the total number of terms to be served. |
Monthly | Serves as a forum through which Staff can identify, discuss, and make recommendations to the Director with regard to Staff-related concerns. |
| Teaching and Education Committee | Faculty/Staff committee chaired by the Director of Library User Education Method of Appointment: A/P Term: 3 years |
Quarterly | The Teaching & Learning Committee is responsible for developing and steering resources and programs to promote teaching and learning in the University Libraries. The scope of responsibilities includes, but is not limited to, professional development of instructors, orientation, assessment, outreach, and the communication of these programs to targeted audiences. The Committee may create working groups for special projects. |
| Technical Services Committee | Assistant Director for Technical Services (Chair); Heads of the Cataloging, Special Collections Cataloging, Monographs, and Serials/Electronic Resources Departments; Preservation Officer; representatives to the statewide OhioLINK DMSC and the OSCAR/OhioLINK Users Committee; representatives from the Law, Health Sciences, Regional Campus Libraries and the Information Technology Department; and public services representatives from a large location library, a small location library, and a special collection or reading room within Main Library. Method of Appointment: A/P Term: 2 years |
Bimonthly | To coordinate and document technical services policy review and decision- making. To facilitate wide discussion of technical services policy questions among all interested constituencies including public services, Law Library, Health Sciences Library and regional campuses. To develop and document procedures for technical services activities which cross departmental lines. To more effectively deploy resources to investigate and develop draft policies using experts in the area as well as individuals most directly effected by the subsequent decisions. |
| Training Advisory Council | Faculty/Staff committee consisting of Human Resources Manager; Training Officer; Information Technology Department Reference Liaison; Technical Services training coordinator; and 6-8 additional Faculty/Staff Method of Appointment: A/P Term: 3 years |
Monthly | Ascertain training needs and offer advice and guidance relative to establishment and maintenance of an ongoing training program for the Libraries |
| Web Services Committee | Faculty/Staff committee consisting of the Communications Coordinator and representatives from the Catalog Support and Digital Resources Teams and the Reference Liaison from the IT Division, plus 10 additional Faculty/Staff.
Method of Appointment: A/P Term: 3 years | Monthly | Oversee, and make recommendations concerning, the functionality and use of the Libraries' Web site and OhioLINK by both the public and Libraries' personnel. |