Minutes
October 20, 2011
2:00 - 3:00
THO 204
Overview of draft strategic plan strategies for the theme "Collections: manage the evolution of the Libraries’ information resources to match the needs and behaviors of users, and to reflect the changing technologies and practices in publishing, research, and teaching" (Strieb) – review and discussion
Karla distributed a draft copy of the collections portion or the University Libraries Strategy Action Plan. Comments and suggestions are welcome regarding the sections labeled "tactic" and "sub Tactic" levels for putting strategies into practice.
Update on materials budget spending (Strieb)
Karla distributed a copy of the materials budget spending via email prior to the meeting. It illustrates a comparison between years 2009/10, 2010/11, and 2011/12. Expenditures for monographs are running ahead of previous years based on the percentage of the monographic budget used.
OhioLINK Update including fiscal situation and possible implications (Strieb/Dunham) – review and discussion
Karla discussed Ohiolink’s process of deciding how to deal with the lack of state capital funds that are needed to pay for journal packages that are part of the EJC. At this point no capital money is expected, but Ohiolink is attempting to negotiate prices on some packages and is also studying how to reduce or unbundle packages to reduce costs. Karla distributed a spreadsheet showing the costs for subscription packages and the funds needed to maintain each package.
Project to develop usage data collection for electronic resources (Kuehn) – report
Jennifer Kuehn, distributed a spreadsheet showing Ohiolink and OSU usage of journal packages provided by Ohiolink. The data some packages is incomplete due to missing statistics from publisher sites. The data should assist us with evaluating OSU’s need for each journal collection.
Plans for calling for new purchases (Kuehn) – report
Jennifer Kuehn announced that a program for using some of the library’s funds for large purchases will go forward beginning in November. Guidelines and a form are being developed, and collection managers will receive it next Month with a due date for proposals coming about a month later or in mid-December. The proposal form will be tested.
Update on "Task Force on Print Collections Management and Space Planning" (charge at http://library.osu.edu/staff/administration-reports/Chargeforspaceplanning.pdf) (Strieb/Kuehn) – report
Karla mentioned that the Task Force is forming to deal with collections and space issues. The committee background, charge and membership makeup were distributed via email before the meeting.