HIGHLIGHTS
COLLECTION MANAGERS' FORUM
April,19 2006
122 Main Library, 10:30-12:00
- ORTs: Access via Millennium (Deidra Herring)
Deidra went over a crib sheet distributed at the meeting, which will serve as a reminder to collection managers on how to pull up their fund activity reports via Millennium.- Note the layers of displays in Millennium
- Upon log-in in funds mode Millennium comes up with all funds listed to the left
- Note the tabs available when viewing a single fund
- To view a report for all of your funds scroll down on the left the the to the hierarchies and select by collection manager name
NOTE: *ORT workshops will be continued later, as some revisions are still needed
Changes to saved ORT? - just call MOD
- Serial Prioritization (Trisha Davis)
- Time to do annual review of spreadsheets (in the J: space)
- CAC will be looking at combined funds
- Looking at fund reports:
Remember difference between Free balance/cash balance. Cash balance does not consider encumbered amounts. - For annual review:
- Look at what is encumbered, not yet paid
- Consider cancellations, etc.; what won't be paid this year - "TF" label = titles transferred from one fund over to yours
- Average inflation this past year was about 6%
- Cancellations:
CM to be informed after the fact (so have the spreadsheet ready by 5/17)
- May 24th = Last date for any activity for continuations for this FY
- E-prices will be updated after May 24th:
- If your encumbrances with new e-prices go above allocations S/ER will cancel as prioritized on your spreadsheet
- Column on the spreadsheet called "scratch pad" for recording notes - Cancellation goal:
- Will cancel down so that titles only total 95% of your allocation - Next FY:
- You will have cash carry forward (amount not yet paid)
- Plus the annual allocation - Databases:
- Usage statistics available as aid in decision-making
- Contact Penny - E-prices - question/concern:
Q: Mono-sets could come sporadically; what if lots come in?
A: Can request adjustment on encumbrances
- New Electronic Resource Order Forms (Celeste Feather)
- Three forms now:
a)Trial b)Order c)Free
- Trial Request Form
- Fund code no longer needed - Order Form & Free Form
- Indicate whether it should be in database list
- Link to subject headings (very helpful if you select the terms) - Free Form
- Asks for fund code, but will not automatically switch to paid if free access expires
- Fund goes in the order, helps collection manager to pull up all titles related to a fund
- Trial Request Form
- Forms Recipients
- Streamlined who receives them
Jim & Trisha not receiving any directly
Celeste receives all of them
Mike, Penny or Farrell will receive others, as appropriate
- Three forms now:
- Knowledge Bank (Tom Cetwinski)
- New Groups/Collections
- Department of History:
"Vida Femenina" - longer run than held anywhere else
- American Indian Studies at OSU
- Now up to about 6000 items
- Question/Concern:
How to determine what should be cataloged in addition to being put in the Knowledge Bank with that metadata?
Ideal - to find some search mechanism that accesses both vs cataloging titles twice
Suggestion - have collection managers evaluate and recommend cataloging something (can subscribe to list to be alerted to what has been added)
- New Groups/Collections
- Copyright (Trisha Davis)
- Trisha to spend approx. 50% of her time this next year on copyright, as noted in a recent announcement
- Copyright web site to be developed, primarily answering FAQs
- Brochure distributed at the meeting, designed to inform faculty about basic copyright rights. Contact Trisha to request some.
- Generic e-mail address to be available for questions
- A lot of projects coming up, dealing with copyright
Education needed on many topics around campus
- reserves
- course packs
- Carmen - OhioLINK also currently has a copyright committee, which Trisha will sit on.
Working on an OhioLINK document with a recommended "Author's Addendum" - Scholarly Publishing Institute
This summer in CA, sponsered by ACRL & ARL. Trisha Davis, Tschera Connell,and Kathy Dean will attend.
- CIC Draft Document on Scholarly Communication
- Goal - to see more faculty retaining their own rights
- Goal - more faculty to publish in open access journals
- Goal - have 50% of faculty understand:
- retaining their rights
- what open access titles are
- retaining their rights
- Goal - to raise money to initiate some open access journals
***Special Collection Managers' Forum: Tuesday May 16th
Topics: end of the FY, closing books & next year's allocations.*** - Goal - to see more faculty retaining their own rights