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Course Enhancement Grant Proposals (Nancy Courtney)

• 26 course proposals submitted; 8 selected for funding, using criteria dtermined by the committee
• 5 proposals referred back to the applicants, who were encouraged to meet with their collection manager and discuss current options available
• All proposals will be put in shared server space as PDFs so that collection managers will see what kind of work is being done in their areas
• Winners will be posted on OSUL website after the award date of March 31

ORTS via Millennium Acquisitions (Marsha Hamilton)

• Training began on the revised ORT process, but was halted, due to technical difficulties
• Training is back on! 4 sessions next week in room 122 (2/20, 2/21, 2/22, 2/23)
• After Feb. 28, when the new system comes up, one will not be able to do ORTs using Telnet
• NOTE: These changes are for the ORT process only; do not impact GOBI, Harrassowitz, Aux Amateurs, etc.

Brief overview of Millennium in CIRC mode (Tony Maniaci)

• NOTE: an idle screen goes blank, must wait until it “revives” after jiggling the mouse
• Tabs on the left for barious functions (INN-Reach = OhioLink related)
• Can set staff initials for a session, so that authorization doesn’t have to be repeated for every action (just be sure to log out when away from the PC)
• Lots of questions about PCs dying/locking up in the process (functionality improves/speeds up with each new release)
• Mag stripe reader works best for barcodes
• Red tabs indicate a "problem" with a patron record: overdue, fine, hold waiting
• On checking in items: Note the check-box for printing receipt (must ask patron first, or option is lost)
• On searching:
  - Note that once you select a limit on a search, it may remain until cleared (check box for this)
  - May select more than one limit on a search
  
• Overdue notices
  - OSU-14 days after due date (This # days selected back when all paper notices sent out)
  - OhioLink-day after item due
  
• Discussion about recalls/fines/notices - Desire to revisit the topic
  - Make Library look friendlier, more considerate in preventing $10 per day fine
  
• Options for internal use (Intl use, copy use, Iuse3 )
  - These may be used as desired
  - Each location decides
  
• Another issue under discussion: Ability to request pick up anywhere for OhioLink books
  
  
• Important demo on missing item procedure
  - Don’t just change status to missing
  - To put on hold for patron, if requested, select “place hold and change status to missing”
  - Thus the item gets on the list and is looked for

Guidelines for the Withdrawal of Library Holdings (Jim Bracken)

• Revised document at: http://library.osu.edu/staff/techservices/withdraw.php
• Proposal-no longer such stringent requirements for withdrawing the last copy at OSU
  - Collection manager would be responsible for decision making
  - Collection managers know their discipline; know what really is not worth keeping (esp. added editions)
• Concerns about relying on OhioLink for last copies, esp. if OSU is research institution
  - Should we handle last copies in a special manner (rather than permit ready circulation)?
  - Suggestion: If relying on a last copy in OhioLink, communicate with the CM at that institution, to put a note in their local item record that it is the last copy in Ohio and should be kept, for when they are reviewing and weeding their collection
• Question: When/how do we evaluate what is now in the Depository (some of which is duplication and could be deleted)
• Should a 3rd module have even more restrictive guidelines? (CMT now will allow 2 copies in STX, but no more)
• What about material that does not fall directly under a CM-that still referred to AD for CD?

*** The document under discussion has changed only in that CMs are given the control/responsibility. ***