HIGHLIGHTS
COLLECTION MANAGERS' FORUM:
June 6, 2004
122 Main Library, 10:30-12:00

Handouts distributed/Presentation:

• Agenda
  
  
• SCP 05 Summary
  
  
• Journal Cost Increase Limits
  
  
• Resolution from the Council on Libraries and Information Technology
  
  
• PowerPoint presentation on Duplicate Monographs Test and YBP Virtual Approvals

1. Update on SCP05. (J. Bracken)
   
   
   • Reminder: Jim sent out an e-mail on May 17th with information to be shared with departmental faculty. Some facts from that e-mail have changed, so see the most current numbers on Trisha's handout: SCP05 Summary
   • As stated in Jim's earlier message, two funds were exempted from the 20% cancellation: "ltl" (library tools) and "lrn" (interdisciplinary and multidisciplinary networked resources). "The "ltl" fund includes serials regarded as core to the Libraries' operations or critical to the Libraries' mission; the "lrn" fund includes titles that are either core or uncancellable at this time due to contractual agreements or financial commitments."
   • It is expected that there will be another round of cancellations in 2005, to take effect in 2006.
   • See draft of Library Council resolution, to be discussed at afternoon meeting on June 2.

2. Looking ahead to SCP06 (J. Bracken)
   
   
   • Anticipating an even higher cut than this year
   • Refer back to Materials Budget Adjustment Strategy e-mail from last fall, which expressed the very real need to get out of the routine of working in "crisis mode." How do we get out of crisis mode?
   • Recommended that a shift is made, to "cancel as we go," to evaluate each price increase as it comes in, and determine whether or not to renew, based on that price.

3. SCP05 Summary (T. Davis)
   
   
   • Cancellation project required working with prices estimated on last year's price. Now that titles have been cancelled, the actual renewal costs have been input into the order records, and used in determining percentages and cuts.
   • Total 20% cut.
   • Any $$ over the required percentage will go back into the -4 funds after the fiscal year rollover.
   • Now that SCP05 is done S/ER will move the spreadsheets back into the W: space so that people can take them along when meeting with the faculty.
   
   Note: Serials subscription agents are projecting an 11-13% rate of inflation for next year.

4. Draft for discussion: Journal Cost Increase Limits (T. Davis)
   
   
   • For background information, see CAC May 13, 2004--Meeting Summary at http://library.osu.edu/techservices/sites/cac051304.htm.
   • Proposing a new model for SCP06 - cancel overpriced items as the renewal invoices come in, rather than face another major cancellation project in Spring of 2005.
   • How will these increases be handled? Collection managers will be alerted to price increases over $50.00 and more than 10%. They will then have the option to either fund the increased cost with -4 funds, or cancel the subscription. At the request of those attending the Collection Managers' Forum, the information will be shared via the collection managers' list, so that others who are interested may consider contributing in order to keep the title.
     
     A request was also made that Joe Marino make some modifications to his monthly boolean of current subscriptions and provide collection managers with lists that reflect current paid subscriptions for 2004, as well as one for the beginning of 2005.
     (This was done immediately; please see the Collection Management Resources menu for the list of available booleans.)

5. Duplicate Monographs Test (M. Hamilton)
   
   Please see Marsha's attached PowerPoint presentation. (Test first discussed at special meeting of February 25, 2004.)
   
   Marsha first presented the results of the Duplicate Monographs Test that was conducted between March 8 and May 24. She then asked those present whether MOD should continue to refer duplicates to collection managers for consideration. There was general agreement that this would be helpful. Some felt it would be even more helpful if the search for duplication could be done before items were put on the approval shelves, but Marsha pointed out that a number of OhioLINK libraries could purchase the books during that time frame when the approvals are on the shelves for review. Waiting until the end of the cycle provides more opportunities to let other participating libraries purchase the basic resources.

6. Virtual YBP Approvals (M. Hamilton)
   
   Marsha provided information on the testing of YBP's virtual approval process, to begin soon. She noted that the test group members will continue to receive the actual physical pieces for a while, as they evaulate the process. Other collection managers requested that the group be informed when a participant goes completely virtual, so that interested parties in related fields can make arrangements to see the selections as well.

7. Next Fiscal Year: Monographs - Support Needed? (M. Hamilton)
   
   
   • Budget stable, but costs are rising.
   • Allocations may seem like less if 03/04 funds are in the red.
   • Funds will need ongoing attention. Move to looking at online fund reports for more current status in OSCAR (M> MANAGEMENT information, F> FUND reports)
   • What support do collection managers want/need? more e-mails? a round-table discussion?
     
     Collection managers responded that they do want to continue to receive e-mail reminders about fund status and they would like a workshop on fund management for a flat budget scenario. .