Document: Item records: Volume Identifiers
Date: 2006 May 25 rev; 2003 April 11 rev;
2002 March 7; 1996 Nov. 4 and July 1
Issued by: Cataloging Department for Technical Services Committee (nvp)
Approved Volume Identifiers
Click here to see Table
Guidelines and policies
These guidelines apply system-wide, when adding or updating item record volume field.
- Identifiers are in English and use standard abbreviations.
See English equivalents list below.
Example: if piece is “Bd. 1” then volume identifier is “v.1”
Example: if piece is “number 1” then volume identifier is “no.1”
- Identifiers are chosen from the prescribed list.
New identifiers may be proposed to the Technical Services Committee.
- Identifiers are given in lower case letters followed by a period
v.1, not V1 [retain old format unless editing item record for other work]
Exception: A calendar month identifier should have the first letter capitalized.
v.6Jan.-Mar.
- Omit spaces unless needed for clarity.
Typically, no spaces should be input between numbers and letters.
v.8Jan.pt.2
no.6suppl.
A space between letters is acceptable; always use commas between numbers.
v.1,4 = volumes 1 and 4 bound together, lacking volumes 2 and 3
pt.1,6,8,12 = parts 1,6,8,12 bound together, other parts lacking
v.6pt.a index v.5 = v.6pt.a bound with index for volume 5
- A year may be used as a volume identifier (e.g.) for annuals).
Input the year in the volume field. No abbreviation is used in front of the year.
1999
2000-01 [if this is what is on the piece]
2000-2001 [if this is what is on the piece]
- When some pieces of a bound volume are missing, give specific issues or volumes;
do not use the word 'incomplete' as part of the identifier.
An explicit identifier allows users to determine if the volume contains the part they are seeking (especially important for remote users and volumes in the Depository). Old volume IDs following former policy using 'incomplete' may still exist, and may be evaluated and changed on an individual basis.
v.1,4,6,8,12,15 NOT v.1-15incomplete
- Old identifiers that might exist on items labeled before July 1, 1996, may be used in OSCAR by following the general guidelines.
More Volume Identifier Examples
These examples may be used as guidelines for inputting volume identifiers in item records.- Cumulative index to multiple volumes bound as a single physical piece:
Call number field = AS30|b.S56 Label: AS30 Volume field = v.1-20index S56 v.1-20 index - Cumulative index to multiple volumes bound with a single volume as one physical piece:
Call number field = CD33|b.T56 Label: CD33 Volume field = v.21index v.1-20 T56 v.21 index v.1-20 - Index to a single volume bound as a single physical piece:
Call number field = QA34|b.D56 Label: QA34 Volume field = v.6index D56 v.6 index - Unnumbered supplement accompanying a single issue:
Call number field = RR33|b.R55 Label: R33 Volume field = v.6no.2a suppl. R55 v.6 no.2a suppl. - Appendix as a volume identifier:
Call number field = HJ2051|b.A59 Label: HJ2051 Volume field = 1966appendix A59 1966 appendix - Year as a volume identifier:
Call number field = HA202|b.A2 Label: HA202 Volume field = 1995 A2 1995
- Pages with volume number:
Call number field = QC1|b.J87 Label: QC1 Volume field = v.115pp.1-1618 J87 v.115 pp.1-1618
English Equivalents for Volume Identifiers:
English v. pt. no./sect. suppl. book/fasc. Arabic mujallad qism juz' dhayl sanah juz' qism kitab jild Bulgarian tom (t.) chast' nomer (nr.) dopulnenie kniga kniga (dop) (kn) (kn) Chinese chi chi pien pu i pen chuan pu p'ien hsu chi ts'e pien ts'e fen ts'e hsu pien fen ts'e fen ts'e pien pu pien Czech dil cast cislo doplnek kniha svazek dil svazek Dutch band deel nummer aanvulling deel aflevering bijvoegsel (issue) stuk (piece) Finnish osa nidos numero vihko French tome partie cahier annexe fascicule volume numero German Band Teil Nummer Erganzung Buch Teil Halbband Heft Erganzungsband Abteilung Band Beiheft Halfte Lieferung Heft Abschnitt Greek tomos meros arithmos vivlion teuchos teuchos phylladio Hebrew kerekh helek mispar kerekh sefer miluim Hungarian kotet fuzet szam kulon szam konyv resz szak (suppl. or spec. no.) kiegeszito kotet (suppl.) Italian tomo parte numero supplemento fascicolo volume fascicolo Korean kwon ch'ak ho pyolkwon kwon chip pyolch'ak pyolok Japanese kan bu go bessatsu hon shu hen huroku satsu ki ki Persian kitab qismat shumarah zamimah sal juz' daftar bakhsh jild Polish tom czesc numer dodatek (dod.) ksiazka (cz.) (nr.) ksiega zeszyt Portuguese tomo parte numero suplemento livro volume seccao fasciculo Romanian tom parte numar supliment fascicula volum partea I parti (pl.) Russian tom chast' nomer (nr) dopolnenie kniga kniga (ch.) vypusk (dop.) (kn.) (kn.) (vyp) Serbo- knjiga dio broj dodatak knjiga Croatian (knj.) deo (knj.) svezak (sv.) Slovak zvazok cast' cislo doplnok kniha Spanish tomo parte numero suplemento libro volumen seccion fasciculo Turkish cilt kisim numara ek fasikul kitap zeyl Ukrainian tom chastyna chyslo dodatok knyha knyha nomer
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