Creating a new record based on existing record
Date: September 30, 1999
Created by: Magda El-Sherbini
Action by: All cataloging members
Effective: Immediately
When copy is available for a similar item, it may be edited and submitted to OCLC database. In most cases this will occur when preparing a record for the same author/title published in a different formats (e.g., photocopy, microforms, edition). Make sure that you are not duplicating an existing OCLC record (see OCLC guideline for when to input a new record)
Follow the procedure listed below when you create :NEW" record based on member copy.
1) Move the cursor to home position and typ the word new
2) Move the cursor to the fixed filed and fill out all the missing field giving particular attention to Repr (reproduction), Lang (language), Desc (description), Source, Dat typ (type of date), and Dates.
3) Make other corrections and changes giving particular attention to the followings:
- All NEW records must be prepared and input following AACR2r --i.e., in punctuation, choice and form of entry, required and mandatory fields.
- In preparing copy for a reproduction (microforms or photocopy), describe the reproduction in a 533 note.
- Add an 007 fields when the New record describe materials published in microforms.
- Make certain that the date (in the 260 and 533 fields) agree with the Dat typ and the Dates in the fixed field.
4) Apply constant data
5) Produce and export the record
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