Document: Key substitution phrases S.8
Date: 2001 Feb. 15 rev.
Issued by: Cataloging Dept. (nvp)
When the same information needs to be added in OSCAR to multiple records, a command can be
used to create a short-cut way to do this without re-keying in each record. Instead, an
abbreviation is used as a substitute for the text or other information to be added.
Temporary: In most cases, substitution phrases are temporary and remain valid only during a
continuous session in Felix. They must be re-input for separate sessions or users.
Longterm: If needed longterm, the Libraries' Technology Dept. can set one up as permanent
until no longer needed.
Optionally, to add or delete information from a group of records, rapid update, may be
requested. For monographs, contact the Cataloging Dept., Catalog Maintenance and Authority
Control Section; for serials, contact the Serials/Electronic Resources Dept.
Procedure:
1. Logon to Felix as staff (department logon/password; personal ID/password)
2. Select U> UPDATE [e.g. "an item record" or "existing records"]
3. Select K> Key Substitution Phrases
4. At the prompt, "Substitute for %0" [type the data you wish to add to all records]
Example: Substitute for %0: This book is a gift of Wexley L. Donor. <enter>
Example: Substitute for %1: 090 LC1234 .W4 Microfilm <enter>
5. Select S> SUMMARY of all attached records, or other choice.
6. Search for the first record to edit.
7. Select I> INSERT a field; specify INNOPAC field tag (e.g. c call number, n note)
8. As needed, specify MARC tag with indicators and <enter>
9. Type %0 <enter> verify that data appears in the record as desired
Note: Use SHIFT to enter % and then enter zero (no shift).
10. Q> QUIT and M> MAKE permanent
11. Select next record to update, e.g.
for next item record type forward sign: >
for next bib record type ending bracket: ]
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