Document: Item records: Delete I.6
Date: 2001 Feb. 15
Issued by: Cataloging Department (nvp)
Definition: Deletion of an item record is a transaction which removes an item record from OSCAR by working in Felix. Once deleted, the record cannot be recovered. The item record number (.i########) remains in the system, however, and if searched, it is reported as having been deleted on mmddyy.
- Guidelines and Policies
Records are rarely deleted from OSCAR. Only some staff are authorized to use delete
transactions directly (immediate removal of the record) using a menu option for D > Delete.
Other staff are authorized to mark records for deletion by changing a code in the item record.
These are collected by Catalog Maintenance on a regular schedule and removed from the
database by a program run. Reasons for deletion include error (e.g. accidental creation of an
extra item record), removal of a course reserve, or when a serial holding is collapsed into a
summary item record.
Item records are never deleted for missing, lost, or withdrawn pieces.
If a duplicate of an existing item record is accidentally created, always retain the original item
record. This carries circulation data and other information brought from the former system,
LCS.
- Procedure
2. If authorized to update item records but not authorized to delete directly
2.1 Remove any links to course reserve or additional bibliographic records;
display item record again
2.2 Change the value in fixed field 02 ICODE1 to 999
2.3 Make change permanent; do not send printout to Catalog Maintenance
- If authorized to directly delete item records
3.1 Remove any links to course reserve or additional bibliographic records
3.2 While viewing item record, key D> Delete, D> Y M>
4. If not authorized to update item records
3.1 Send request as email or as a printout of the item record to Catalog
Maintenance, Room 030, Main Library; printout must have date and name
of requestor.
Return to Technical Services Documentation menu.
Cataloging Department Home