Cataloging Department Monthly Report
August 2011
Subject: Monthly Report – August 2011
Date: August 2011
From: Sherab Chen, Acting Cataloging Department Head
To: Karla Strieb, Associate Director for Collections, Technical Services and Scholarly Communications
OVERVIEW OF THE MONTH
Western Language Section
Highlights
Jim Whitcomb completed another file of Springer titles cataloged on behalf of OhioLINK (espringer_osu13).
Vera Enesey completed the cataloging for a collection of gift books that came from Graham Walden.
Beverly McDonald attended a meeting with Barbara Dunham, Acquisitions, and Brain Stettner, Kent State University School of Library and Information Science student, to discuss the possibility of doing a practicum in acquisitions and cataloging at Ohio State University. Brian did choose Ohio State over another institution and will start soon.
Monthly report
Beverly McDonald attended the Diversity, Awareness and Inclusion Committee meeting (July 18, 2011; she took the minutes). She attended a meeting (August 18) with Barbara Dunham, Acquisitions, and Brian Stettner, Kent State University School of Library and Information Science student, to discuss the possibility of doing a practicum in acquisitions and cataloging at Ohio State University. Brian did choose Ohio State over another institution and will start his 100-hour practicum soon. Barbara will be his practicum supervisor and Beverly will do a lot of the cataloging training. The 50-hour project that follows the practicum will probably be done in Cataloging.
Jim Whitcomb completed another file of Springer titles cataloged on behalf of OhioLINK (espringer_osu13). This file, which is the 13th file that he has done and consisted of 451 titles, will be distributed in early September for others to load after the bibliographic records come back from authority processing. Jim loaded a Naxos file that is part of the OhioLINK Music Center and consists of OCLC album-level records which are streaming audio. He found many problems with this file including the fact that field 856 (not protected by overlay) should be field 956 (protected from overlay). If this problem had not been caught, the paid links to these titles would have been wiped out during the load. This set of Nexos records consists of two separate files: one paid for by OSU with 956 links consisting of 4041 titles and one shared with OhioLINK with 856 links consisting of 3987 titles with 3577 bib records being used for both purposes. Jim attended several meetings of the E-Resource Problem Solving Process Review Task Force.
Vera Enesey completed the cataloging for a collection of gift books that came from Graham Walden, the German languages and literatures specialist. The collection consisted of 45 titles in Swedish, Dutch, German, Finish, Norwegian, Danish, and French. Vickie Fitzgerald cataloged Regional Campuses monographs using the Picasa album web site. Christina Moore continued to do RDA records and focused on new analytics this month. As a member of the Training Advisory Council, she is working on the new employee orientation presentation. Theresa Wei consulted with Collection Maintenance about problems with accompanying materials. Section members continued to do NACO records and those who could did BIBCO records.
Non-Roman Languages Section
News
Guannan Ding joined us as an hourly student assisting Chinese cataloging.
Sherab Chen (section coordinator)
Continuing his role as the acting head, Sherab attended the CTSSC department heads meeting (8/18), the August Admin Plus meeting (8/24) and semi-monthly meeting with Karla, AD of the CTSSC. He conducted staff annual performance review, and assisted Karla on the final evaluation process for Cataloging. Assisting the "Needed position proposals" initiatives, he collected and integrated proposals submitted from Cataloging staff.
Sherab met Wes Boomgaarden for a conversation on how to handle cataloging records for fragile books that library will no longer hold, and that either have digital versions available on Internet Archive, Hathi Trust, and/or Google Search, or to be digitized at OSUL. This will be an initiative of collaboration at CTSSC.
To gain round-up knowledge on serial and e-content processing, Sherab met Barbara Dunham to learn Serial acquisition workflow. He also attended a small meeting with Barbara, Rachel Merrick and Juleah Swanson to explore details in Acquisition process with a focus on print and e-serials.
Sherab attended an OhioLINK DMS conference call (8/12) about enhancement in record matching process on the central catalog.
Sherab spent on average 2 hours a day to train the new student, and developed a training tutorial on the Non-Roman Cataloging blog for cataloging multi-volume monograph with title analysis. Sherab also gave a group training session to section students on how to catalog computer file items.
Zaineb Bayahy (Arabic cataloging)
Zaineb cataloged Arabic (58), Persian (2 books, 1 map and 1 serial) and French (60) titles, and supervised GAA Sevda who cataloged Turkish books. She reviewed 193 records made by the GAA.
Zaineb also worked on NACO and BICO. She made 10 Arabic, 10 French and 35 Turkish NACO records; and 30 Arabic, 25 French and 87 Turkish BIBCO records.
Anna Batchev (Slavic cataloging)
Anna cataloged 225 Slavic books (39 originals).
Lin Zhang (at ACDM section) assisted Sherab to review cataloging records made by the hourly student Marshall Buchanan.
GAAs and hourly students cataloging performance
Chinese
As of 8/26, Marshall Buchanan (hourly) cataloged 123 new Chinese books, among which 3 are in original cataloging. He also cataloged 3computer file items (all in original cataloging).
Guannan Ding (hourly) was learning basic copy cataloging and processed about 30 new Chinese titles.
Japanese
Mariko Mizuno (GAA) cataloged 82 Japanese titles including 4 computer files, 9 maps, 3 serials, and 66 monograph titles (many were done in original cataloging), as of 8/26.
Renka Ohta (GAA) cataloged 58 new Japanese books (20 in original cataloging), 4 serials (3 in original) and 9 computer files (6 in original), as of 8/26.
Denial Sakamoto (hourly) cataloged 54 Japanese monographs (30 in original) and 5 serials (3 in original), as of 8/26.
Korean
Kyound Yong Ha (GAA) was assisting Beverly McDonald on the short-bib project.
Turkish
Sevda was cataloging Turkish books (see under Zaineb).
Authority Control and Database Maintenance
Highlights
Melanie sent her initial findings on the STX short bibliographic pilot to Sherab, Jennifer, and Magda. She has scheduled a meeting to meet with Sherab and Jennifer about her findings. Yongfei and Melanie processed 312 books total and 224 are already back at STX.
The Fine Arts short bibliographic project was officially completed. Yongfei, Stephanie, Lin, Ed, Indre (former student), and Melanie processed over 1100 books with the help of the team from Fine Arts.
Melanie packed up 12 bins of processed books which were sent to STXAS Remote Storage in Ackerman. These items included problem materials that were processed by Lin and Melanie and analytics completed by Beverly.
Other activities:
The whole section participated in staff reviews and discussed goals and ideas for the next year.
Melanie participated in summer graduation and attended the lecture on "The Library's Role as a 21st-Century Publisher" on August 25th
Melanie applied to run for American Library Association's Council during the next election.
Melanie and two of her Funnel participants were selected to contribute an article for Cataloging and Classification Quarterly's special issue on Cataloging Collaborations and Partnerships. She will be working with librarians from Cleveland Public Library and Columbus Metropolitan Library to discuss the collaboration between academic and public libraries in the Funnel.
| NACO Statistics | Names | Series | Replaces |
|---|---|---|---|
| 141 | 31 | 16 |
Catalog Librarian
Highlight for August 2011:
The mismatched dissertation problem that Rocki reported last month has been resolved. The two 1997 dissertations which had their titles pages swapped have been matched back up and digitized. They are now in the OhioLINK ETD Center and the recataloging is done. Rocki notified the Graduate School with all the needed information so that ProQuest can access the corrected documents and update their database.
Other activities (July 25-August 26):
On July 26, Rocki attended her first meeting of the Faculty Advisory Council in her role as Faculty Secretary. Other meetings and events: Phi Kappa Phi National Honor Society, OSU Chapter Executive Board meeting, July 28; took vacation, August 4-12; Trisha Davis's retirement reception, August 18; "Travel training" session on travel policies and forms, August 25; "The library's role as 21st-century publisher" presentation, August 25.
Misc. issues:
On August 24, Rocki uncovered a thesis bib record for which the OCLC number in that record referred to an unrelated title in WorldCat. Further digging revealed that the same OCLC number is sitting on 25 other bib records in our catalog, including three more theses. Rocki referred the situation over to Melanie for untangling.
SACO: On August 1, the Library of Congress disabled the web-based LCSH proposal form and moved the process to Classification Web. Rocki tested our access to the proposal system (it's working), but did not have terms ready this month for putting into the process. Four proposals are still pending.
ECIP: Two carried over. 1 new. 3 done. None leftover. (reporting period, July 25 — August 26)
ETD retrocon: (reporting period, July 25 — August 26): 30 submitted. 110 in queue for submitting. 148 submitted titles currently in save file for recataloging.