Cataloging Department Monthly Report
March 2010
Subject: Monthly Report – March 2010
Date: March 2010
From: Magda El-Sherbini, Cataloging Department Head
To: Raimund Goerler, Acting Assistant Director for Technical Services
Western Language Section
This month, two members of the Western Languages Section, Jim Whitcomb and Vickie Fitzgerald, spent time working with two practicum students from the Kent State University School of Library and Information Science who were working under the direction of Magda El-Sherbini. The students were Anne Jubera and Joey Schulte. Jim, who focused on ETD (Electronic Theses and Dissertations) cataloging, completed working with both Anne and Joey. He also gave Anne an overview and introduction to loading files into Millennium and MarcEdit. Vickie worked with Anne a on non-book materials. She will work with Joey starting March 31, 2010. Vickie helped Anne to create 3 new records, two for DVDs and one for a map. They also created 3 NACO records.
Magda El-Sherbini wants the members of the Cataloging Department to increase our BIBCO production. First, Stephanie Gilchrist held a training/refresher session on the BIBCO Standard Record (BSR) for all members of the section and some members of the Special Collections Cataloging Department (March 3, 2010). Except for Jim and Vickie, who do non-books, all members of the section did BIBCO records this month-- Lisa Chiong (41), Vera Enesey (35), Christina Moore (25), and Theresa Wei (60). BIBCO records require that names and series have NACO authority records which adds to the number of NACO records being created. This month all section members prepared NACO records-- Lisa (9), Vera (7), Vickie (7), Christina (8), Theresa (26) and Jim (7)
.Beverly McDonald attended a coordinators' meeting (March 1, 2010) and held a section meeting (March 11). Beverly and section members attended the Catalog Committee meeting (March 11; Beverly took the minutes).
Jim Whitcomb has started getting rush requests from collection managers for eSpringer items that are in the EBC (Electronic Book Center) but not yet cataloged. So far, there have been three rush requests from Ohio State University Libraries subject specialists. Great progress has been made with ETD processing-- from a backlog of over 600 titles in late December 2009 to 127 that remain now. Of the remaining titles, 40 have been cataloged and just need to be checked and exported. Greatly lessening this backlog was a group effort of Jim, Zaineb Bayahy, Lisa Chiong, both practicum students and Jim's two students.
Lisa Chiong did ebrary provider neutral records to help Jim Whitcomb with his workload. Vickie Fitzgerald reviewed the map cataloging of Patti Dittoe at the Geology Library. They produced 29 map records (which includes 7 analytic titles).
Non-Roman Languages Section
Highlights
The section contributed 3 Arabic NACO records, and had 33 Turkish and 5 Chinese NACO records under review process. The section continued the special project of cataloging large multivolume Chinese sets.
Summary
This month the section cataloged totally 955 non-Roman titles in 1238 volumes/pieces, 3 NACO, 4 PVR, and 118 PCC records. The section received 342 new pieces of East Asian materials. This month, a large number of student staffers were taking vacation or leaves.
Sherab Chen (section coordinator)
Sherab worked with Jim Muir of IT on upgrading the department's blog, so that we can take advantage of the features the new blog interface offers. The Cataloging Department Blog, together with another two library blogs authored by Sherab (the Non-Roman Cataloging and Chinese Collection Management blogs), became the first library blog upgraded to the newer version of WordPress, the blog software that OSU Library is using. Sherab also taught Ed Plunkett how to use the new blog to post and archive monthly reports.
Sherab met with 2 full time staff Zaineb Bayahy and Anna Batchev in section monthly meeting. He conveyed important messages learned from the department coordinator meeting, including ACK's new neighborhood and new emphasis in cataloging monthly report.
This month, the department made a new move in the direction of increasing BIBCO productivity. To implement this project, Sherab set up procedures for the special workflow of East Asian cataloging, which is largely maintained by student staffers. He met with Stephanie and discussed the procedures he designed in order to ensure its concordance with the department's BIBCO practice.
Zaineb Bayahy (Arabic cataloging)
Zaineb enhanced 4 PVR (Previously Verified Records). She helped Stephanie in checking Subject Headings of one French record, and also helped Jim with Electronic thesis and dissertations. She added these records to OhioLink and enhanced them. A detailed report follows.
| Languages | Original | Copy | Enhanced | Total | Volume | NACO | PVR | PCC |
|---|---|---|---|---|---|---|---|---|
| Arabic books | 13 | 33 | 10 | 56 | 1 | 3 | 4 | 34 |
| Compact disc (Arabic) | 1 | 1 | ||||||
| Turkish Books (Mesut) | 52 | 3 | 55 | 33 | ||||
| ETD | 22 | 22 | ||||||
| ETD Retrocon | 153 | 153 | ||||||
| Total | 287 | 36 |
Anna Batchev (Slavic cataloging)
Anna cataloged 72 new Slavic books (12 original), 176 books from Regional campus libraries (7 books for ATI location, 70 books for Lima campus, 6 books for Mansfield, 36 books for Marion, 47 books for Newark). She also corrected some wrong cataloging records by Regional campus libraries.
Anna was learning with Stephanie on making PCC records, and cataloged 44 Slavic and 40 English books (9 original cataloging) according to PCC guideline. She also started working with Melanie on authorities search, and helped the Serial department to search and fix Slavic records with her Slavic language expertise.
GAAs cataloging performance
Chinese
Yang Yu (GAA) cataloged 37 new Chinese titles (8 original), 1 electronic, and 3 rare book titles (in 20 volumes).
Hsiao-feng Tsai (GAA) Quarter leave.
Yongfei Yi (hourly) made cataloging analytics for 5 multivolume Chinese sets in 200 volumes.
Japanese
Gumiko Monobe (GAA) cataloged 20 new Japanese titles (8 original), 14 Japanese serials, and she was on a two weeks leave.
Mariko Mizuno (GAA) cataloged 134 titles of microform reproduction of the Japanese Meji Era literatures. All original cataloging.
Akina Handa (hourly) cataloged 107 titles of microform reproduction of the Japanese Meji Era literatures. All original cataloging
Korean
Kyong Young Ha (GAA) cataloged 96 new Korean titles (26 original), and assisted Sherab in collecting and calculating statistic numbers.
Turkish
(see under Zaineb)
Authority Control and Database Maintenance
March 2010 Highlights
Stephanie is reviewing records for new BIBCO contributors :
- Theresa
- Zaineb
- Christina
- Anna
- Lisa
- To support this effort, Melanie has also trained Anna and Christina on beginning NACO records. They are currently creating Personal and Corporate Authority records and will continue training as needed for series.
- Andrea is reviewing NACO records for the BIBCO training as well as the regular Western Languages work flow.
- Melanie scheduled two Ohio NACO Funnel Training days in May. On May 6, she will be at Columbus Metropolitan Library to train 5 people on NACO Personal and Corporate Names.
On May 20th, she will travel to Cleveland to train staff from Case Western Reserve Law School, Kent State University Special Collections, and the Cleveland Institute of Art for the same training. - Melanie will also be submitting the Personal Name records for the ETD work flow before Rocki catalogs so the authority records are ready when she is ready to catalog them.
- Melanie worked with practicum students Anne and Joey, each for 20 hours. Both students were especially interested in authority work. They both created multiple Personal Name Authority records, a few Corporate Names and Joey created a Series Authority Record. Many of these records were based on works they cataloged with Beverly, Jim, and Rocki.
| NACO Statistics | Names | Series | Replaces |
|---|---|---|---|
| Arabic | |||
| CJK | |||
| Western Lang. | |||
| E-CIP | |||
| Special Collections | |||
| NACO Funnel | |||
| Practicum Students | |||
| ETDs | 32 | ||
| Turkish | |||
| Total |
Catalog Librarian
Rocki Strader attended the following meetings and events: retirement reception for Sally Rogers, Feb. 25; ALAO Conference Planning Committee meeting, Feb. 26; CAT Dept. workshop on the new BIBCO standards, March 3; Catalog Committee meeting, March 11.
Misc.:
Rocki's GAA, Gunjan Kathuria, will be using her 4th Quarter fee authorization for Spring Quarter. She will know on April 12 whether or not she is graduating at the end of Spring Quarter.
March 8-10 and 24-25, Rocki worked with Anne Jubera, a practicum student from Kent State. Rocki assigned Anne several ETDs to work on and discussed subject analysis in the context of ETDs. Rocki also had Anne do some research and documentation for a SACO proposal on "Thermal barrier coatings," which Rocki submitted to SACO on March 10 (approval is still pending).
One of Rocki's students asked for four weeks off from work, claiming illness and making up class work, which Rocki granted. Then Rocki learned by accident that the student is working a second job and appears to still be working even during the period of time that was asked for. Rocki is working with HR as to the best resolution to this case, but has time constraints (out of the office for both personal and business reasons) that forced her to table the issue until April 5.
To make sure that all OSU theses had been coded with the new STX location code for theses, stxst, Rocki ran a new boolean on the thesis note (502) and location of stx1. There were 313 titles with LC call numbers instead of OSU thesis numbers. On Magda's recommendation and Melanie's help, these titles were globally updated and re-coded for location (to stxst) and for material type (to "z" OSU thesis). This action will keep them out of the statewide depository program with the rest of our theses.
Tim Watson of the Graduate School emailed Rocki to inform her that the Graduate School is setting up a "dark archive" for embargoed masters ETDs. Rocki will be the only member of the Libraries who can access it (through Shibboleth authentication) until she specifies who else should have access. Rocki asked about a similar set-up for the creative writing MFAs in lieu of cd-roms, but it has not yet received a definitive rsponse.
SACO proposals: In January, Rocki had submitted three SACO proposals ("Monolithic reactors," "Paclobutrazol," and "African American mothers in literature"). All three have been approved and are now in the subject authority file.
As of March 23:
ECIP: carryover from previous month = 0; new = 1; done = 1; new carryover = 0
ETD retrocon: carryover (submitted, awaiting recat) from Feb. = 504 This was underreported from Dec to Feb.; it should have been 844; new (submitted, needs recat) = 29; done (recataloged) = 746; new carryover (awaiting recat) = 127
Carryover (awaiting submission) from Feb. = 49; new in queue = 89; submitted = 29
New carryover of digitized theses awaiting submission = 109 (49 of which have problems awaiting resolution)