Cataloging Department Monthly Report
January 2009
Subject: Monthly Report — June 2009
Date: July 2009
From: Magda El-Sherbini, Cataloging Department Head
To: Sally Rogers, Assistant Director for Technical Services
Western Languages Section
June 2009 was a busy month for the section as we continued to do our regular tasks. This month section members continued to work on titles in Western languages (for example, English, French, German, Italian and Spanish), both new and backlog. We cataloged in non-book and book formats, including analytics and ebooks.
Beverly McDonald spent her time this month training, answering questions and solving problems. She continued to work with Sheryl Williams, a student from the Kent State School of Library and Information Science, who is doing preliminary work for her practicum. The practicum will involve cataloging books for the Ohio State University African-American Community Extension Center. Beverly was scheduled to do 30 hours of subject analysis training with Sheryl in June. Beverly did 25 of these hours but the last five hours were postponed indefinitely when Sheryl had to go to Atlanta suddenly because of a family medical emergency. In the end, Sheryl took a leave of absence, both from her job and her Kent State classes. When Sheryl returns to Columbus, we will work with her on her practicum. Jesse Higel, a volunteer from the Kent State School of Library and Information Science, continued to work with Beverly. Jesse wants to learn more about cataloging and is working with English language books from the new book truck in the Cataloging Department. Finally, Beverly attended an OCLC webinar on parallel titles with Melanie McGurr and Stephanie Gilchrist (June 23, 2009).
Lisa Chiong continued to work on a large collection of Spanish books that were 30-60 years old ; now only four or five titles remain to be cataloged. Vera Enesey continued to work on a group of Arnold S. Johnson books that were in German (often in old German script). Theresa Wei submitted 7 NACO records (5 names and 2 series). Vickie Fitzgerald's student, Aarthi Gobinath, worked on the Shaw Video News Collection and helped to add item records for the Western language books. Christina Moore attended a Training Advisory Council meeting (June 25, 2009). She had surgery at the end of the month and is expected to be out most of the month of July. Eunice Min spent her time doing analytic retrocon.
Many members of the section took leave time this month (Beverly, however, did not take any leave time).
Non-Roman Languages Section
News and project headlights
This month saw the leave of two senior Japanese GAAs, Fusako and Natsumi. Fusako has been working at Cataloging for 8 years. She graduated with a doctoral degree and is leaving for Japan. Natsumi has worked here for 4 years and is one of our best GAA students. The quality and productivity of her cataloging were always on the top among all student workers. She decided to go to Japan for career development reasons. We wish them successfulness in career development.
Summary
This month the section cataloged totally 1,770 titles, and received 1,191 new titles.
Sherab Chen (section coordinator)
Sherab spent most of his time in training, answering questions and problem solving while overseeing the section. He reviewed new GAA's cataloging records, He discussed with Melanie about collaboration with ACDM on cataloging quality control. He also worked with the two leaving GAAs to update the section blog, to preserve the experiences and special procedures the senior student mastered, so they can be accessible in training new students when they re-fill their positions.
Zaineb Bayahy (Middle Eastern cataloging team)
Zaineb led the Middle East cataloging team. Two student works, Mesut and Shahrzad, are working on Turkish books and Persian recon project, respectively.
| Languages | Original | Copy | Enhanced | Total | Volumes |
|---|---|---|---|---|---|
| Arabic books | 96 | 114 | 87 | 297 | 18 |
| Turkish Books (Mesut) | 33 | 31 | 19 | 83 | |
| Persian retrocon (Shahraz) | 100 | 100 | |||
| Total | 480 |
Anna Batchev (Slavic cataloging)
Anna cataloged 170 new Slavic books (30 original cataloging), 125 regional libraries books (125 (20 original).
GAAs cataloging performance
ChineseYang Yu (GAA) cataloged 110 new Chinese monographs (60 original), 1 CD-ROM, 10 microfilms, 10 duplicates, and corrected 6 records on OSCAR.
Hsiao-feng Tsai (GAA) cataloged 211 new Chinese books (60 original) and 8 serials (all original).
Special project GAA
JapaneseFusako Yoneda (GAA) spent her last month here, and cataloged 107 new Japanese books (41 original), and 21 serials (2 original).
Natsumi Hirota (GAA) spent her last month here, she cataloged 27 new Japanese Meiji microfiche titles, and checked and corrected records made by a previous student. She assisted the section coordinator to updated special procedures and online resources for the Japanese Meiji microfiche project.
Gumiko Monobe (GAA) cataloged 86 new Japanese monographs (48 original) in 112 voluems.
Mari Konno (hourly) cataloged 150 Japanese Meiji microfiche titles, all in original cataloging.
Akina Hanada (hourly) was on vacation.
KoreanKyong Young Ha (GAA) cataloged 66 new Korean monographs (22 original) in 78 volumes.
TurkishMesut (GAA) and Shaharzad (hourly) — see under Zaineb.
Authority Control and Database Maintenance
Lin continues to work on AH books brought over by Nick or Pam B. and analytic problems that are in Stephanie' s problem books. She is also receiving items from THO circulation. Melanie and Amy Yuncker discussed how problem materials from THO should be handled since there will be many problems that come to light as books are moved. Amy will send problems in gray bins to Melanie, who will then give them to Lin. Melanie, in turn, will send Amy books that have been recalled and are checked out to the Cataloging Department so that they can be checked back in at THO.
The flow of books that are checked out to Cataloging has been a problem in the past. Books are sometimes not checked back in and arrive on the shelves still checked out to Cataloging. Melanie has worked with Sue R. and Nancy about the problems that arise with the Cataloging patron account, but with the move to THO, she thought it best to wait until the dust settles to move with any plans.
Andrea trained Jaspreet to complete the project that Indre was working on before she left for the summer. This should be completed by the end of the summer. Ed had a large number of PromptCAT books this month (190) and also helped Beverly with some small projects. Ed has also started working on problem items from the Sabin microfilm collection given to Melanie by Mary Ann Reis. These problems are mostly minor fixes. Mary Ann also gave Melanie fiche that needs original cataloging that Melanie will pass on to Beverly. Work on the thesis shelf list continues, so Stephanie is called upon to help the students with questions and so on. She has also worked with Rocki' s GAA on the same type of problems.
Melanie "attended" the OCLC Webinar on Parallel Records with Stephanie and Beverly on the 23rd.
| NACO Statistics | Adds | Replaces |
|---|---|---|
| Arabic | ||
| CJK | ||
| Western Lang. | 47 | 6 |
| WL Series | 2 | 1 |
| Special Collections | 2 | 4 |
| NACO Funnel | 2 | |
| Practicum Students |
Catalog Librarian
Rocki Strader attended the following meetings and events: OSUL faculty meeting, June 9; OSU chapter Executive Board, Phi Kappa Phi National Honor Society, June10; retirement reception for Meri Merideth, June 18; ALAO Executive Board retreat, Newark, OH, June 22-23.
Misc.:
Rocki was elected Vice President/President-Elect of the Academic Library Association of Ohio (ALAO). She was previously co-chair of ALAO' s Technical, Electronic and Digital Services Interest Group, and advanced to her new position at the Executive Board retreat held on June 22-23.
The 2008 print masters theses and their associated microfiche arrived on June 12. There are 342 titles. After these are done, there will be no more print masters theses, as the Graduate School now requires that all masters theses to be submitted electronically to the OhioLINK ETD Center. There will also be no more archival fiche for masters theses.
Training the new thesis GAA continues on ETD masters, print masters (including subject headings), and honors (description only).
ECIP: no carryover from May. 2 received this month; 2 done. There will be no carryover from June.
ETD retrocon: Carryover from May was 86. Received this month: 146. Done: 16. New carryover: 216.