Cataloging Department Monthly Report
January 2009

Subject: Monthly Report — March 2009
Date: April 2009
From: Magda El-Sherbini, Cataloging Department Head
To: Sally Rogers, Assistant Director for Technical Services

Western Languages Section

March 2009 was a busy month for the section as we continued to do our regular tasks. This month section members continued to work on titles in Western languages (for example, English, French, German, Italian and Spanish), both new and backlog. We cataloged in non-book and book formats, including analytics and ebooks.

Beverly McDonald spent her time this month training, answering questions and solving problems. She attended the 5th Tri-State Diversity Conference, Cincinnati, Ohio, February 5-6, 2009, where she presented a poster session on the Libraries' Diversity Committee. She listened to a webinar on the OCLC Expert Community Experiment, a project that enables cataloging members to make more changes to OCLC WorldCat records (February 17, 2009). She attended a meeting of a subcommittee of the Libraries' Diversity Committee that is working on an application for an American Library Association diversity research grant (February 27). Beverly held a meeting of the Western Languages Section (February 26). Finally, she attended a workshop on the latest version of OSUpro, which is now used to prepare our Faculty Annual Review (February 12).

At the same time that Sheryl switched to pre-practicum work, Jesse Higel, another volunteer from the Kent State School of Library and Information Science, started to work with Beverly. Jesse wants to learn more about cataloging and is now working with new English language books. Beverly did a group "I Am a Book" tour for eight members of Magda El-Sherbini's Kent State cataloging class (including Jesse; March 25, 2009) and did an individual "I Am a Book" tour for Sheryl (March 13).

Beverly and section members attended the Technical Services Division meeting (March 10). She and section members also attended the Catalog Committee meeting (March 12). Beverly did the minutes for this meeting and Jim Whitcomb talked about call numbers for electronic books. He also discussed the procedures for indicating that an ebook is no longer available. Beverly attended a Diversity Committee meeting (March 19; as recording secretary, she took the minutes). As a member of the subcommittee of the Diversity Committee to prepare a proposal for an American Library Association Diversity Research Grant, she attended weekly in-person meetings and dealt with daily emails about the grant. Finally, she marched at Winter Quarter 2009 graduation (March 22, 2009).

Christina Moore presented a cataloging workshop to members of the regional campuses who do cataloging. This workshop was done as a Power Point presentation, so that the attendees could study it at their leisure. The rest of the regional campus cataloging staff members also received this Power Point presentation in case the resource would be helpful to them. Christina attended a Risk Management meeting (March 25) and took the minutes

Due to a lack of new receipts, Vera Enesey spent considerable time this month working on and resolving backlog problems, especially problems involving sets. GAA Eunice Min spent her time doing analytic retrocon.

Many members of the section took leave time this month (Beverly, for example, took one day of sick leave).

Non-Roman Languages Section

News

The section is hiring a new Korean GAA.

Summary

This month the section cataloged totally 1,451 titles.

Sherab Chen (section coordinator)

Sherab developed procedures for the new contract cataloging activities. This month, the section received cataloging requests from two libraries, namely, Grasselli Library of John Carroll University and University of Cincinnati Libraries. Two hourly students were assigned to work on these projects. The students will receive the books and create inventories on Google Docs; they will perform copy cataloging with special set-ups made for the requesting libraries; in case the books required original cataloging, the students will create a new record with entries they can generate, and Sherab will finish and actually produce the records. The project required complex setting up on Connexion which is different from the regular OSU cataloging procedures. It also involves correspondences with requesting library personnel, packing and mailing large amount of non-OSUL books, and inventory and time keeping.

Zaineb Bayahy (Middle Eastern cataloging team)

Zaineb rehired GAA Mesut, who worked but left for us last year, for Turkish cataloging. Mesut will replace previous GAA Omer. She also hired and trained a new hourly student for Persian cataloging. At the same time, she continued to create new Arabic name authority records and BCC level bibliographic records. Her team's productivities shown as follow.

Languages	Original	Copy	Enhanced	Total	Volumes
Arabic books	41	26	38	105
Persian books (Shahrazad)
Turkish Books (Mesut)	87	14	18	119
English	2	4	70	76
Persian retrocon
Computer file			1
Total				300

Anna Batchev (Slavic cataloging)

Anna cataloged 149 new Slavic books cataloged (36 original), 109 Slavic gift books (45 original) and 52 Serials. She also cataloged 19 English books.

GAAs cataloging performance

Chinese

Yang Yu (GAA) cataloged totally 90 new Chinese titles (80 original). This includes 2 DVD titles, 15 microform serials, and 3 other non-book titles.

Hsiao-feng Tsai (GAA) cataloged 54 new Chinese titles (36 original) including 25 microform serials, 1 print serial, and 1 scroll of traditional Chinese landscape painting.

Special project GAA

Japanese

Natsumi Hirota (GAA) cataloged 252 (285) JMSTC Japanese microfiche titles -- reproduction of Japanese Meiji Period (1868-1912 publications). All her cataloging is original.

Gumiko Monobe (GAA) cataloged 50 new Japanese monograph titles (30 in original).

Mari Konno (hourly) worked for the JMSTC project and cataloged 125 microfiche titles all in original.

Akina Hanada (hourly) also worked for the JMSTC project and she cataloged 24 microfiche titles.

Korean

Catherin Lee (work-study) 191 new Korean titles (41 original)

Turkish

(see under Zaineb)

Authority Control and Database Maintenance

March 2nd was the date of the NACO Funnel training for the Ohio group. 10 people attended from Kent State, Cleveland State, and Cleveland Public Library. 4 records from the funnel have already been processed this month.

Melanie continued to work with ERIC documents and also started assisting Steve Rogers on ERIC documents in ACK, completing a few thousand records a week. She also receives a small number of GOV DOCS records to process from Mary Ann Reis each week. Mary Ann also gave Melanie all problem materials from the Sabin Collection she recently finished. These materials include possible original Cataloging, which will go through Western Languages, and a large number of records that corrected. Ed is working on those as well as his other duties.

NACO Statistics	Adds	Replaces
Arabic		1
CJK	0	0
Western Lang.	31	14
NACO Funnel	4

Catalog Librarian

Rocki Strader attended the following meetings and events: Appreciative Inquiry Learning Group, March 4; Technical Services Division, March 10; Catalog Committee, March 12; Appreciative Inquiry Learning Group, March 18.

Misc.:

Rocki finished interviewing for new student employees. New hires who started this month were Melissa Hoppes, Ashleigh Streby, and Gautham Sukumaran. One more student, Michael Valentino, will begin in April. They will work on the remainder of the thesis retrocon project, which we aim to have done before Technical Services moves out of Ackerman in spring 2010.

Rocki completed and submitted another evaluation for OCLC's "Next Generation" cataloging pilot program.

Tim Watson of the Graduate School asked for advice re: searching theses from the 1960s by program. Rocki explained the structure of call numbers from that time period, which only separates M.A.'s, M.S.'s and Ph.D.'s. Tim was pleased to be able to get that much separation from a call number search.

Sally and Magda gave the go-ahead to hire a new GAA to replace Zekiye Yahsi who left to do her dissertation research. Rocki revised the GAA job description and gave it to HR for posting. Applications accepted March 23 - April 3.

A library in Australia made an ILL request for a print masters thesis. Brian Miller sent them a digitized copy according to our policies and asked for if we could get it into the OhioLINK ETD Center so that they could link to it from their catalog. Rocki worked with Linda Miller in E-Reserves and with the Graduate School to expedite processing. It was turned around and finished within one business day.

Submitted one SACO proposal for new heading.

LC ECIP: 2 received; 2 done; none left over

ETD retrocon: Carryover from February was 203. Of the backlog, 5 turned out to be duplicates. Jim added and recataloged 32 titles. Total done from new, carryover, and dup was 115, leaving a carryover of 120.

Cataloging Department Monthly Statistics

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