Cataloging Department Monthly Report
November 2008

Subject: Monthly Report – November 2008
Date: December 2008
From: Magda El-Sherbini, Cataloging Department Head
To: Sally Rogers, Assistant Director for Technical Services

OVERVIEW OF THE MONTH

Magda attended the PCC PoCO meeting as a BIBCO representative. She was invited to run for election for vice chair/Chair elect for PoCo. She won the election. Magda submitted the Ohio NACO Funnel proposal to LC. After the proposal was accepted, magda completed the necessary forms and send them to the PCC Steering Committee for final approval. Once this is done, then the planning for training will be undergoing. Melanie McGurr will be the trainer to other participant in the funnel.

Magda participated with the Group Technical Services 2 Meeting (group of libraries interested in working cooperatively and reduce redundancy in processing of materials).

The cataloging Department presented a movie on the workflow of the department. Rocki Stradar, Melanie McGurr, Sherab Chen, Christina Moore, and Ed worked on producing this film.

Western Languages Section

November 2008 was a busy month for the section as we continued to do our regular tasks. This month section members continued to work on titles in Western languages (for example, English, French, German, Italian and Spanish), both new and backlog. We cataloged in non-book and book formats, including analytics and ebooks.

Beverly McDonald spent her time this month training, answering questions and solving problems. She and section members attended the Technical Services Division meeting (November 13, 2008). She and section members also attended the Catalog Committee meeting (November 20). Beverly did the minutes for this meeting. Beverly attended a Diversity Committee meeting (November 20; as secretary, she did the minutes). She held a meeting of the Western Languages Section (November 6).

Christina Moore attended a meeting of the Training Advisory Council (TAC; November 20, 2008). She also spent a lot of time working on the Cataloging Department 20-minute video that was shown at the Technical Services Division meeting on November 13. Magda El-Sherbini assigned Jim Whitcomb to another new project along with Rocki Strader: ETD submission. Jim's responsibilities will be to create the electronic theses and dissertations forms for submission to the OhioLINK ETD Center.

Finally, members of the section took some leave time (Beverly, however, did not take any leave time) and we all had three holidays (November 11, 2008- Veterans Day and November 27-28- Thanksgiving).

Non-Roman Languages Section

News

Mari Konno Joined the section as an hourly student cataloger. She was hired to assist the Japanese microfiche cataloging project a.k.a. JMSTC.

Summary

This month the section cataloged totally 1,006 titles in 1,177 volumes/pieces. We received 354 new titles in 589 volume/pieces.

Sherab Chen (section coordinator)

Sherab continued training the new GAA, Gumiko, and the new hourly student, Mari. He answered their cataloging questions, and reviewed their cataloging records.

He worked with Melanie, Rocki, Christina and Ed to develop the department presentation movie. The movie was presented at the division meeting.

He wrote a presentation proposal for the "Going Global! Finding Non-English Language Specialists" at ALA Annual Conference. The proposal was accepted.

He prepared for a new round of evaluation on the e-learning cataloging courseware. He made email correspondence with Ruth Connell to keep track of the CJK contract cataloging project.

This month he contributed 4 new Chinese NACO records and enhanced 1. He also started working with Melanie on developing a NACO e-learning training module.

Zaineb Bayahy (Arabic cataloging)

Zaineb contributed 1 Arabic NACO record. She attended the TS meeting (11/13) and Cataloging Committee meeting (11/20). Her team for Middle East cataloging has the following month statistic.

Languages	Original	Copy	Enhanced	Total	Volume	PCC	NACO
Arabic books	18	24	33	75
english
CMT
CD
Turkish Books	37	11	5	53
French Books	2	11	49	62	2		1
serial		1		1
Arabic cards			148	148
Thesis retrocon
				339

Anna Batchev (Slavic cataloging)

Anna cataloged 179 titles in the Hilandar gift books project. (40 original). She cataloged 17 books (6 original), and 8 serials.

GAAs cataloging performance

Chinese

Yang Yu (GAA) was close to her baby delivering date. She cataloged 10 DVDs (all original), 1 new title (original), and added 56 volumes.

Hsiao-feng Tsai (GAA) cataloged 77 new titles including 58 books, 4 serials, 2 DVDs, and 13 microform titles. She made 39 original records.

Miao Liu (hourly) cataloged 64 new titles in 101 volume/pieces (13 original cataloging).

Japanese

Fusako Yoneda (GAA) worked both at the Cataloging and the Geology Library. She cataloged 88 new titles in 118 volumes, including 63 books, 25 serials. She made 77 original records. She helped the Geology library and updated 84 Japanese map records on WorldCat, and fixed 15 records on Millennium.

Natsumi Hirota (GAA) cataloged 221 Japanese microfiche titles (all original) and added 16 volumes.

Gumiko Monobe (GAA) cataloged 26 new titles (14 original) and processed in total 126 volume/pieces.

Korean

Catherin Lee (work-study) cataloged 75 new titles (19 original, 3 serial).

Turkish

(see under Zaineb)

Principal Cataloger and Special Projects

No Report

Authority Control and Database Maintenance

Lin was promoted to LA2 during the month, so that was very good news for everyone. Andrea began training Nora to help her with Backstage Reports. LC is doing a few very large clean-up projects. Some of these projects consist of very simple changes—like taking the period out the 100 field. Reports are generated for all of these changes which means many more reports come to us. Nora is helping Andrea get through these reports by eliminating the pages that Andrea does not need to work on.

Indre and Jourdan continue to help with inventorying the problem shelf. Indre is also started to inventory Stephanie’s shelves to ensure that everything there says it is at Technical Services. Indre also helped Melanie with some database maintenance issues, like last copy withdrawals.

Amira finished up the last of the ELs and Ahs and started on a cart of short bibliographic records from Aaron O. These books were chosen by Dona and Aaron to be given full bibliographic records. If they are duplicates of books we already have, then they will go straight back to Aaron without being given a full record so time is not wasted on a book that will be removed in the near future.

Melanie, Rocki, Sherab and Christina spent time this month finishing up the movie. The movie did take a lot of time, but they felt it was worth the work and enjoyed working with the entire Department.

Melanie ran the Boolean discussed with Mary Ann from GOV DOCS. Melanie had Mary Ann look it over before updating the records. The system seems to work well and 1592 last copy withdrawals were processed without printing out a single record or taking up more than a few minutes of staff or student time.

Melanie attended the Cataloging Committee meeting on the 20th and the Tech Services Division meeting on the 13th. Melanie’s Freshman Seminar ends at the beginning of next month and she won’t be teaching until next fall at the earliest.

Catalog Librarian

Rocki Strader attended the following meetings and events: OSUL 2013 Implementation Community meeting, Nov. 12; Technical Services Division meeting, Nov. 13; Libraries Years of Service Luncheon, Nov. 18; CAT dept potluck, Nov. 19; Catalog Committee, Nov. 20; ETD submission training/orientation, Nov. 20; ALAO Executive Board meeting, Nov. 21; Phi Kappa Phi National Honor Society, OSU Chapter, general body meeting, Nov. 24.

misc.:

ad hoc committee for CAT Dept presentation: iMovie file corrupted and the film and photos had to be downloaded again. The group agreed that Christina Moore should try using Windows software that is already installed on our computers. The soundtrack and narrative were recorded at the Digital Union. All editing and compiling was done here in the dept. The video was presented to the Technical Services Division meeting on Nov. 13. It was well received.

ETD digitization, submission and retrocon: At Sally Rogers's request, submission of digitized ETDs will be moved over to CAT from the E-reserves office. E-reserves will still do the digitization and file preparation. Rocki will oversee CAT's portion of this program, and Jim Whitcomb will do most of the submission and retrocon cataloging. Jim and Rocki met with Linda Miller for an orientation and hands-on training.

ECIP: Jim Whitcomb and Rocki Strader received "training records" at the end of October, and in November practiced with the ECIP programs provided by LC. There were a few procedural

Cataloging Department Monthly Statistics

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