Cataloging Department Monthly Report
March 2008
Subject: Monthly Report – March 2008
Date: April 2008
From: Magda El-Sherbini, Cataloging Department Head
To: Sally Rogers, Assistant Director for Technical Services
OVERVIEW OF THE MONTH
Magda and Sherab attending the ORDC annual conference As part of the clean up projects, Melanie gathered a list of all the hanging bib record and worked on them with the help of a student.
Two new students (Indre and Bridget ) were hired to work on several projects. Stephanie began training them to work on theses retrocon and on items from STX.
We discontinued Marcive vendor service on April 8, 2008. This decision came after a trail period after a discussion with Sherry Moeller and Mary Reis in November (overview in the November 2007 report).
Western Languages Section
[No report is available]
Non-Roman Languages Section
News
Endo Sakiko and Akina Ikudo, two hourly students working for the Japanese Microfiche Project, quitted their job at our Non-Roman Cataloging Section. The section is looking for two new students to replace their positions.
Summary
This month the section cataloged 843+Zaineb's titles. The section received 555 new titles in 574 volumes.
Sherab Chen (section coordinator)
Sherab created 4 e-learning courseware supplementary lesson in the format of PowerPoint with the help of an hourly student. He worked Henry and posted a new E-learning Cataloging Training Courseware, Lesson 5 in 3 flash movies, on the department's homepage, and wrote a portal and introduction post on the Non-Roman Cataloging Blog. He also trained a GAA to digitize MARC records to be used as online examples for the e-learning project.
He assigned and helped training two students (1 GAA and 1 hourly) to assist Melanie on the Short bib project (see below student section for details).
Sherab prepared job description and began the procedures of hiring new students for the Japanese Microfiche Project. He also interviewed 2 student applicants for the Japanese cataloging GAA position.
Magda and Sherab attended the ODCE conference, Columbus, 3/2-3; Sherab attended the ALAO Annual Conference Preparation Committee's March meeting. He also participated workshops for the new WorkForce timekeeping system.
He continued to learn NACO procedures with the Authority Control and Database Maintenance Section.
Zaineb Bayahy (Arabic cataloging)
(forthcoming)
Anna Batchev (Slavic cataloging)
Anna cataloged 259 new Slavic monograph titles (56 in original), and 15 serials. She also worked on the Hilandar gift book project and cataloged 13 books (3 original).
GAAs cataloging performance
ChineseMei Zhao (GAA) was assigned to help Melanie's Short bib project. She searched 228 records and fixed 40 of them. In addition, she cataloged 19 new Chinese titles (12 in original).
Yang Yu (GAA) assisted the e-learning project and digitized 44 MARC records. In addition, she cataloged 5 new Chinese books, 18 DVDs, 2 CD-ROMs (25 original), and fixed 25 problematic bib records on Millennium.
Qing Cao (hourly) reviewed and double checked Chinese student's cataloging records. She assisted the e-learning project and helped editing the 4 PowerPoint lessons.
Miao Liu (hourly) was assigned to help Melanie on the Short bib project. She searched 215 records and fixed 30 short bibs.
Special project GAA
Hsiao-feng Tsai (GAA) cataloged 136 new Chinese titles (42 in original) with 1audio tape.
JapaneseFusako Yoneda (GAA) cataloged 130 new Japanese titles in 223 volumes, 18 of them were serials. Among the 223 titles, 71 were done in original cataloging. She also did 2 serial title changes, fixed 1 problematic bib and linked 4 records.
Natsumi Hiroda (GAA) was working on the JMSTC Japanese Microfiche Project, and she cataloged totally 220 titles in original, and added 15 duplicate volumes.
KoreanSangkyo Lee (GAA) at Special Cataloging was helping us to remove the Korean backlogs (no statistics available)
Turkish(see under Zaineb)
Principal Cataloger and Special Projects
Authority Control and Database Maintenance
Melanie is working with the Training Advisory Council on Item Record Training and met with them on the 6th. She will review all documentation for reserve deletes to ensure that it is correct (reserve training is the first training to be rolled out). Melanie will also take an active role in item record maintenance (deleting, suppressing, and so forth). Melanie Met with Beth Black on the 12th to discuss the latest updates on the Off-Campus Access project. She is assisting Beth by adding information to 945s for Knowledge Bank materials (over 600 items) and will work with Government Documents next month.
Melanie also attended the Regional Meeting on the 27th as an add-on to Nancy Helmick’s item record discussion. Melanie briefly discussed item record maintenance and the problems often seen in Database Maintenance and Authority Control. Melanie also met with Rebekah Kilzer on the 13th for assistance with the Boolean run to check that items and bibs have the same location (sync) program and for questions regarding the STX transfers Boolean. Melanie later e-mailed Donna DeGeorge who wrote that she still did not need to have the STX transfer Boolean run.
OSUL’s Authorities Vendor, Backstage Library Works, is still experiencing difficulties with their ftp server through Millennium (a new Web site and a server meltdown after an electrical storm were the problems). Because of these issues, Backstage is running approximately 3 weeks late returning bibs and distributing some loads. Because of the ftp problem, a work around was needed. Melanie talked to Rebekah Kilzer about this and was able to upload the returned files. Melanie also trained Andrea so that she could loads the files she needed to also.
The hanging bib record list gathered with the help of Brian Miller (and later separated into serials and monographs) was worked on between Melanie and Samantha. Samantha also helped Andrea with 1xx changes and began to work with the Librarian’s Report name changes before she ended her time at OSUL at the end of March.
Two of Sherab Chen’s students are assisting Melanie with the short bib project she began at ARC. Sherab’s students were available to help, so Sherab and Melanie trained them on this project. They are currently working to find books on short bibs in Ackerman Library. They are discovering that many books are missing, labeled as in process, or un-cataloged. The list covers over 2000 items, and they are also finding books with short bibs that they can fix or, if they are in a Western Language, Hebrew, or Russian, that Melanie can distribute to someone else.
Amira concentrated on LAW project books, and Melanie also spent a number of hours dealing with problems. Melanie and Amira both were awarded spot bonuses for their work with the LAW Cataloging Project. Amira also assisted with EL re-cataloging and reclassification. The ELs are coming to Melanie and some to Lin via Collection Management. Melanie also trained Amira to help with reserve deletes and she marked 74 bib and item records for deletion.
Melanie received 31 e-mails and 3 phone calls for database maintenance help. She also flipped 9600 records for Steve Rogers as he prepares to move items to STX before the move back to Thompson.
Stephanie began training Melanie’s student Indre and Rocki’s student Bridget to work on theses retrocon. Indre is mostly working with cards, and Bridget works with items from STX.
Andrea and Melanie began discussing changes for the NACO workflow. They have both been following a discussion on the PCC list on the same topic and are considering where they could save time and effort. Melanie would like to increase the NACO numbers by providing more training, but Andrea and Melanie need to be able to handle any increase in records also.
Andrea completed 754 1xx changes, which meant 3305 manual bib updates, but 1452 additional changes could be done through global update. Andrea also loaded 13,026 records which include new NACO record and LC subject headings (and deletions and changes).
The Cataloging Department discontinued Marcive vendor service on April 8, 2008. This decision came after a trail period after a discussion with Sherry Moeller and Mary Reis in November (overview in the November 2007 report).
| Andrea | Stephanie | Lin | Melanie | |
|---|---|---|---|---|
| Backlog/Requested | 261 | |||
| Completed/Referred | 17 | 1 | ||
| Remaining |
| Andrea | Stephanie | Lin | Melanie | |
|---|---|---|---|---|
| Authority Update | ||||
| Authority Delete | ||||
| Authority Reviewed | ||||
| Consultation | 12 | 4 | ||
| Boolean | 10 | 7 | ||
| BIBCO reviewed | ||||
| BIBCO submitted | ||||
| NACO reviewed | 78 | 60 | ||
| Bib/Item Deletes | 3 | 882 | ||
| NACO submitted | 78 | |||
| OCLC update | 4 | 41 | 402 | |
| Bib/Item changes | 354 | |||
| Books cataloged | 91 | 21 | ||
| Boolean deletes | 2553 Items
1116 Bibs |
Catalog Librarian
[No Report]
Cataloging Department Monthly Statistics