OSCAR Database Management

SUBJECT: Table of Contents (TOC) enrichment in OSCAR bibliographic records

DATE: November 29, 2000

ISSUED BY: Cataloging Dept. (nvp)
 

This document provides examples for various search options and displays that result depending on which version of OSCAR is being used and whether you are working in public mode (VT100 or web), staff search, or staff update. An example is given for a multi-authored book with chapter titles, and a single authored book with chapter titles.

For OhioLINK central, searching and display will be similar to searching OSCAR webpac.

For those who catalog, note that the TOC information in a bibliographic record is protected during the overlay process (either during export from OCLC or during overlay loading).
 

WHAT TOC IS
 

This record enrichment provides additional access by keyword or title indexing of chapter titles, and keyword or author indexing of chapter authors. Traditional contents notes, if present, are only indexed in keyword.
 

Table of Contents (TOC) data are fields that are similar to traditional contents notes in bibliographic records (505), but are stored in alternative MARC fields defined for this special purpose (970). A date stamp appears in field 971, which is the date the specific TOC information was prepared.
 

In OSCAR, TOC is treated as a "local note" field and is protected during bibliographic record overlay processes.
 

It is possible that a bibliographic record will have both a traditional contents note and TOC data. Generally, both should remain.
 

Problems or errors in TOC titles or author names should be reported to Authority Control and Database Maintenance (formerly Catalog Quality Control and Enrichment).
 

SOURCE OF TOC DATA
 

TOC data is supplied to OhioLINK by an arrangement with Blackwell North America (BNA) and Innovative Interfaces, Inc. This cooperative project began in 1994. For OhioLINK, most TOC records date from 1994 forward, although BNA describes coverage back to 1991. It is possible for very recently published and cataloged books to be enriched with TOC data.
 

Since TOC data is a BNA product, BNA determines which titles receive TOC enrichment. See the BNA website for a project description.
 

OhioLINK Central Catalog
 

OhioLINK Central Catalog About 200,000 bibliographic records at the central catalog have been enriched with TOC data, beginning in 1994. The enrichment is continuing though loading new TOC data, generally on a bi-weekly basis.
 

Local institutions Only Ohio State University and the University of Cincinnati have loaded TOC data to local catalogs, beginning this year. Cincinnati: about 115,000; Ohio State, about 130,000. This week, OhioLINK announced that additional local sites may request to be included in the distribution of TOC data for their local catalogs. If a local institution does not choose to add TOC to their local catalog, their bibliographic record might contain TOC fields in the central catalog and have enhanced search access there.
 

OSCAR In August, we began the load of a backfile of about 124,000 TOC data to merge into OSCAR bibliographic records. Additional loads have added ca. 6,000. About 1,000 are expected to be added on a regular schedule, probably bi-weekly. These will be loaded to OSCAR by Catalog Maintenance as an ongoing regular process.
 

INDEXING AND SEARCHING IN OSCAR
 

In OSCAR and in OhioLINK central, the indexing is the same
 

TOC author name searchable in AUTHOR index; also in WORDS index

TOC chapter title searchable in TITLE index; also in WORDS index
 

Traditional contents notes are indexed and searchable only in WORDS.
 

TOC authors are excluded from ongoing authority control and therefore may be variant forms (e.g. missing middle name, lacking birth date) that differ from the established form used for other materials. Earlier, some work was done by BNA to correct author names in TOC fields; there will be inconsistency in that some records will have author names corrected but others will not.
 

The display of the TOC fields differs depending on whether you are searching OSCAR VT100 in staff search or staff update, or public VT100 or the webpac, and whether you are viewing the labeled display or the MARC tagged display.
 

SAMPLE RECORDS WITH TOC ENRICHMENT
 

There are 4 options described below, for searching and viewing either a single authored book with chapter titles or a multi-authored book with access to additional authors as well as chapter titles.
 

To quickly get the flavor of what adding TOC does to searching, try the additional suggestions at the end of the message using OSCAR webpac.
 

MULTI-AUTHORED BOOKS WITH CHAPTER TITLES
 

NoteThe response to a search on the chapter author will be the chapter title (most words capitalized); the response to a search on chapter title words will be the main title of the book in which the chapter title or words is found. In OSCAR webpac, the match will show in red.
 

1. VT100 OSCAR - Public
 

Search by AUTHOR powell, avril

Select (as of today) line #2, Powell, Avril A.

Select (as of today) line #2, "Duties of Ahmadi Women"

Select K to view TOC
 

Move Forward to see the chapter title "Duties ... "
 

Note that in the list of titles under the author name, most words are capitalized. This identifies these as chapter titles, not main titles of works by this author
 

You searched for the AUTHOR powell avril OSU OSCAR All Locations

2 entries found, entries 1-2 are IMPRINT

Powell, Avril A

1 'Duties of Ahmadi Women' Educative Processes in the Early Sta 2000

2 History Textbooks and the Transmission of the Pre-colonial Pas 1999
 

Note also that this author has three different forms of name
 

Powell, Avril -- TOC author field

Powell, Avril A -- TOC author field

Powell, Avril A. (Avril Ann) -- TOC author field and regular book author field
 

2. Web OSCAR (Public search/display; also MARC tagged display)
 

Search by AUTHOR powell, avril

Click on (as of today) number #2, Powell, Avril

Click on "Duties of Ahmadi Women"

Scroll down to see the chapter title; note the author name appears as Avril A. Powell.
 

Click on the red box MARC DISPLAY.

Scroll down to the line numbered 970 12 $tDuties of Ahmadi Women...;

Note that the author name appears in direct order as "Avril A. Powell" (subfield $c) and then is followed by the name in inverted order "Powell, Avril A." (subfield $f). The direct order is the way it appears in the book, the indirect order is the form in which it is indexed.
 

Search by TITLE duties of ahmadi women

Scroll down to see the matching chapter title identified in red.
 

3. VT100 - Staff Search
 

From the main menu

Search by AUTHOR powell, avril

Select (as of today) line #2, Powell, Avril A.

Select (as of today) line #1, "Duties of Ahmadi Women..."

Select U to view the bibliographic record.

Select M to see More of the record
 

LOCAL NOTE 'Duties of Ahmadi Women' Educative Processes in the Early Stages

of the Ahmadiyya Movement Avril A. Powell Powell, Avril A
 

In this display, the author name is listed in the two forms (direct and inverted) but the subfielding does not display and the two forms are not separated.
 

Select T to display the MARC tagged form and see how the subfields distinguish the two forms of the name.
 

4. VT100 - Staff Update
 

Search Record by author a powell avril

or

Search by .b number .b52306562
 

Select (as of today) line #2 Powell, Avril A

Select (as of today) line #1 Duties of Ahmadi Women...

Select E, Edit bibliographic, to view the full record.
 

Search Record by keyword title y duties of ahmadi women

Select E, Edit bibliographic, to view full record.
 

Search Record by keyword author y powell avril

Select (as of today) line #1 Gurus and their followers

Select E, Edit bibliographic, to view full record.
 

Do not change TOC data; report problems or questions to Catalog Maintenance.
 

SINGLE AUTHORED BOOKS WITH CHAPTER TITLES
 

1. VT100 OSCAR - Public
 

From the main menu

Search TITLE essential guide to computing

To view TOC, select option K

Note that, generally, most words in chapter titles are capitalized.
 

To locate this book by searching keywords on chapter title
 

Search WORDS network fundamentals

To view record, select (as of today) line #1, Essential guide to computing

Note that 3 of the 4 books were found because "network fundamentals" appears in TOC, not in the title proper.
 

2. Web OSCAR (Public search/display; also MARC tagged display)
 

Search TITLE essential guide to computing
 

TOC information displays in the middle of the traditional bibliographic record

after author-title-publisher but before paging, notes and other entries such as subjects.
 

To see the MARC tagged version, click on the box labeled "MARC DISPLAY."

TOC information displays at the end of the bibliographic record, in numerical order.

Fields coded 970-1 or 970-2 are indexed and are searchable.

Fields coded 970-0 are not indexed and are not searchable, and usually are words such as Preface or Introduction.
 

3. VT100 - Staff Search
 

From the main menu

Search by TITLE essential guide to computing

Select U to view the bibliographic record.
 

TOC information, labeled LOCAL NOTE, displays after author-title-publisher-paging-general notes but before other entries such as subjects.
 

4. VT100 - Staff Update
 

Search Record by title t essential guide to computing

or

Search Record by .b number .b52471822
 

Select E, Edit bibliographic, to view the full record.

Select M, More, to see 970 TOC fields (same order as webpac MARC display).
 

Search Record by words y network fundamentals

Select (as of today) line #1
 

Do not change TOC data; report problems or questions to Catalog Maintenance.
 

ADDITIONAL EXAMPLES TO TRY SEARCHING
 

Keyword search on

• NAFTA
• literary radicalism
• michael gorman

 

Author search on

• Marx, Karl (two formswithout date=chapters, with dates 1818-1883=books]
• Moulton, Edward C (one chapter, one book)

Title search on

• postfeminism

 

This last search locates several chapter titles, which can be identified as such by the capitalization of most title words and the presence of page numbers at the end of the title line.

END OF DOCUMENT

Cataloging Department Homepage