The Ohio State University

New responsibilities

Sherab Chen has taken new responsibilities as the coordinator of e-resources cataloging, and is currently working on the following projects (links open workflow & guidelines posts on Cataloging blog).

• Serials Solutions loading
• Keeping up Serial Backfiles cataloging
• Cataloging paid e-resources (online journals and databases)
• Cataloging free e-resources requested by collection managers and subject specialists

He is also leading some other special projects including

• Re-accessing 1,000 Chinese historical books

More on parallel title and statement of responsibility

Take a look of these title pages of three books –

The two on the left are translations and the one on the right is a Chinese title with an English parallel title.

Cataloging multi-volume monographs with title analysis

Depending on the nature of each multi-volume monograph publication, two different approaches may be taken to catalog them. This post is developed for student workers to easily understand the cataloging process. A formal guideline for local practice of Cataloging Analytics is also available.

Here we have a four volume set. Note, it has a collective title “中华商业文化史论” or “Zhong hua shang ye wen hua shi lun”, as we see printed on the spine of each volume, but each volume has a different and standing-alone title, i.e.

1. 中华商业文化探源 Zhonghua shang ye wen hua tan yuan
2. 变异的传统商业文化 Bian yi de chuan tong shang ye wen hua
3. 中西商业文化大碰撞 Zhong Xi shang ye wen hua da peng zhuang
4. 中国商业实践的本质跨越 Zhongguo shang ye shi jian de ben zhi kua yue

Cataloging approaches for this case: (1) Create one bib record, taking the collective title (Zhong hua shang ye wen hua shi lun), then add Content note (505) and Analytic titles (740) on the bib record; treat each volume as an Item. (2) Create separate bib records for each volume title, and treat “Zhong hua shang ye wen hua shi lun” as the series title (490+830).
We also need to take into account how the multi volume set is ordered. A multi-volume set can be ordered at separate times or on one order. So, possibilities of cataloging procedures can be -

• 1st approach i.e. making one bib for all: (1) if ordered separately, move all order records under one bib, overlay that bib and attach item records, then delete the rest bibs; (2) if all on one order, overlay the bib holding the order.
• 2nd approach i.e. making separate bibs: (1) if ordered separately, overlay each bib and attach item under each of them; (2) if all on one order, overlay the 1st bib with volume 1 record, and then bring in new bibs for the rest of volumes.

Let’s now take a closer look on how these two methods work.

Method 1. One bib for all volumes

Step 1 Set up the bib record. On Connexion, locate (or create) the record describing the four volume as a whole (OCLC #713489217).

In our local system, the title maybe ordered separately or as one order. Here we will illustrate the first case in which four brief bibs were generated with order records attached to each of them –

Step 2 Overlay and attach item records. We will export the OCLC bib in step 1 and overlay it with the local bib made for volume 1 (Bib 1 in picture) and attach four item records, one for each of the four volumes.

Step 3 Transfer order records and remove empty bib records. We will need to transfer the order records under the other three brief bibs to this just overlaid bib — this bib is now used for the 4-volume set as a whole. And as the final step, we will delete the three brief bibs initially made for the other three volumes during ordering process. We can now do this because we have established a bib record for this 4-volume title, and transferred and grouped all order records under it.

Image on the right shows how it looks like on Millennium.
(If the four volumes were received on one order under one bib, then simply overlay that bib and attach items)

Method 2. Separate bib records for each volume

When each volume (or part) in a multi-volume monograph set has a different title and stands alone, making separate bib records may be a better approach. Sometimes, a set can be treated with either method, like the example we just used above. Now, we will explore the second method.

There are again two situations in the local system: (1) Each volume (or part) was received individually and separate place holding bibs were generated; (2) The set was ordered as a whole under only one place-holding bib.

If it is in the first situation, we will locate (or create) each bib record for each title, overlay the corresponding local bib and attach item under each.

If it is in the second situation, we will overlay the local bib with the full bib record made for the first title, attach item under it; and then, locate and bring in new bib records for the rest of the three titles with item attached under each. The last three will be new bib records for the local system, under which there will be no order record because the order record is attached to the first bib.

Assigning Call Number in complex copy cataloging

[Purpose] For training and providing instructions on call number assignment as part of complex copy cataloging.

I. Tricks for Finding a Call Number
– Strategies: Start from something; if too difficult, set it aside (do not spend too much time on a difficult book).

(1) Look for a book on the same (or a similar) subject which already has a call number. On the library’s online catalog,

• Search for a similar title
• Search keywords
• Search works by the same author

(2) Subject-Classification correlation

• If a record already has one or more “good LC subject headings”*, then use the first or most relevant subject heading to locate a class number and make it a call number (under Classification Web’s “Bibliographic Correlations”).
  * “Good LC subject heading” has 650 field indicators ‘blank’ and ‘0’.

(3) Just give up! Set the book aside or ask your supervisor.

II. Adding the Cutter Number for a Non-Literary Book

• Cutter the main entry (Main entry is the 1xx field* OR the 245 field when there is NO 1xx field)
• Use the first letter of the main entry for Cuttering.

* 1xx includes:
100 for personal name
110 for name of corp.
130 for uniform title

III. Assigning a Call Number for a Literary Book
– All East Asian language and literature fall within PL1-8844 (for Languages of Eastern Asia, Africa, Oceania)
PL501-889: Japanese language and literature
PL901-998: Korean language and literature
PL1001-3208: Chinese language and literature
– For Middle Eastern and Hebrew etc. language and literature, look in PJ1-9500: Oriental philology and literature
etc.

Individual authors and works: find corresponding entry

Examples
Author: Haruno, Mieko
title: Kento …

PL871 is H
The author number is determined by the second letter of the name -
the 2nd for Haruno is A
PL871.A7 K46 2006

How to use the P-PZ40 Table
See Cataloging Literary Works (2): P-PZ40 and P-PZ43 Tables

How to catalog a translation
See How to catalog a translation
Use the LC Translation Cutter Table

Call number is the “physical address” (shelving) of a book. Books with same classification in call number will be shelved together, and vice versa.

Special arrangements
Example
Series: 乐府诗集分类研究
Titles: 鼓吹横吹曲辞研究，相和歌辞研究，杂曲歌辞与杂歌谣辞研究 and 琴曲歌辞研究
All have records found on Connexion, and have call number PL2309.Y8, but 琴曲歌辞研究 was assigned a call number ML1015.C5 Z68 2009. In order to put it together with others, we changed the call number to PL2309.Y8 Z56 2009. The OPAC system will take the second 090 or 050 field as the call number for display and shelving location.

Creating RDA records for non-Roman DVD videos

The is an experiment on having staff/student workers to assist the RDA test at a small scale. This is NOT meant for RDA training or implementation.

GUIDELINES

• If an AACR2 record is found on Connexion (WorldCat) for the same title and edition you have in hand, (1) do NOT create a new RDA record and (2) do NOT replace that master record. In this case, you update holdings, edit that record to make it an RDA record, and then export/overlay to OSU catalog. (This will avoid duplicates based on cataloging codes)
• If no record has been created for the title you have in hand, you can create a RDA record.
• In case both AACR2 and RDA records are found for the title you have in hand, choose the RDA one.

MAKING MARC RECORD IN RDA

FIXED FIELDS
Type is g; Blvl is m; Desc is i; Elvl is k; Form is blank; TMat is v

VARIABLE FIELDS
– Some new practices include

• The 040 has $e rda as an indication of RDA record
• Title [spelled/transcribed as how it appears]
• The h subfield or GMD in 245 is replaced by the following three fields:
  336 two-dimensional moving image $2 rdacontent
  337 video $2 rdamedia
  338 videodisc $2 rda carrier
• Statement of responsibility [can include all as appeared on the piece]
• Publication info [can provide both distribution and copyright date in the c subfield]
  Example: 260 Northhampton, MA : $b Media Education Foundation, $c [2001], ©2001
• Extent [spell out in b subfield; use 12 cm instead of 4 3/4 in.]
  Example: 300 1 videodisc (49 min., 56 sec.) : $b sound, color ; $c 12 cm
• Name of responsibility field(s), i.e. 700 [can provide role in e subfield(s)]
  Example:
  700 1_ Jhally, Sut , $e film director, $e film producer
  700 1_ Freeman, Morgan, $d 1937-, $e narrator
  710 2_ Warner Bros., $e film distributor
  710 2_ Warner Independent Pictures, $e production company

Practice in the other fields remained the same as in AACR2

• 007 Example: $a v $b d $e z $f a $g i $h z $i q
• 500 [can be used for title not taken from preferred source]
• 538 [DVD]
• 546 Language [provide if known]
• 511 Performer, narrator, presenter
• 508 Artistic and/or technical credit
• 520 Summarization note; special features might also goes here