TECHNICAL SERVICES/COLLECTION DEVELOPMENT
HIGHLIGHTS - May, 2002, MONTHLY REPORT
June is always a frenzy of activity for technical services and collections.
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FY02 budget and Year end closing of the Felix system and the materials budget will occur the week of June 10. This process has become very streamlined in the past few years so there should be a minimum of downtime. Once the closing has been completed, collection managers who still have funds available will be able to resume placing orders. Collection managers and technical services staff did a wonderful job again this year of expending the budget. According to the June 1 reports, 87% of the firm order budget and 95% of the approval budget have been encumbered or expended! I appreciate everyone's hard work and dedication in getting this done.
FY03 budget -- most of the budget information from the University has been received esp. regarding the cut expected. I have proposed a general budget to the Executive Committee and those details are being finalized. From that general budget, I will move on to completing the fund by fund budget. I expect to have that available for collection managers no later than the first two weeks in July.
Serials cancellation -- SER has provided revised fund spreadsheets in the shared space which show where the 3% cut will occur. I expect those details will be finalized this week so that SER can proceed after the fiscal close to actual place the cancellations. Given some of the possibilities earlier this year, this cut will certainly be more modest than in might have been. We will start with the 3% and hope that we can hold the cut to that level. What to expect in the coming year is still unknown.
Main Library Collection Size -- Jim Bracken, Marsha Hamilton and I continue to work on issues and estimates about the size of the Main Collection post renovation and how we can move and process the needed material in time. It's a massive undertaking with no easy answers. The work to date by the Collection Management Team gives us more concrete information on the volume of material that can be processed and what percentages of that material need additional cataloging or preservation work. More as the details develop.