MONTHLY REPORT -- NOVEMBER 1999
The department performed normal activities reflected in the Established Responsibilities.
Established Responsibilities:
ACCOUNTING
Process non-problem unit order invoices within 7 days of receipt
Batch process invoices for payment at least 3 times a week
Review and mail checks within 2 days of receipt
Produce, review, and distribute Accounting Reports twice a month
Review and reconcile FAS reports within 3 weeks of receipt
Review statements and resolve invoicing problems monthly
DOCUMENTATION & TRAINING
Answer the 292-6314 line for the 3 depts in room 040; forward calls, voice mail & messages
Manage incoming and outgoing daily mail for TS depts
Coordinate supply requests from all TS depts, distribute supplies
Collect & proofread TS staff & student time sheets; deliver to HR
Maintain incoming serial and monograph mailflow
Maintain TS web site & 4 TS dept web pages
Respond to TS requests for documentation and training
AUTOMATION & PROJECTS
Respond to TS requests for help with PCs, printers & other equipment
Produce & print MOD ORT boolean, print MOD order slips & print claim slips daily
Support other TS depts with regular assistance in various workflows
HIGHLIGHTS OF THE MONTH:
Christina McMenemy left the dept on Nov 12. During her stay with us she helped create the TS and TSAA websites and provided assistance to SER on serial checkin and lib has statements. Before she left she completed checking all the urls on the TS web site for broken links.
With Christina's departure, Mary Stiffler began providing additional assistance to Lisa on preparing documents and helping with the 038 mail room operation.
TSAA rearranged our workspace some. Deb Cameron moved her workstation to the space that had been Christina's. We adjusted Lisa's space with that of the empty web position to improve group workspace.
Lisa began work with Tschera on revising cataloging training materials for OSUL staff.
Lisa began working with Angela Gooden on creation of a new ‘I am a book' tour for public service staff. I provided background on how the materials flow.
Lisa worked with Magda on preparing some orientation for the new Non-Western Coordinator, Hee-Sook Shin who begins work in December. She also began work on orientation plans for Beth Russell who joins SCCAT in January.
At my request, Deb got the Approval area PC more usable for the collection managers. She arranged with IT for them to get multi login access. She later explained the new arrangement at the CM forum and gave personal instruction to collection managers from non-networked libraries.
Deb worked on a number of upgrades during November. She upgraded Magda's email from v.2.x to v.3.x. She worked with IT to upgrade all TS employees McAfee Virus protection software and she upgraded Netscape on TS machines that are accessing ARMS.
Deb worked with Mike Derr from SEL to install a WordWand scanner on Carol Diedrichs' PC for testing purposes.
Deb is now listed as the person to be contacted first for Tech Services on the Felix Phone Tree list.
Ellen, Jean, Kathie and I attended ARMS training. Online pay request to Accounts Payable became available.
I attended PIT training, now all TSAA has been to the training.
Ellen and I attended a supervisors' workshop on violence in the workplace.
Jean began volunteering for the first floor information desk once a week.
In November we also got news that both Kathie Miller and Lisa Iacobellis had been called for jury duty; Kathie for 2 weeks in Franklin County and Lisa for 2 months in Fairfield County. With Christina's departure, quarter break for our students and holidays also falling in December, TSAA faces a difficult month. We met as a dept and discussed options, then we communicated our plans to all TS via e-mail.