MONTHLY REPORT -- February-April, 2001
Highlights of February, March, and April, 2001
In February all evaluations were completed.
Lisa presented a catme workshop to some TS staff that focussed on how catme could be useful in their work practices. It was well received and plans are being made for Lisa to present it again to other TS depts.
Ellen worked out the details of final accounting work with our former serial supplier, Dawson. There were a lot of points to resolve with the vendor and within OSU. In counterpoint, Ellen completed the first electronic invoice processing with our new supplier, Ebsco.
TSAA was able to reassign the salary of a vacant position, Mary Stiffler's, during this period. It was used to increase the 50% LMTA2 position held by Linda Talmadge to 100% and provide and additional 50% LMTA2 position in our accounting section. That new half time position was accepted by Sanjay Jha. Sanjay is currently a student employee in Cataloging Dept. He will begin his staff position in TSAA in May.
Lisa oversaw the transition of mail operation management from TSAA to Administrative Services, Mail Room personnel. She spent hours training each Mail/Supply staff and student employee on the policies & practices of opening/sorting incoming serial and monograph materials and the daily distribution of checked in serial mail. Our trained TSAA students went to work for Pat Greene to make the transition easier. The work is done in the same physical space, but under different management as of spring quarter. The transition has worked well overall.
The fiscal close plan for this year was finalized and shared with collection managers and other participants. Highlights of the schedule are:
| April 1 | Last day to submit continuation orders |
| May 8 | Last day to submit ORTs on endowment funds |
| June 8 | Last day to submit ORTs for monographs or serial unit orders on all other funds |
| June 14 | Books should reopen for ordering on funds that have money available |
Sheryl worked with Brent Fuhrman and Carol Diedrichs on encumbering our ongoing materials budget commitments in the ARMS system. Sheryl will update these figures monthly.
We had a lot of student employee turnover recently, a big loss in training time and needed help.
Lisa arranged the first 'I am an electronic resource' tours. Planning started for the next 'I am a monograph' tour.
In the aftermath of the stacks fire, Deb worked with IT on fixing the resulting pc, network and printing problems TS depts have been experiencing.
At the end of April, a pipe broke in room 038, the mail operation room. The carpet was soaked and a few checked in serials were damaged. TSAA staff assisted Pat Greene and SER dept with temporary arrangements till the carpet could be cleaned and the cabinets repositioned.