MONTHLY REPORT -- March-April, 2000
Highlights of March-April, 2000
The department performed normal activities reflected in the Established Responsibilities.
In March all the TSAA evaluations were completed and turned in to Human Resources.
On the physical front, Deb and Ryan's students moved Tschera Connell, Trisha Davis and Magda El-Sherbini to their new office spaces. Deb assisted with SCC furniture shifting and adjustments to student workstations in CAT.
Deb also completed a number of IT related tasks, including installs of MS Office suite for Jose, Noelle V, Jim M, Hee-Sook; installing label printers in MOD and TSAA; worked on software updates in SCC staff working in TRI and CGA; set up new NT based machines, repaired others and created accounts for a new SER staffer, Lou Joseph.
Lisa provided additional training for Lou, Hee-Sook, Jose, Noelle L, Cheryl O. She, Janie and Mary updated instructions for various procedures and equipment on the web and elsewhere.
TSAA worked with SER on the move of a 50% position from SER to TSAA and rearranging room 040 space to accomodate this and other upcoming changes. The new 50% TSAA position was drafted and posted. The position is under Ellen Scherer's supervision. Filling the position should occur in early May. In preparation for taking on the additional duties of continuation invoice work the halftime person will do, Ellen worked with Mike Grimes to learn the basics of serial invoice posting. After a couple joint work sessions, Ellen began processing serial invoices independently. She has found there are a number of differences from monograph invoice processing. As time allows, Ellen will create documentation describing the continuation work as there were no current written procedures to transfer with the work.
Deb lined up workstations and installed PCs for the temporary GAA positions coming to SER. She also rearranged their student checkin workstations. Location of available network wiring required blocking of the aisle between MOD and SER, but we were able to reroute wiring and open the aisle again on May 1.
Mary updated employee lists and created mail space for the new SER member, Barbara Dunham.
Sheryl and Lisa arranged a daily update from Lisa via e-mail to update Sheryl on work progress.
Lisa brought Annie and Sarah to campus for Bring Your Daughter to Work day.
Deb went on 3 weeks vacation from April 26 through May 17. Kathie was out several days in April due to family illness. Janie was on vacation for one week of the month.
Ellen, Jean and Sheryl prepared for the upcoming move to the ARMS General Ledger system with the new fiscal year.
Sheryl drafted a schedule for fiscal year closing activities and shared it with the MOD, SER and TSAA folks who are affected by closing activities.
Accounting activities related to the change in Fiscal Year, like spending out Research Foundation funds, prepaying large accounts for the new year to receive significant discounts and providing ledger information to Carol were all done in April. Kathie began moving some invoices to Research Foundation funds as part of MOD and TSAA efforts to expend those funds within deadline. Sheryl created the new fiscal year continuation prepay accounts on Felix and Ellen created their ledger pages, all in preparation for the change of fiscal year in late June. Ellen continued to try and get external account information for the RF African account recently set up because at this point in the accounting year there is limited time left to use those funds for library support.
Sheryl followed up on the results of the phone equipment and service changes she documented in February. All changes were finished by May 1.
Lisa and Sheryl worked on preparations for the impending CWA strike. They put these plans in affect May 1 when the strike began and communicated with all depts and OSUL in general about changes in TS operations during the strike.
Deb presented printer driver problem resolution info at TS div mtg.