ADJUSTING CUTTER NUMBER FOR SERIAL TITLE CHANGE
N. S. 95-1 MEMORANDUM Revised January 1995
This memorandum was prepared by Magda El-Sherbini, Chair of the Cataloging Policy Board, and other members of the Cataloging Department and the Acquisitions Department.
Recently, the Cataloging Policy Board and the Cataloging Advisory Council approved a proposal to eliminate the current cataloging practice of adjusting the call number for straight forward one-to-one relationship serial title changes. The one-to-one serial title change involves titles whose subject content remains the same, but the title of the serial is different. For example: "The British Journal of developmental disabilities" has changed its title to "The British journal of mental subnormality". In this case the "new" title will be cataloged on a separate bibliographic record and will retain the previous call number of the old title.
Serial Cataloging WILL CONTINUE to adjust call numbers for titles where the bibliographic relationship is more complex, i.e. splits, merges, absorbed, continued in part and for titles undergoing substantial changes in subject content.
Implications of this policy change:
1) Call numbers on labels for volumes received with the new title:
The check-in unit in Receiving Acquisitions will have call numbers on all labels produced from OSCAR. In order for the correct new title to appear on the spine, it is important that department libraries and Bindery Prep staff not send volumes out for binding until the item with the new title is received from Serial Cataloging and the new bibliographic record appears on OSCAR. The location libraries will be able to recognize the brief bibliographic record through the following:
-The brief bibliographic record will contain a "780" field (old title) which will link the new title to
the previous title.
-The new cataloged bibliographic record will contain cataloging date and the acquisition built
bibliographic record will not have a date.
-There will be a new brief bib record on OSCAR built by the Continuation Acquisition Division to
alert department libraries to the title change. This bib record will contain "continues" field which
indicate the old title, also will have an attached check-in record with the issues received under the
new title.
-The Bindery Prep sends a serial title change form to Serial Cataloging and to location libraries to
alert them of title change. Also, they add a note to OSCAR indicating a title change.
2) Relabeling/unbinding volumes:
Since call numbers remain the same, volumes will not have to be relabeled or re-bound. In some cases, volumes need to be split or rebound. This will save staff time and library money in retrieving volumes and sending them to Collection Maintenance/Bindery Prep for splitting, relabeling and re-binding. Serial Cataloging will catalog the new title and move item records as needed to the correct bibliographic record without having the location relabel the volumes.
New procedures:
Continuation Acquisition Division will:
- Search OCLC for copy if they suspect a title change.
- Build OSCAR bibliographic and check-in records for the new title using the call number of the
old title
- Forward piece, OCLC printout of new title and printout of OSCAR bibliographic record to
Serial Cataloging
Serial Cataloging will:
- Search OCLC for any linked record titles to verify that piece is a straight forward one-to-one
title change.
- Close out old title on OSCAR bib record and link old title to new title
- Catalog new title on OCLC using the call number of old title
- When new title bib record appears on OSCAR, transfer any item records that were incorrectly
added to old bib record to new bib record.
The followings are the name of people that you might contact them in case if you have any questions:
Linda Miller - Serial Section - 292-1629
Trisha Davis - Acquisition Continuation - 292-6314
Mary Lou Trejo - Bindery Preparation - 292-6515
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