Policies and Procedures
Technical Services
OSCAR Database Management
Document: LIB HAS Procedure, General Guidelines (Historical document. Replaced by LibHas Reference Tool, 3/25/04)
Date: Revised 9/99
Created by: SER; rev. 9/99 SER
- Use only lower case letters.
- LIB HAS statement should begin with the first or earliest volume owned.
Example: v.1(1991)-v.5(1996) not: v:5(1996)-v.1(1991) - Record volume or whole number - not both.
Examples:
v.1(1983)-v.2(1984) not: v.1no.1(1983)-v.2no.4(1984)
no.3(1991)-no.4(1992) not: no.3pt.1(1991)-no.4pt.4(1992) - Record the date in parentheses only when there is a volume or number with it.
Examples: v.1(1987)-v.4(1991) or, 1991-1993 not: (1991)-(1993) - Do not use spaces.
- Use “-” when there is a continuous number of volumes.
Example: v.1(1987)-v.4(1994) - Use “/” when the volume covers more than one year or when there is more than one volume to one bound item.
Examples: v.5(1974/1975) or v.1/2(1970) [not: v.5(1974-1975) not: v.1-2(1970)] - Use “;” to show a change in non-gap enumeration.
Example: v..1(1980)-v.10(1990);1991-1995 - Use “,” to show a gap in holdings for missing volumes covering a span of five years or more.
Example: v.1(1970)-v.3(1972),v.10(1979)-v.19(1988)Ignore gap if the missing volumes cover a span of less than five years.
Add: (Incomplete holdings) after the statement if there are numerous gaps in holdings.
Example: v.1(1883)-v.56(1920) (Incomplete Holdings) - Do not abbreviate years.
Example: 1980-1990 not: 1980/90 - Use “:” between multiple levels of data, i.e. between series and volume.
Example: Ser2:v.1(1991)-ser2:v.2(1992) - Use the labeling information in the bibliographic record 910 field or check note field in the check-in record to create the LibHas note. If the labeling information changes, so should the information in the LibHas note for those volumes.
Example:
LABELING:SER+VOL FROM 1981-1982; YEARS FROM 1975-1980; VOL FROM 1970-1974
LibHas: v.1(1970)-v.5(1974);1975-1980;ser2:v.1(1981)-ser2:v.2(1982) - Do not make LibHas statements for HEA, CHI, LAW or the regional campus libraries: ARD, ATI, LIM, MAN, MAR, NWK. They create their own LibHas statements.