Aggregator - In the electronic resource world, the term aggregator is used to refer to a "host site." OhioLINK, Catchword and Ingenta are aggregators, in the sense that they gather together at one site numerous electronic journals from many different publishers. We work with these aggregators in much the same way we work with vendors who assist in providing us the print copies of journals from different publishers.

Analytics / Analyzed Serials - According to AACR2 2nd ed., 1988 revision: "Analysis is the process of preparing a bibliographic record that describes a part or parts of an item for which a comprehensive entry has been made." Analyzed serials is the term used at OSUL when the item record for the part is linked both to the bib for the individual title (primary link) and to the bib for the whole (secondary link). Individual bibliographic records may be created for items that are part of larger collections such as volumes in a series, separate items in microform sets, chapters in books, etc.

Approval shelves - Shelves in room 040 Main library for weekly display of approval books for selection by Selectors (authorized staff). Collection managers make decisions on whether to accept or reject approval books, and indicate their choices. New books go up Wednesday afternoon (12:00-); the previous week's books are then referred or processed appropriately, so books are displayed on the shelves for a period of 1 week.

Approvals - Books sent automatically by a vendor that fit an established pre-set list of Library criteria; will not have to be ordered individually by title

Authority Control - The process of establishing and ensuring the correctness of headings (authors, subjects, series, uniform titles) on bibliographic records; also, the process of providing cross-references in the catalog ("see" and "see also") through the use of authority records in the local system

Bib Searcher - In MOD: Short for "bibliographic searcher;" staff who process requests for individual monograph titles to be ordered. They verify that we don't already own a copy, that the title exists, all necessary order information is collected, and a bibliographic record is downloaded from OCLC (if available). They assign a vendor and release the request to be ordered.

BIBCO - The bibliographic component of the PCC. Participating libraries create records according to agreed upon standards and with full authority control.

BIP - Books In Print - An online (formerly print) listing of current books available for purchase. Data is supplied by publishers and information is not always accurate or up to date.

Boolean - A passworded menu option used to retrieve records from OSCAR by creating a list of criteria or data elements from fixed and variable length fields and comparing those criteria to all or part of the OSCAR file of bib, item, order, or check-in records.

Cat-As-Monos - Short for "catalog as a monograph." Refers to books purchased under a series title that, after receipt, will be cataloged individually under the monograph title with an added entry for the series.

Cataloger's Desktop/Classification Plus - CD-ROM products that provides fingertip access to most of the routinely consulted cataloging tools (Library of Congress Rule Interpretations, Subject Cataloging Manual, USMARC Concise Format, USMARC Format for Authority Data, USMARC Format for Bibliographic Data, the MARC Code Lists, Library of Congress Subject Headings, and the LC CLassification schedules. The software provides flexibility to staff by permitting shadow files for personal notes and highlighting.

CatME (OCLC's Cataloging Microenhancer) - Software that allows catalogers to send batch searches and batch updates to OCLC, with most of the actual work being done offline

Cease - Serial/MSET is no longer published (so subscription is discontinued)

CIC - Committee on Institutional Cooperation

CIP (Cataloging in Publication) - Brief, incomplete pre-publication cataloging information provided by the Library of Congress which publishers print in the volume, usually on the verso of the title page

CIRM - OhioLINK’s Cooperative Information Resources Management Committee

CJK - Acronym referring to the Chinese, Japanese and Korean languages

Claims - In MOD and SER: A request to a vendor or publisher to supply a piece that was ordered by the Libraries but has not yet been received

Classed-Together Series - Monographic series that are classfied together serially under one call number, often without individual records for each item in a series

ConSER - Cooperative Online Serials Program

Continuation - Any subscription for a periodical, serial, standing order, membership, monographic series (books)and newspapers

Continuation order - In SER: A serial that is ordered by a collection manager that is received on an ongoing basis until the publication ceases or the collection manager cancels the order

Contract Cataloging - A contractual agreement with an agency or person outside the library organization (a cataloging vendor, publisher, institution, utility, or individual) to provide bibliographic records for a subgroup of uncataloged materials

Controlled Vocabulary - see: Authority Control

Cooperative Cataloging - An agreement among libraries to collect materials in specific formats and subject and/or language areas and to create original cataloging records and make them available for these materials

Copy-Cataloging - In MOD: Cataloging a book using existing bibliographic information found on OCLC with minimal adjustment for local practice

CORC (Cooperative Online Resource Catalog) - OCLC database of web resource descriptions, contributed by participating libraries

Core-Level Record - A bibliographic record that is less than full standard, and more inclusive that current minimal-level records

Enhance/Upgrade (of bibliographic records) - Editing of existing records in the OCLC database to bring forms of headings in line with authority records, to change series practice treatments to agree with the authority file, to add LCCN's and ISBN's (fields 010 and 020 in MARC record), to add subject headings and LC-type classification numbers, to correct tagging and coding errors that affect access, etc.

EPC - Electronic Products checklist; may be pulled from TS web site at: http://libraries.ohio-state.edu/sites/techservices/forms/epcform2.php.

E-Price - Short for "estimated price." The price we anticipate an item or subscription will cost when ordered from a vendor or publisher. The actual price may differ due to discounts, added charges, shipping and handling fees, etc.

Exchange - The OSU Libraries Exchange Program is a journal exchange with institutions around the world. The program receives more than 600 titles from over 137 national and international institutions.

FAS (Financial Accounting System) - A system used by The Ohio State University to track revenue/expenditure in the University's ledger accounts. We referred to the monthly accounting reports as "the FAS". It has now been replaced by the A.R.M.S. (Administrative Resource Management System). The A.R.M.S. reports are called the Standard Monthly Reports.

F.A.S.-12: OSU Request for Payment Form - A blank invoice form. This form is now web-based, and will probably continue to be referred to as FAS-12.

Fast Cat - In MOD: Copy cataloging of monographs in MOD with minimal adjustment to bibliographic records found on OCLC. More complicated workflows, such as analytics, are not part of "fast cat."

FELIX - Name given to the staff "working version" of OSCAR

Firm Orders - In MOD: A single title specifically ordered at the request of a collection manager, in contrast to books acquired in large batches by approval, bloc purchases, gifts, etc

First Issue - The first item received for an order intended for continuation. When this item arrives, the order, bibliographic and check-in records are updated to reflect the current information, and check-in boxes are created for the arrival of subsequent issues.

Full-Level Record - A bibliographic record with complete description, subject analysis, and classification

GOBI - The name used by the book vendor YBP (Yankee Book Peddler) for their online database. It allows collection managers to "tag" titles they wish to firm order, shows OSUL/OhioLINK title order history with YBP, shows status of YBP approval and firm order titles.

Heading - An access point on a bibliographic record, assigned during the cataloging process: author (name), subject heading (controlled vocabulary), series, or uniform title; most are under authority control; local headings in designated MARC fields might or might not be controlled.

IP Address - Internet Protocol address; the unique identification number/internet address assigned to machine on the Internet

Item Record - A record attached to a bibliographic record, assigned to an individual volume, containing location, copy number, volume number, circulation information, etc

Libhas - Summary statement of holdings at the three-letter location code level

LRN - Learning Resources Network

Major Microforms Project - An OCLC program that allows the creation of bibliographic records in large microform sets to be entered into the database under one symbol (field 040 in the MARC record). Libraries can thus obtain cataloging for all records in a given set at one time rather than on an item-by-item basis.

MARC (Machine-Readable Cataloging) Communication Formats - Widely used standards for the representation and exchange of bibliographic, authority, holdings, classification, and community data in machine-readable form

Minimal Level Record - A bibliographic record with a minimal description and access points, often with no subject headings

Monograph - A nonserial item (i.e., an item either complete in one part or complete, or intended to be completed, in a finite number of separate parts). -- Glossary, Anglo-American Cataloguing Rules, 2nd ed., 1988 revision

Monographic Set - A monograph published in a multi-volume format

NACO (Name Authority Cooperative) - A division of the Program for Cooperative Cataloging (PCC); participating libraries contribute name, series and uniform title authority records to the international authority file

NCCP (National Coordinated Cataloging Operations) - A nation-wide program begun in 1988 with eight libraries (Indiana U., U. of California Berkeley, U. of Chicago, U. of Illinois at Urbana-Champaign, U. of Michigan, U. of Texas at Austin, Harvard and Yale) to create LC-level bibliographic records with full authority control; became the PCC in 1995

OCLC CJK - Software that facilitates cataloging of CJK materials with vernacular characters

Order Record - A record attached to a bibliographic record, created as part of the acquisition process, containing the requesting location, fund, vendor, handling notes, etc.

ORT (Online Request Transmission) - Short for "online request transmission." Collection managers create and transmit a request to order a monograph or serial unit title using OSCAR. The ORTs (requests) are collected daily for processing in MOD and SER.

Outsourcing - see: Contract Cataloging

Passport For Windows - Software used to access OCLC database for searching and updating (records in MARC format)

Pay-to-Play - This term is used for specific databases from OhioLINK/OhioNET for which Ohio State University Libraries (Or any participating OhioLINK library) pays a fee to have access to that database. The database in this case is not automatically provided by OhioLINK, but is provided only to those libraries who choose to "Pay-to_Play".

Pinyin Conversion - Converting from Wade-Giles system, used in American libraries for many decades to Pinyin romanization system in Chinese-language catalog records. Pinyin is a system for writing the Chinese language in the Latin alphabet and is the official standard for transliteration of Chinese language in the People's Republic of China. It is widely used in the international community, including by the United States government and by the news media. The use of pinyin romanization by libraries should also facilitate international exchange of Chinese bibliographic data in the future.

Pre-Order Searching - The work done by bibliographic searchers to ensure all information is correct prior to ordering a title: includes searching OSCAR for duplicate or related titles, finding or verifying price, publisher, ISBN, availability, distributor and other info, such as licensing agreements, needed to actually obtain the title.

Receiving - In MOD: processing of a piece that has been shipped to the libraries by a publisher or vendor. Includes making sure the correct piece was supplied, all parts were sent, invoice is forwarded to Accounting Section, and OSCAR order record is updated with date received, number of pieces, where the piece was sent for next processing steps. Receiving may also involve "fast cat."

RUSH Order - A request that a title be ordered as quickly as possible due to the need - for reserve, for a waiting patron, or other special circumstances. MOD and SER process RUSH orders first. Vendors are asked to rush shipment, which usually involves extra fees.

RUSH Processing - When a RUSH book is received, it is processed first and has a streamer inserted indicating where/why the piece must be rushed to the location, and special handling or circulation instructions.

SACO - The subject authority component of the PCC; any library, whether a PCC member or not, can submit suject headings to LC.

Se-Lin labels - A white base tape with a clear overlay, used in labeling OSUL materials.

Send-Direct and send uncat - Monograph or serial pieces are received or checked-in centrally in Technical Services then are forwarded, according to instructions, to the location without receiving cataloging. Titles, such as desk copies of dictionaries, may be suppressed from public view.

Serial - A publication in any medium issued in successive parts bearing numeric or chronological designation and intended to be continued indefinitely. -- AACR2 Cataloging Rules, 2nd ed., 1988 rev.

Snag - An issue of a serial which has been sent to the library for no known reason; no order may be found on FELIX. Before an issue is identified as a snag it is searched to determine that it is not a title already established on OSCAR. A decision is then made as to which locations(s) to send pieces to for their determinations.

Streamer - A strip of paper, often colored, placed between the pages of a book and allowed to project a few inches above the binding for ease of identification. Streamers may be used to indicate location, bibliographic information, or special instructions for handling of the piece. Streamers are generally applied at point of receipt in SER or MOD, but may also be added in the cataloging process in CAT or SCC.

SUO (Serial Unit Order) - Any one time serial purchase order or request, for single or multiple issues. This would include any title that is considered a serial bibliographically.

TechPro - OCLC’s professional cataloging service

TSC (Technical Services Committee) - Purpose: To coordinate and document technical services policy review and decision- making. To facilitate wide discussion of technical services policy questions among all interested constituencies including public services, Law Library, Health Sciences Library and regional campuses. To develop and document procedures for technical services activities which cross departmental lines. To more effectively deploy resources to investigate and develop draft policies using experts in the area as well as individuals most directly effected by the subsequent decisions.

Ultra-RUSH - Emergency workflow used for firm orders needed immediately due to special circumstances. Orders are usually phoned to vendor or publisher or picked up from bookstore. Vendor ultra-rush handling usually involves extra fees as much as $20. When received, the piece is hand-carried through receiving, cataloging, and labeling, and hand-delivered, or picked up by the location.

Uniform Title - The Uniform Title is the standardized title for a work that has appeared under various titles or versions.

URL (Uniform Resource Locator) - World wide web address for a resource

Warchest - This term is used for specific databases from OhioLINK where a shared cost it determined by the final list of all participating libraries and the latest FTE counts. For example, Warchest #1 titles include: Contemporary Women’s Issues, Humanities Abstracts, American History and Life, Historical Abstracts, Business and Industry, Disclosure, ITKnowledge, GeoRef, ABC-Political Science.