October 2008 Meeting
October 23, 2008
MINUTES
In Attendance
Henry Griffy (Chair), Morag Boyd, Cheryl Lowry, Greg Newman, Sue Rahnema, Lisa Iacobellis, Ruth Sesco, Brian Miller, Jen Henman, Fred Roecker, Amy Pickenpaugh (Minutes), Barb Dunham
Minutes Taken by
Amy PickenpaughItems of the Agenda:
Committee Business
Membership change:
Patti has resigned from TAC. Greg would like to be added to TAC officially- working on new library Faculty/Staff orientation.Student Employee Resources Page:
Henry is going to talk to Larry and Russell to get the student resource webpage added to the staff intranet.
NSO revisions subcommittee
Brian is tabulating evaluations- scores seem slightly better, comments similar.
Not all supervisors are enforcing, some seem to have animosity, not passing on information. Greg- Results could be used to create report to send out to LIBALL or other listserv. Would include how many attended, overall rating, helpful info that they received. Brian will compile info/send to committee. The data was mostly used for in house refinement in the past- quick fixes and revisions over the summer.
Ongoing Training
NSOs:
(see above)Create Lists:
scheduled Nov. 14th 9:30-11:30, SEL 090Oracle Calendar Training:
November 17th from 9:30-11:30 SEL 390. (was last offered June, 2007) Lisa, Henry, & Marilyn Wilhoff
Inventory/Review of Existing Trainings
Prioritize what we update and create a training calendar:
Dedicate a session to discuss the trainings:
Existing training materials:
Henry has compiled a list of trainings currently offered, based on based on contents of TAC folder on J-drive and list of opportunities on website. The list is available at J:\Committees\TAC\Review_of_Trainings_Offered\inventory_of_trainings_offered.xlsGaps in Offerings / Trainings to develop:
- Managing OSU Records. How long you should hold onto anything. Records retention schedules.
- General email storage strategies.
- Disaster /Water/preservation training.
- Also look into the currency of the Glossary
Henry proposed a special meeting of TAC to discuss and decide about trainings in more detail. Preliminary discussion took place, with general consensus reached as follows:
Training Title Status Owner Boolean/Create Lists active TAC Classification Web Training T.S Connexion Client Training T.S Eudora Training review, update Excel Basics review to strike I Am a Book review T.S I Am an Electronic Resource review T.S Item Record Maintenance review LC Call Numbers review Circ New Employee Orientation Greg working on HR Oracle Calendar Training active OSCAR/Circulation review PC Essentials review- current? Performance Reviews (Supervisors) HR Performance Reviews (Employees) HR Personal Interactions Workshops strike Student Training active Tattletape Use and Purpose check with Wes Word Basics review to strike Other Library Units' Trainings Peer Library Tutor- change to iskills? add description to website Click! Technology and Libraries in Action Link out to central HR workshops Click! Trainings:
Rebekah Kilzer originally developed this series of presentations, but she has since resigned from the Libraries. At previous meeting, the suggestion was made that TAC take on this training opportunity. Henry described meeting with Beth Black, who described the Click! coordinator's role as finding Web 2.0 topics (The Second Life series by Leta Hendricks would have fit nicely, e.g.), speakers, rooms, and times. Based on this understanding, the TAC voted to take over coordination of the Click! series. New subcommittee formed to look into future options: Morag, Lisa, and Amy volunteered to take part.Website
Student Worker resources page has been made live (at http://library.osu.edu/sites/staff/training/for_student_employees.php). There are plans to integrate this page with the Staff Intranet. Feedback and suggestions are welcome.
Liaison Reports:
Administration (Linda Gonzalez)
- No Report.
Circulation (Sue Rahnema/Jen Henman)
- Guest accounts are being banned for improper use (esp. porn). Names are added to a list compiled by Tony Maniaci.
- HR sent out info for circ sups to determine if their students are getting paid from the correct fund.
- Fred-BUS Library is closing, 10,000 monographs and bound periodicals integrated into Thompson. Weeding has commenced, with remaining materials going to STX.
Instruction (Fred Roecker)
- Instruction teaching eval/form (both a pdf and online) http://library.osu.edu/sites/staff/ioc/assessment.php
- Undergraduate research prize- April 1st deadline $750/student $250/instructor
- Course Enhancement Grants- due Nov 3rd.
- Online classes have started. Make the leap for survey classes and Arts and Sciences courses.
Information Technology (Scott Foster)
- No Report.
Web IT (Beth Black, via e-mail)
- Would like to see info about the Staff Stuff (intranet) site added to the New Employee orientation materials.
- Implementation of the web content management system (CMS): will be holding meetings soon with groups throughout libraries to discuss their content and to create strategies for moving it to the CMS; all staff who need to work with the CMS will be trained, by WIT staff but if there are others interested, please let me know :-).
- Staff Stuff website: will be developing training materials to teach staff how to register (add) documents to the site and might offer in person training by WIT staff
- Carmen Library Link pages creation tool: this will impact Subject Librarians; it will gather and arrange content that will be delivered in Carmen.
Risk Management (Linda Gonzalez/Christina Moore)
- No Report.
Law (Thomas Sneed)
- No Report.
Student Training (Cheryl Lowry)
- The pilot for iskills training has begun on Carmen. 35 students are involved on an individual basis and are proceeding at various paces from not started to further along.
Technical Services (Henry Griffy)
- Divisional meetings just finished. Videos have been made of the different divisions, which could be used in the future training purposes.
Special Collections (Lisa Iacobellis/Morag Boyd)
- Past perfect software for artifacts.
New Business
- None.