Cataloging Guidelines: General
Notes
:
Donor Notes & Named Collections,
Limited editions,
Bound withs,
500 General Note
Generally restrict use of MARC 500 to general notes which pertain to all copies of the described edition and which belong in the master record at OCLC and OhioLINK Central.
Prefer MARC 590 for copy-specific notes, rather than 500 with $5, unless the copy-specific feature is of obvious & wide interest (eg signed by Ghenghis Khan). Use of MARC 500 instead of 590 is permissible for copy-specific information in rare-books cataloging, but should be very sparingly used, particularly for modern editions where other institutions are likely to use the same OCLC master record. (Cf. OCLC Bibliographic Formats & Standards, Intro 3:9)
Not indexed in OSCAR.
504 Bibliography Note
Current practice is a generic note "Includes bibliographic references" and/or "Includes index". OK to add a page span if it is a single bibliography. On OCLC copy, retain whatever you find (don't worry about the former distinction between "bibliographies" and "bibliographic references"). Also, don't re-tag what's found on OCLC copy from 500 to 504.
Not indexed in OSCAR.
505 Contents Note
Generally retain 505 notes when present. Correct obvious typos. Add 505 for msets with separately titled volumes. Add other 505 as you think useful. When deciding what's useful, remember that 505 and the BNA Table of Contents fields are keyworded in OSCAR.In the situation where the location has acquired a piece for the sake of a single work (or few works) within it, OK to add only partial contents if full 505 would be huge, but generally prefer to give the full 505 (it's keyworded). If the intent really is to focus on the single component work, consider whether in-analytic cataloging might be more appropriate.
For informal summaries of contents, as opposed to formal lists, see 520 notes.
510 Citation Note
This field is used to indicate bibliographies in which the work in hand has been cited.For DCRB cataloging, a 510 should always be given if the work is cited in BAL, Bristol, Evans, STC or Wing (see DCRB p.63). Also, always cite references consulted when cataloging incunabula. For Wright-era American fiction, consult & cite Wright.
If you find a reference on OCLC copy or on dealer slip, you should verify it. If you need to consult a bibliography in order to determine required bibliographic info for the catalog record go ahead and cite what you've looked at in 510. Otherwise don't search bibliographies.
The form in field 510 should follow the guidelines in Standard Citation Forms.
Field 510 is indexed in the Charvat Database as a title search. It is also the basis of a CHADB fixed field code used for Limit by Where Cited search limits. It is not indexed in OSCAR.
520 Summary/Abstract Note
A few libraries add plot summaries for fiction in 520, but most do not. Retain if found on copy, but generally don't add. Otherwise not much used in books cataloging.520 notes are extensively used in archival cataloging for describing the scope & contents of a collection (info to be taken from the Scope & Contents section of the finding aid). They are also used in the manga collection to describe plots.
Keyword indexed in Charvat Database; not indexed in OSCAR.
533 Reproduction Note
No special practices for SCCAT. Reminder that in current practice the fixed field date is based on 260 original, not on 533 reproduction.590 Local Notes
MARC 590 is for local-system-only notes and is not retained/displayed in the master records at OCLC or OhioLINK. Usually it is used for information which refers to only some copies, not to the generic description of the edition as a whole, such as inscriptions or physical condition. It can also be used for edition-wide information if the note is not considered appropriate for the OCLC shared record -- for example the Charvat Project notes describing book covers and dust jackets.When making a copy-specific local note, remember to specify the copy. For example:
590 OSU's c.1 gift of Peter D. Franklin.
Exceptions may be made to this guideline in situations where referring to a copy number is too convoluted (e.g. bound-withs where some parts exist in multiple copies but a single callnumber is shared in the item record). Be aware that OSCAR does contain older records with 590 notes lacking copy number specification.
MARC 590 notes are mapped to Tag Group "v" (LOCAL NOTE) in OSCAR, unlike all the other 5xx notes (Tag Group "n").
MARC 590 is not indexed in OSCAR.
Donor Notes & Named Collections
For gift materials, the curator will indicate whether they prefer a 590 note naming the donor, a 79x added entry, or both. For books which form part of a named collection, the curator will decide whether to make a 590 note naming the collection, a 79x added entry, or both.It is possible for both types of notes to apply, particularly since several collection-titles incorporate personal names. Examples:
Example 1: 590 OSU's c.2 gift of Santa Claus. 590 OSU's c.3 forms part of the Peter D. Franklin Cookbook Collection. Example 2: 590 OSU's c.1 gift of Twyla Tharp; forms part of the Twyla Tharp Archives Example 3: 590 OSU's c.6 and c.7 from the Topaz Memorial Library Collection.Try to use consistent wording in the notes, to make it possible to retrieve all the records later if necessary. For this reason, decisions about collection titles will be recorded in the SCCAT Manual (you can also search OSCAR to see what form was used last time).
See also field 793 for collection title entries.
Limited edition
Limited editions often need two notes, one tagged 500 for the part pertaining to the generic description, and one tagged 590 for information referring specifically to OSU's copy. For example:500 "150 copies printed and signed by the author" -- colophon.
590 OSU's c.1 is number 18 of 150, signed by the author.
Bound-withs
When multiple independently-published items have been physically joined together in our local copy, use 590 local notes for all references to the bound-with status since this pertains only to our local copy. Be careful to distinguish this situation from a "publisher's bound-with".
In the bib record for the first component title:
590 OSU's c.1 bound with: Francisco de Salles
Gomes, Epidemia de poliomyelite infantil em Villa Americana; Diogo de
Faria, Os inimigos dos nossos livros; Enjolras Vampre, Contribuicao ao
estudo do mal de engasgo; A. Vieira Marcondes, Consideracoes sobre a
nociva industria de trapos em Sao Paulo; Octavio Marcondes Machado,
Epidemia de impaludismo na usina Esther e Cosmopolis e sua
prophylaxia; Guilherme Alvaro, A campanha sanitaria de Santos;
Francisco Salles de Gomes, Prophylaxia do impaludismo em Villa
Americana, Nova Odessa, Carioba e Salto Grande; Alvaro Sanches, Dois
annos de trabalho da nova delegacia de saude de Sao Carlos e seus
resultados.
In the 2nd & following bib records:
(listing first title only)
590 OSU's c.1 bound with: Alfredo de Araujo Lima, Investigacoes sobre
os leites de S. Paulo e seus arredores.
OR
(listing all titles)
590 OSU's c.1 bound with: Alfredo de Araujo Lima, Investigacoes sobre
os leites de S. Paulo e seus arredores; Gomes, Epidemia de poliomyelite
infantil em Villa Americana; Diogo de Faria, Os inimigos dos nossos
livros; Enjolras Vampre, Contribuicao ao
estudo do mal de engasgo; A. Vieira Marcondes, Consideracoes sobre a
nociva industria de trapos em Sao Paulo; Octavio Marcondes Machado,
Epidemia de impaludismo na usina Esther e Cosmopolis e sua
prophylaxia; Guilherme Alvaro, A campanha sanitaria de Santos;
Francisco Salles de Gomes, Prophylaxia do impaludismo em Villa
Americana, Nova Odessa, Carioba e Salto Grande.
Since all the bibs will share a single callnumber in the public display, it
it may be too complicated to make an intelligible 590 note specifying a
copy number when some or all of the works involved exist in OSCAR in more
than one copy. In this situation, OK to formulate the note without referring
to a copy-number.
Last updated March 1, 2004; August 11, 1998.