Notes from MLRRS all meeting
Tuesday, 3/12/02, from 10:00am - 11:00am in 122 Main Library
Recorded and embellished by Bracken
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Steve Rogers led a discussion of weeding the Zs. Not much of a
discussion, because perhaps Bracken is too paranoid about books in
bibliography, paleography, and the like--or was anticipating more
dramatic problems when we next turned our attention to reviewing the
A and C classes. Bracken expressed his interest in and intention to
ship to STX3 any Z published before 1870 related to topics like
books-on-books, printing history, bibliomania, etc. Bracken also
advised his MLRRS colleagues that he plans to examine very closely
duplicate Zs in ETC and MAI (related to English and American literature,
like author bibliographies, etc.) and retain the better copy only in
ETC and non-circulating, while shipping duplicates to STX for circulation
(since they seldom do). No consensus was reached about any specific
early imprint dates going to STX3, although there was much concern about
access to STX3 materials via paging for RAR, service to visitors outside
of normal RAR hours, etc., as well as getting RAR folks more involved
in selecting stuff for STX3 and/or RARXY (RAR storage) status. It was
also pointed out that REF has recently (in the past year or so) made
several specific items non-circulating, such as the Dictionary Catalog
of the New York Public Library, but located in MAI. Bracken sees this
(putting non-circ statuses on some MAI things) as making good use of
the space resources available to us. It was agreed that we might
indicate this sort of status (“Make non-circ in MAI Bracken”--you don’t
have to use the quotes) for other specific items in the Zs on the Excel
spreadsheet. In that there was not undue concern for the Zs (no more
concern for them than there was for the L, M, Q, T, and other classes
that we have reviewed for weeding to date), discussion closed with
emphasis on the 1 April 2002 review deadline. Following is Steve’s
email about the Z review:
Date: Wed, Mar 06, 2002 14:37:00
From: Steve Rogers <rogers.20@osu.edu>
To: <libmlrra@lists.acs.ohio-state.edu>, <smith.1@osu.edu>
Cc: <helmick.1@osu.edu>, <kuehn.1@osu.edu>, <diedrichs.1@osu.edu>, <felt.1@osu.edu>
Subject: Weeding of the Zs in Main
Folks:
We can now begin to weed the Zs on the 2nd Floor in the Main Stacks the same way we did the Qs. (Note that Carol Diedrichs is responsible for libraries and library science (Z665 - Z1000), and we should disregard this area for our weeding project.)
The procedure is the same as before: if you wish to keep a "Z" book or serial in the Main Stacks, you will need to indicate that on the shared Excel spreadsheet that is located in the folder named "Main_Weeding" that resides on the network drive called Groups on 'Thurber' (W:).
The 3 files for the Z's are:
Z (pre 1981) monos no circ.xls
Z (pre 1981) monos some circ.xls
Z (pre 1981) serials.xls
If you wish to keep an item in Main, simply indicate this in the Notes column (for example, "Keep in MAI Alt" or "Keep in MAI Donovan"). (You don't need to put this note in quotes.) (In the case of serials, the "Fill Down" command in Excel is an easy way to mark long rows of cells.) Please note: it takes just one collection manager's note to keep an item in Main.
After the Main Library collection managers have examined the Zs for possible transfer to the Depository, I will ask the Department Librarians to examine the Zs to see if they would like to add any of them to their respective collections.
Once that is completed, the Collection Management Team (Chuck Brown, Deb Cameron, Nick Felt, and Deb Jackson) will begin to process the items (not selected to stay in Main) for the Book Depository.
The deadline for us (Main Library collection managers and others in Main) is the first day of classes for Spring Quarter - Monday, April 1, 2002.
If you have any questions about this process, please contact me.
Thanks.
Steve
Steve Rogers
Map Room / Geography Collection Manager
The Ohio State University Libraries
1858 Neil Avenue Mall
Columbus, OH 43210
(614) 688-8774
(614) 292-7859 (fax)
rogers.20@osu.edu
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Fred Roecker led a discussion of the text of a proposed "No food, drink, and cell phones" (that is, no eating, no drinking out of unapproved containers, or no annoying cell phone use) sign. A draft of the text of this proposed sign along with the text of the latest pale green Security sign were distributed. Discussion included the aesthetics of colors, that blue is now our way finding color and perhaps red and yellow (or other colors) should be used for alerts/warning signs; shapes and sizes, that perhaps the signs should be “Stop” sign shaped; use of graphics versus text, some want more pictures, other want fewer pictures; that the message should be positive; acoustics of the building contributed to noisy cell phones, etc. It was also noted that not all ringing in MIC is cell phones--that Buck IDs left in reader/printers begin to ring after prolonged use and that URS should be asked to “hush” its cards. It was pointed out that there is no policy regarding cell phone use, or that the policy related to annoying cell phone use is the same one that covers loud talking, screaming, or other obnoxious and annoying behaviors anywhere in MAI. Staff can respond to any disruptive behaviors by asking patrons to cease and desist and may respond by advising Security or more. In short, treat annoying cell phone use like you treat loud talking. Bracken advised MLRRS that he had approached Executive Committee in 2/02 about establishing a no cell phone policy and was advised to treat it non-specifically, like any other form of disruptive behavior, and that he felt that Executive Committee felt that this was sufficient. At the same time, Bracken advised MLRRS that there was nothing to stop us or anyone in MLRRS from developing a sign or notices (table tents, cards, etc.) that reminded folks to use cell phones considerately and responsibly. It is no different from giving out cards to remind folks that bags left unattended might get stolen, etc. It was a good discussion but without a result or conclusion. Bracken will pass some of the info to Ryan and Security.
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Performance reviews:
A. Staff - The Executive Committee concluded its review of staff evaluated as “Consistently exceeds” on 3/11/02. 13 folks total were identified. MLRRS supervisors may now discuss evaluations with staff. Staff can comment, sign, and return evaluation forms to supervisors for signing and forwarding up the line to Bracken for more signing. Deadline for completion of this process (signed forms returned to HR) is 1 April 2002. Executive Committee has yet to determine ANY of the variables associated with rewards for “Meets,” “Often,” and “Consistently exceeds” including amounts, cash or percent, annual or one-time, etc.
B. Faculty - The Executive Committee will conduct a kind of similar review of faculty performance (no date set) that will cover the criteria of teaching/job performance, service, and research and publication. Bracken has received about 15 FARs to date (including those he reviews and those reviewed by Nancy Courtney and Fred Roecker). Keep those FARs coming into Bracken. You know who you are.
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What happened to the ISD search? This is the position that one of our staff colleagues was to interview for on 3/13/02. The problem, as Bracken understands it, had to do with the way that OSUL had advertised the “search” (note quotes) in the green sheet. It conflicted with University-level HR policies regarding the advertising of faculty positions. “Search” is used for national searches and we used it in a local one. We do not know how long this particular policy has been in effect (and we are not looking back at the way other positions have been filled), but hereafter OSUL HR must conform to this specific policy. P&P and Executive Committee will discuss the specifics on 3/14/02 after which a decision about the ISD search (whether to close, suspend, etc.) will be made and publicized. Questions that Bracken cannot answer should be directed to Linda Gonzalez in HR.
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Printing with Buck Ids from full service pcs in north end of room 220: you can now do it and the plan is still to be able to print from the south end, too.
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Room 300: 5 sections of wooden shelves have been removed from the north end of EES to expose the windows overlooking the oval. Take a look. Look now or forever hold your opinions. FYI. If the floor of 300 disappears with the renovation of 200 and restoration of the Grand Reading Room, this view will not be possible--unless one is 15 feet tall or taller. It’s been suggested that perhaps the renovated 200/300 space should have a catwalk around the room, at the 300/balcony level (with tables and chairs). to take advantage of the view.
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International Studies brochure: Many collection managers and others have provided text now incorporated into a draft brochure, “Resources for the Worlds’ Languages and Cultures.” The Office of International Affairs is also reviewing the copy and will provide text. The plan is to hand the text over to Chiquita of Communications for publication in a glossy format for both informational and public relations purposes. Bracken wants more feedback on the text from MLRRS folks working in international studies. Follows is the text of the draft brochure, less changes recently sent to me by Predrag and others:
Resources for the World’s
Languages and Cultures
The Ohio State University Libraries is a major research resource for the
World’s Languages and Cultures:
- the 18th largest research library in North America (9th largest
publicly assisted academic library)
- over 5.7 million printed volumes (over 2 million printed volumes in
non-English languages), 4 million microforms, 36,000 journal subscriptions,
and 350 databases
- 16 subject libraries and reading rooms and 18 separate department
libraries, including major collections in Arabic, Hebrew, Russian, Chinese,
Japanese, Spanish, Portuguese, French, and German serving as state,
regional, national, and international resources
- Internet access to materials around the world via OhioLINK (75 academic
libraries in Ohio), CIC (Big 10+ university libraries), and WorldCat (libraries
in 67 countries)
International Documents Collections (DOC) - Thompson (Main) Library
Reference Department
- European Union Depository Collection includes legislative documents
issued by the EU Commission, Parliament, and Council of Ministers, reports
of cases before the European Court of Justice, and other documents
- United Nations documents (1957-present) for the General Assembly,
Economic and Social Council, Security Council, Trusteeship Council, Secretariat
(1982- present), Official records, sales publications, treaty series, and other
documents, filmed at the Dag Hammarskjold Library
- compilations of international statistics, including United Nations Statistical
Yearbook, UNESCO Statistical Yearbook, Demographic Yearbook, Human
Development Report, and World Development Report, with additional statistical
resources in Index to International Statistics microfiche
- access to selected online statistical resources via the Statistics and Data
Sets web page (/refweb/govdocs/statfram.htm)
- reference service available at the Main Library Reference Desk
Africana Collection (BSL) (/bslweb)
- over 22,000 printed volumes, including 155 current subscriptions to journals,
newspapers, and magazines
- an interdisciplinary and international collection offering general information
on Africa and countries in Africa, with emphasis on the African Diaspora; social,
political, economic, and historical information about Africa and countries in Africa;
African cultures; and African relations with other countries and regions
- reference collection and services in the Black Studies Library (BSL)
Chinese Collection (EAS) (/eacweb)
- 130,000 printed volumes, 12,000microforms, 460 journals and other serials,
20 newspapers
- a selective, systematic collection in the general humanities, particularly
Chinese literature and linguistics (all aspects) and Chinese history and in some
areas of the social sciences (political science, sociology, anthropology, and
education), with recent special emphasis on Chinese fine arts, folklore, and Yi
minority studies
- Chinese reference collection is in the East Asian Studies Reading Room
(EAS); reference service and bibliographic instruction are offered by the Chinese
Studies Librarian
East European and Slavic Studies (EES) (/eesweb)
- over 650,000 printed volumes, 3,000 microform sets, 900 journals, and
access to 18 databases
- a comprehensive collection in the humanities and social sciences in
Russian, Polish, Old Church Slavonic, Bulgarian, Macedonian, Romanian, Serbo-
Croatian, Ukrainian, and other regional languages
- important collections include the Wildman-Perez Russian Peasant Collection
of statistical and other primary source material for the study of the Russian
peasantry (archival quality photocopies of over 150 titles and 200 volumes of
rare publications dating mostly from the 1870s to 1917)
- reference collection in the Eastern European and Slavic Studies Reading
Room (EES)
Related special collection:
Hilandar Research Library (HIL) (http://www.cohums.ohio-state.edu/cmrs/rcmss/)
- a special research collection for the study of medieval Slavic Orthodox
Christianity based on the manuscript collection of the Hilandar Monastery on
Mount Athos
- over 4,500 manuscripts (more than 1 million pages), chiefly in microform
from more than 80 different monastic, private, museum, and library collections
in 21 countries
- the largest collection of Slavic manuscripts in North America (the second
largest in the world) and the leading center of medieval and early modern Slavic
studies in the United States
Hebraica and Jewish Studies Collection (JDC)
(http://aleph.lib.ohio-state.edu/www/jdc/jdc.html)
- over 100,000 printed volumes, journals and newspapers, microforms,
videos, language tapes, and CD-ROMs (the largest collection of its kind among
public universities in Ohio and one of the leading collections in the Midwest)
- comprehensive collection dealing with the history and culture of the Jewish
people of vernacular works (primarily Hebrew and Yiddish) and materials in
Western languages (primarily English, German and French)
- access in the Hebraic script via OSU’s ALEPH system
(http://aleph.lib.ohio-state.edu)
- reference collection in the Jewish Studies Reading Room (JDC)
Japanese Collection (EAS) (http://pears.lib.ohio-state.edu/eaj/)
- 85,000 printed volumes, 40,000 microforms, 350 audiovisual recordings,
550 current journals, and subscriptions to 6 online Japanese databases (the
13th largest university collection in the United States)
- comprehensive collection includes collected works of authors, back files
and reprints of journals and magazines, white papers of government ministries,
census reports, survey data, reprints of documents, biographies, autobiographies,
maps, and other categories
- special strengths include Japanese company histories
(http://pears.lib.ohio-state.edu/ShashiDB/default.html), the Leon K. Walters
collection on Okinawan culture and history, Japanese linguistics and language
studies, Japanese literature, Japanese poetry, history of Japanese science
and technology, Japanese psychology journals, Japanese-Americans’
collections on popular religion and philosophy
- initiated the East Asian Libraries Cooperative WWW
(http://pears.lib.ohio-state.edu/default.html), including the Union List of Japanese
Serials and Newspapers (http://pears.lib.ohio-state.edu/uljsn/default.html),
and beginning in 2000, participates in the Digital Asia Library project
(http://digitalasia.library.wisc.edu/)
- Japanese reference collection is in the East Asian Studies Reading
Room (EAS); reference service and bibliographic instruction are offered by
the Japanese Studies Librarian
Related special collections:
Japanese Cartoons (Manga) (in Cartoon Research Library):
Japanese Rare Books (in Rare Books and Manuscripts):
- collections include materials printed with woodblocks prior to 1868 a
nd a nearly complete run of the famous Japanese art magazine, Kokka
(1889-to the present)
Latin America, Spanish, and Portuguese Collections (LAT)
(/latweb/LATHOME.HTML)
- nearly 250,000 printed volumes, 5,000 journals, 200,000 microforms,
18 databases, 100 video recordings, and 300 audio recordings
- comprehensive collections in the humanities and the social and natural
sciences, covering all periods from the colonial to the present; and linguistic
and literature resources for Spanish and Portuguese (both peninsular and the
Americas) together with Catalan, Basque, and other peninsular languages;
New World French; and Aztec, Quechua, Tupi-Guarani, and other Amerindian
languages
- reference collection and services in the Latin American, Spanish, and
Portuguese Library (LAT)
Related special collections (in Rare Books and Manuscripts):
The Talfourd P. Lynn Cervantes Collection
- an historical collection of editions of Don Quixote through the ages
in various languages from the first Madrid printing to contemporary
editions
The Donald B. Cooper Brazilian Medicine Collection
- covers public health issues in the late 19th and early 20th Centuries
The Middle East Collections (MES)
(/mejweb/mesnew1.htm)
- over 100,000 printed volumes, over 400 currently received journals
and newspapers, 1,000 titles in microform, and the Encyclopaedia of
Islam and Index Islamicus databases
- focuses on the history and culture of the Middle East and North
Africa from the 7th century A.D. to the present; the religion of Islam
throughout the world; and Arabic, Persian and Turkish languages and
literatures
- reference collection in the Middle East Studies Reading Room
(MES)
Western European Languages Collections (WEL)
(/welweb)
- over 400,000 printed volumes, 700 journals, microforms, and
databases in French, Italian, Germanic languages, Greek, and Latin
- reference collection in the Linguistics and Western European
Languages Library (WEL)
Related special collections (in Rare Books and Manuscripts):
The Harold Grimm History of Reformation Collection
Other Major Collections and Resources for International Studies
English, Theater, and Communications Reading Room (ETC)
(..//index.htmlETC.html)
- reference collection for world literatures in English and the English
language worldwide.
Goldthwait Polar Library (PLR)
(..//index.htmlPLR.html)
- extensive collections on the history of polar exploration, glaciology,
polar meteorology, glacial geology, remote sensing and paleoclimatology
- over 1,000 maps of the polar regions and publications from national
and international polar institutions
History, Political Science, and Philosophy Reading Room (HIS)
(/hisweb)
- reference collection for history and political science resources
focused mainly on North America, Europe, and Great Britain
Map Room (MAP)
(/mapweb)
Women’s Studies Library (WMN)
(/wmnweb)
- over 18,000 items, including 100 journal, magazine, and
news subscriptions
- collections cover women in development, conditions of women,
women’s activism, and gender issues in countries and regions
around the world
Black Studies (BSL)
240 Main Library 688-8676
East Asian Studies (EAS)
Japanese Studies 328 Main Library 292-3502
Chinese/Korean Studies 310 Main Library 292-9597
East European Studies (EES)
312 Main Library 292-8959
English, Theatre, and Communication (ETC)
224 Main Library 292-2786
Goldthwait Polar Research (PLR)
176 Scott Hall 292-6715
Hilandar Research (HIL)
227 Main Library 292-0634
History, Political Science, and Philosophy (HIS)
226 Main Library 292-2393
Jewish Studies (JDC)
308 Main Library 292-3362
Latin American, Spanish, and Portuguese Studies (LAT)
312 Main Library 688-8797
Linguistics and Western European Languages (WEL)
324 Main Library 292-2594
Map Room (MAP)
211 Main Library 688-8774
Middle East Studies (MES)
308 Main Library 688-8796
Rare Books/Manuscripts (RAR)
27 Main Library 292-5938
Main Library Reference (MAIN REF)
130 Main Library 292-6175
Women’s Studies (WMN)
240 Main Library 292-3035
James K. Bracken
Professor
University Libraries
The Ohio State University
224 Main Library
1858 Neil Avenue Mall
Columbus OH 43210-1286
Office: 614.292.4739
Fax: 614.292.7859
Internet: bracken.1@osu.edu
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Awards, Acknowledgments, Fellowships, Grants, and Publications 
University Libraries acknowledges Andrew Krutko, Library Associate 1,
Main Library Information Services Department, with a spot bonus award.
Andrew coordinated the shifting of Congressional Hearings from the
Documents Area to Floor 3A. In October, Andy, and the students he
supervises, began preparing for this move. First, they labeled each
hearing with its Superintendent of Documents (SuDoc) number. Next,
they began shifting the materials. By the time the move was complete
in November, they had shifted approximately 640 linear feet, or 220
shelves of hearings. This process would have been delayed by at least
a year had the hearings not been shifted, but the shift occurred in a
timely and efficient manner.